Primarily Remote Executive Assistant (NYC AREA ONLY)
C-SUITE ASSISTANTS, New York, NY, United States
Executive Assistant to the Co-Founders, Family Office Focused Exclusively on Music Industry Investments, Local/Remote, NYC and NYC Metropolitan Area ONLY
The Co-Founders of a family office that specializes exclusively in music industry investments is looking for an Executive Assistant to handle their administrative needs from complex calendar management across multiple time zones, detailed travel arrangements, as well as planning events and dinners. The ideal candidate has a “creative” mindset that can truly problem solve with very little intervention. This is a LOCAL REMOTE, NYC or NYC Metro candidate position only. There will be some occasional meetings at their NYC office, as needed. An interest in music, the music industry or a creative field is highly desired.
About the Job:
Support the Co-Founders by handling complex calendar management (global), communicating on their behalf, and prioritizing meetings/appointments.
Prioritize emails from inbox and craft emails on their behalf; get to know the investors and music industry executives, handling those relationships professionally and diplomatically.
Schedule extensive global travel arrangements with detailed itineraries.
Keep the Co-Founders on track to attend meetings, provide reminders. Attend some meetings and handle action items, as needed.
Prepare collateral materials needed for meetings/events.
Coordinate with other internal executives on the Co-Founders’ behalf.
Handle some personal work; holiday cards, gift giving, and ad‑hoc personal projects.
Base salary plus discretionary bonus, 100% Health Benefits Covered
About You:
At least 5 years of experience as an Executive Assistant to an executive in the C‑Suite, preferably in a creative field. An interest in music or music industry knowledge is a PLUS.
Bachelor’s Degree.
High level of integrity and discretion in handling all confidential information.
Excellent Microsoft Office Suite skills; Slack; tech savvy with an interest in AI.
Excellent written and verbal communication skills.
A pro‑active “creative mindset” to anticipate needs, stay three steps ahead and problem‑solve with a “high touch” service mentality.
The maturity to work remotely independently with a personality that enjoys making sure the Co-Founders’ administrative needs are met seamlessly.
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About the Job:
Support the Co-Founders by handling complex calendar management (global), communicating on their behalf, and prioritizing meetings/appointments.
Prioritize emails from inbox and craft emails on their behalf; get to know the investors and music industry executives, handling those relationships professionally and diplomatically.
Schedule extensive global travel arrangements with detailed itineraries.
Keep the Co-Founders on track to attend meetings, provide reminders. Attend some meetings and handle action items, as needed.
Prepare collateral materials needed for meetings/events.
Coordinate with other internal executives on the Co-Founders’ behalf.
Handle some personal work; holiday cards, gift giving, and ad‑hoc personal projects.
Base salary plus discretionary bonus, 100% Health Benefits Covered
About You:
At least 5 years of experience as an Executive Assistant to an executive in the C‑Suite, preferably in a creative field. An interest in music or music industry knowledge is a PLUS.
Bachelor’s Degree.
High level of integrity and discretion in handling all confidential information.
Excellent Microsoft Office Suite skills; Slack; tech savvy with an interest in AI.
Excellent written and verbal communication skills.
A pro‑active “creative mindset” to anticipate needs, stay three steps ahead and problem‑solve with a “high touch” service mentality.
The maturity to work remotely independently with a personality that enjoys making sure the Co-Founders’ administrative needs are met seamlessly.
#J-18808-Ljbffr