Senior Executive Assistant
salesforce.com, inc., Indianapolis, IN, United States
About Salesforce
Salesforce is the #1 AI CRM where humans and agents drive customer success together. We aim to innovate and keep Salesforce’s core values at the heart of everything we do.
Department Description Our Executive Assistants form a team of experienced professionals supporting top executives worldwide. They act as strategic partners, keeping executives and their teams focused on company goals while embracing the Salesforce Ohana.
Role Description We are looking for Executive Assistants to support our executives across the globe. This role requires strong teamwork, service, and excellence, with the ability to adapt skills based on each executive’s function, personality, and communication style.
Your Impact Our Executive Assistants enable the success of executives, fostering a culture of teamwork and job satisfaction.
Core Responsibilities
Manage day‑to‑day schedules to keep executives organized and efficient.
Coordinate internal and external meetings, including team meetings, all‑hands gatherings, off‑site events, and one‑on‑one sessions.
Prioritize calendars based on customer meetings, release cycles, fiscal dates, current projects, team needs, and Dreamforce.
Book domestic and international travel following Salesforce travel policy, handling visas, costs, and documentation.
Collaborate with employees from all groups and senior executives within and outside Salesforce.
Assist with food orders, luncheon planning, and other business‑related meetings.
Perform additional administrative and project duties as requested.
Minimum Requirements
Located in an approved location and willing to work in office 3 days per week (hybrid).
Minimum of 5+ years of administrative experience, preferably within a global software organization.
Proficient in setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Hangouts).
Strong teamwork and collaboration skills with a proactive improvement mindset.
Excellent relationship‑management abilities and a personal network within the company.
Intermediate project coordination experience.
Strong verbal and written communication skills, including clear communication with senior leaders and external partners.
Experience partnering with senior management in a fast‑paced, innovative environment.
Experience working with large administrative teams.
Working proficiency in Google Suite (Gmail, Docs, Drive, GMeet). Experience with Quip, Slack, Salesforce, and Tableau is a plus.
Additional Desired Skills/Traits
Customer‑centric orientation.
Agility and flexibility in response to changing priorities.
Proven ability to manage projects, work under pressure, and meet deadlines.
Willingness to acquire new competencies and accept new challenges.
Curiosity to understand the global DNA of the company.
Ability to handle confidential material with discretion.
Clear, thorough, and specific communication with attention to follow‑through.
Benefits We offer a comprehensive benefits program that includes time‑off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, a 401(k) plan, and an employee stock‑purchasing program.
Accommodations Reasonable accommodations are available during the application and recruiting process.
Posting Statement Salesforce is an equal‑opportunity employer and maintains a non‑discrimination policy with all employees and applicants for employment. Employees and potential employees are assessed on the basis of merit, competence, and qualifications, without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, transgender status, age, disability, veteran or marital status, political viewpoint, or any other protected class.
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Salesforce is the #1 AI CRM where humans and agents drive customer success together. We aim to innovate and keep Salesforce’s core values at the heart of everything we do.
Department Description Our Executive Assistants form a team of experienced professionals supporting top executives worldwide. They act as strategic partners, keeping executives and their teams focused on company goals while embracing the Salesforce Ohana.
Role Description We are looking for Executive Assistants to support our executives across the globe. This role requires strong teamwork, service, and excellence, with the ability to adapt skills based on each executive’s function, personality, and communication style.
Your Impact Our Executive Assistants enable the success of executives, fostering a culture of teamwork and job satisfaction.
Core Responsibilities
Manage day‑to‑day schedules to keep executives organized and efficient.
Coordinate internal and external meetings, including team meetings, all‑hands gatherings, off‑site events, and one‑on‑one sessions.
Prioritize calendars based on customer meetings, release cycles, fiscal dates, current projects, team needs, and Dreamforce.
Book domestic and international travel following Salesforce travel policy, handling visas, costs, and documentation.
Collaborate with employees from all groups and senior executives within and outside Salesforce.
Assist with food orders, luncheon planning, and other business‑related meetings.
Perform additional administrative and project duties as requested.
Minimum Requirements
Located in an approved location and willing to work in office 3 days per week (hybrid).
Minimum of 5+ years of administrative experience, preferably within a global software organization.
Proficient in setting up and managing virtual meeting platforms (Zoom, Webex, GoToWebinars, Google Hangouts).
Strong teamwork and collaboration skills with a proactive improvement mindset.
Excellent relationship‑management abilities and a personal network within the company.
Intermediate project coordination experience.
Strong verbal and written communication skills, including clear communication with senior leaders and external partners.
Experience partnering with senior management in a fast‑paced, innovative environment.
Experience working with large administrative teams.
Working proficiency in Google Suite (Gmail, Docs, Drive, GMeet). Experience with Quip, Slack, Salesforce, and Tableau is a plus.
Additional Desired Skills/Traits
Customer‑centric orientation.
Agility and flexibility in response to changing priorities.
Proven ability to manage projects, work under pressure, and meet deadlines.
Willingness to acquire new competencies and accept new challenges.
Curiosity to understand the global DNA of the company.
Ability to handle confidential material with discretion.
Clear, thorough, and specific communication with attention to follow‑through.
Benefits We offer a comprehensive benefits program that includes time‑off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, a 401(k) plan, and an employee stock‑purchasing program.
Accommodations Reasonable accommodations are available during the application and recruiting process.
Posting Statement Salesforce is an equal‑opportunity employer and maintains a non‑discrimination policy with all employees and applicants for employment. Employees and potential employees are assessed on the basis of merit, competence, and qualifications, without regard to race, religion, color, national origin, sex, sexual orientation, gender identity or expression, transgender status, age, disability, veteran or marital status, political viewpoint, or any other protected class.
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