Senior Executive Assistant
Salesforce, San Francisco, CA, United States
Department Description
Our executive assistants are made up of a team of experienced professionals that support our top executives across the globe. These critical team members are viewed as strategic partners who keep the executives and their teams focused on company goals while embracing the Salesforce Ohana.
Role Description We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team.
Your Impact Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.
Core Responsibilities
Manage day‑to‑day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all‑hands meetings, off‑site meetings, one‑on‑one meetings, and meetings with team members and customers.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel visas, costs and proper documentation.
Effectively work with employees from other groups within Salesforce and senior executives inside and outside the company, and recognize key players within all organizations.
Assist with food orders, luncheon planning, and planning of other business‑related meetings as requested.
Other administrative and project duties as requested.
Minimum Requirements
Must be located in one of the listed locations and be willing to work on a hybrid basis (3 days per week in office).
Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
Skillful execution of administrative activities, with high attention to detail, organization and process.
Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.
Strong teamwork skills; confident ability to offer suggestions and improvements to processes and to work very collaboratively with others.
Strong relationship‑management skills and the ability to build a personal network throughout the company.
Project coordination experience needed at an intermediate complexity.
Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
Experience partnering with senior management in a fast‑paced, innovative environment.
Experience working with large administrative teams.
Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce, and Tableau is a plus.
Additional Desired Skills/Traits
Customer‑centric orientation.
Agility and flexibility in response to changing priorities and needs.
Proven ability to manage projects, work under pressure and consistently meet deadlines.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
Curiosity and ability to comprehend the global DNA of the company and its organizations.
Ability to handle confidential material with the utmost discretion.
Ensure communications are clear, thorough, and specific, with attention to follow‑through.
Benefits and Compensation In the United States, compensation offered will be determined by factors such as location, job level, job‑related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well, including time‑off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock‑purchasing program. The typical base salary range for this position is $81,800 – $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $98,600 – $159,500 annually. The range represents base salary only and does not include company bonus, incentive for sales roles, equity, or benefits, as applicable.
Accommodations If you need a reasonable accommodation during the application or the recruiting process, please submit a request via the Accommodations Request Form.
Posting Statement Salesforce is an equal opportunity employer and maintains a policy of non‑discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that's inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications - without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
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Role Description We are looking for Executive Assistants to contribute to the growth of our company. This is an opportunity to work alongside individuals who are united by a strong sense of teamwork, service, and excellence. Every Executive Assistant will have to use unique skills based on their executive’s job functions, personality, and communication style. Salesforce has a positive, diverse, and supportive culture, and we are eager to add another strong contributor to our growing Executive Assistant team.
Your Impact Our Executive Assistants understand that the success of the executive is a reflection of their work and vice versa, which creates a true atmosphere of teamwork and job satisfaction.
Core Responsibilities
Manage day‑to‑day schedules in such a way that the executive is able to complete their obligations in an organized, efficient way.
Coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all‑hands meetings, off‑site meetings, one‑on‑one meetings, and meetings with team members and customers.
Proactively manage calendar priorities based on customer meetings, release cycles, fiscal calendars, current projects, team needs and Dreamforce.
Book appropriate domestic and international travel within Salesforce's travel policy, taking into account travel visas, costs and proper documentation.
Effectively work with employees from other groups within Salesforce and senior executives inside and outside the company, and recognize key players within all organizations.
Assist with food orders, luncheon planning, and planning of other business‑related meetings as requested.
Other administrative and project duties as requested.
Minimum Requirements
Must be located in one of the listed locations and be willing to work on a hybrid basis (3 days per week in office).
Minimum of 5+ years of applicable administrative experience, ideally from a global software organization.
Skillful execution of administrative activities, with high attention to detail, organization and process.
Experience setting up and managing virtual meeting platforms such as Zoom, Webex, GoToWebinars, Google Hangouts, and conference calls.
Strong teamwork skills; confident ability to offer suggestions and improvements to processes and to work very collaboratively with others.
Strong relationship‑management skills and the ability to build a personal network throughout the company.
Project coordination experience needed at an intermediate complexity.
Strong verbal and written communication. Ability to communicate clearly and effectively with senior leaders and external partners.
Experience partnering with senior management in a fast‑paced, innovative environment.
Experience working with large administrative teams.
Working proficiency of Google Suite (Gmail, Docs, Drive, GMeet). Experience using Quip, Slack, Salesforce, and Tableau is a plus.
Additional Desired Skills/Traits
Customer‑centric orientation.
Agility and flexibility in response to changing priorities and needs.
Proven ability to manage projects, work under pressure and consistently meet deadlines.
Demonstrate ability and willingness to continuously acquire new competencies and accept new challenges.
Curiosity and ability to comprehend the global DNA of the company and its organizations.
Ability to handle confidential material with the utmost discretion.
Ensure communications are clear, thorough, and specific, with attention to follow‑through.
Benefits and Compensation In the United States, compensation offered will be determined by factors such as location, job level, job‑related knowledge, skills, and experience. Certain roles may be eligible for incentive compensation, equity, and benefits. Salesforce offers a variety of benefits to help you live well, including time‑off programs, medical, dental, vision, mental health support, paid parental leave, life and disability insurance, 401(k), and an employee stock‑purchasing program. The typical base salary range for this position is $81,800 – $145,200 annually. In select cities within the San Francisco and New York City metropolitan area, the base salary range for this role is $98,600 – $159,500 annually. The range represents base salary only and does not include company bonus, incentive for sales roles, equity, or benefits, as applicable.
Accommodations If you need a reasonable accommodation during the application or the recruiting process, please submit a request via the Accommodations Request Form.
Posting Statement Salesforce is an equal opportunity employer and maintains a policy of non‑discrimination with all employees and applicants for employment. What does that mean exactly? It means that at Salesforce, we believe in equality for all. And we believe we can lead the path to equality in part by creating a workplace that's inclusive, and free from discrimination. Know your rights: workplace discrimination is illegal. Any employee or potential employee will be assessed on the basis of merit, competence and qualifications - without regard to race, religion, color, national origin, sex, sexual orientation, gender expression or identity, transgender status, age, disability, veteran or marital status, political viewpoint, or other classifications protected by law. This policy applies to current and prospective employees, no matter where they are in their Salesforce employment journey. It also applies to recruiting, hiring, job assignment, compensation, promotion, benefits, training, assessment of job performance, discipline, termination, and everything in between. Recruiting, hiring, and promotion decisions at Salesforce are fair and based on merit. The same goes for compensation, benefits, promotions, transfers, reduction in workforce, recall, training, and education.
#J-18808-Ljbffr