Event Manager Job at University of Wisconsin Madison in Madison
University of Wisconsin Madison, Madison, WI, United States
Job Summary
The School of Medicine and Public Health is seeking an Event Manager to join the Dean's Office Signature Events team, supporting the planning and execution of more than 40 events each year. These events span annual celebrations honoring learners, faculty, and staff; innovative schoolwide gatherings that strengthen community; and meetings, presentations, town halls, and Q&A sessions that advance our mission of creating "Healthy People, Healthy Communities." They play an essential role in building connection, celebrating achievement, and fostering shared purpose across the school.
Responsibilities
Coordinate logistics and day‑of execution for major school events.
Manage the advance planning of events, including scheduling, venue selection, and coordination of catering, AV services, decor, creative assets, livestreaming, and other event‑specific needs.
Supervise a talented student events team and oversee their training, performance, and development.
Establish and sustain relationships with internal and external stakeholders to ensure event objectives are met.
Implement new or revised unit operational policies and procedures related to event management.
Monitor the event budget and approve expenditures.
Exercise supervisory authority, including hiring, approving hours worked, and managing conduct and performance of at least 2.0 FTE or equivalent employees.
Collaborate with campus units and external vendors to arrange all event logistics and associated services.
Qualifications
2 years of experience providing event support.
Preferred Qualifications
Demonstrated success supervising student employees or mentoring students.
Demonstrated success running hybrid events.
Education Bachelor's Degree Preferred.
Employment Details Regular employment within the School of Medicine and Public Health, Dean’s Office, Signature Events.
This position may require in‑person work on campus; some activities may be performed remotely at an off‑site, non‑campus location.
Must provide a valid driver’s license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre‑hire Driver Authorization Check.
Compensation and Benefits The starting salary for the position is $65,000 annually, negotiable based on experience and qualifications.
Employees can expect benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; and retirement benefits.
Diversity Statement Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinions enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
EEO Statement The University of Wisconsin‑Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.
Legal and Employment Requirements Employment may require a criminal background check and may require references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
Application and Documentation Requirements Applicants are required to provide proof of work authorization and eligibility to work in the United States by the effective date of appointment.
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Responsibilities
Coordinate logistics and day‑of execution for major school events.
Manage the advance planning of events, including scheduling, venue selection, and coordination of catering, AV services, decor, creative assets, livestreaming, and other event‑specific needs.
Supervise a talented student events team and oversee their training, performance, and development.
Establish and sustain relationships with internal and external stakeholders to ensure event objectives are met.
Implement new or revised unit operational policies and procedures related to event management.
Monitor the event budget and approve expenditures.
Exercise supervisory authority, including hiring, approving hours worked, and managing conduct and performance of at least 2.0 FTE or equivalent employees.
Collaborate with campus units and external vendors to arrange all event logistics and associated services.
Qualifications
2 years of experience providing event support.
Preferred Qualifications
Demonstrated success supervising student employees or mentoring students.
Demonstrated success running hybrid events.
Education Bachelor's Degree Preferred.
Employment Details Regular employment within the School of Medicine and Public Health, Dean’s Office, Signature Events.
This position may require in‑person work on campus; some activities may be performed remotely at an off‑site, non‑campus location.
Must provide a valid driver’s license. Employees may use their own transportation or receive approval for University Car Fleet usage. Employment is conditional pending the results of a Pre‑hire Driver Authorization Check.
Compensation and Benefits The starting salary for the position is $65,000 annually, negotiable based on experience and qualifications.
Employees can expect benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; and retirement benefits.
Diversity Statement Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinions enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background – people who as students, faculty, and staff serve Wisconsin and the world.
EEO Statement The University of Wisconsin‑Madison is an Equal Opportunity Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.
Legal and Employment Requirements Employment may require a criminal background check and may require references to answer questions regarding misconduct, including sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released.
Application and Documentation Requirements Applicants are required to provide proof of work authorization and eligibility to work in the United States by the effective date of appointment.
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