Associate Director Special Events, Children's National Hospital Foundation
Children's National Medical Center, Silver Spring, MD, United States
Job Description
Associate Director Special Events, Children’s National Hospital Foundation (260000X0)
This position will lead the White Hat Gala, an unrestricted fundraising event, and manage a strong committee of business leaders. In addition, this position will oversee the Champions for Children’s National philanthropic committee, working closely with local leaders to advance the organization’s mission. Responsibilities include setting strategic goals for each committee, facilitating effective communication, and ensuring successful execution of all events.
The Associate Director, Special Events reports to the Senior Director, Special Events and is responsible for the logistics planning and production of Children’s National Hospital’s signature fundraising events including the Children’s Ball, Race for Every Child, and White Hat Gala. In addition, the Associate Director will lead the planning and donor engagement strategy for various cultivation and stewardship events for the Foundation. In this position, the Associate Director will focus a large percentage of his/her effort on working collaboratively with peers and vendors to plan and execute events that increase unrestricted revenue and maximize community engagement while meeting the exceedingly high standards for the Foundation.
Qualifications Minimum Education Bachelor's Degree (Required)
Minimum Work Experience 6 years (Required)
Required Skills/Knowledge
Strong written and verbal communication skills (including phone skills such as warm tone, good speaking cadence, clear and articulate speech)
Effective interpersonal skills that demonstrate poise, tact, patience, and courtesy
Exceptional attention to detail and ability to manage time and task completion effectively
Must demonstrate initiative, energy, confidence, strong donor service attitude, and willingness to contribute to a teamwork‑driven environment
High levels of professionalism, compassion, creativity and integrity
Proven experience in successfully building and cultivating donor relationships
A willingness to work collaboratively to produce fundraising strategies and tactics
Proven sense for developing tactics to meet goals and objectives
Required Licenses and Certifications CMP (Preferred)
Functional Accountabilities Event Management
Manage assigned events, from logistics planning through execution with an emphasis on brand‑building, cost efficiency, relationship management, donor experience and fundraising growth; work with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
Create and maintain expense budgets with an exceptional level of detail and accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
Negotiate and solidify vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new processes to create improved financial reporting, greater efficiencies, more streamlined event protocols and a high level of post‑event engagement to further donor cultivation and stewardship and increase ROI.
Collaboration and Communication
Partner with special event fundraising event leads to create best‑in‑class live event experiences that consistently exceed the expectations of event co‑chairs, committee members, and board members.
Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute select cultivation and stewardship events for their programs and donors.
Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
Manage the volunteer staffing program for all events, including recruitment, plans for detailed roles and responsibilities, timelines, pre‑event briefings and coordination, and post‑event stewardship for volunteers.
Organizational Accountabilities
Anticipate and respond to customer needs; follows up until needs are met.
Demonstrate collaborative and respectful behavior.
Partner with all team members to achieve goals.
Receptive to others’ ideas and opinions.
Contribute to a positive work environment.
Demonstrate flexibility and willingness to change.
Identify opportunities to improve clinical and administrative processes.
Make appropriate decisions, using sound judgment.
Use resources efficiently.
Search for less costly ways of doing things.
Speak up when team members appear to exhibit unsafe behavior or performance.
Continuously validate and verify information needed for decision making or documentation.
Stop in the face of uncertainty and take time to resolve the situation.
Demonstrate accurate, clear and timely verbal and written communication.
Actively promote safety for patients, families, visitors and co‑workers.
Attend carefully to important details — practicing Stop, Think, Act and Review in order to self‑check behavior and performance.
Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your Rights Pay Transparency Nondiscrimination Poster.
Children’s National Hospital is a drug‑free workplace, a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children’s National and its affiliates maintain the right, in accordance with our policy, to enforce a drug‑free workplace, including prohibiting recreational or prescribed marijuana.
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This position will lead the White Hat Gala, an unrestricted fundraising event, and manage a strong committee of business leaders. In addition, this position will oversee the Champions for Children’s National philanthropic committee, working closely with local leaders to advance the organization’s mission. Responsibilities include setting strategic goals for each committee, facilitating effective communication, and ensuring successful execution of all events.
The Associate Director, Special Events reports to the Senior Director, Special Events and is responsible for the logistics planning and production of Children’s National Hospital’s signature fundraising events including the Children’s Ball, Race for Every Child, and White Hat Gala. In addition, the Associate Director will lead the planning and donor engagement strategy for various cultivation and stewardship events for the Foundation. In this position, the Associate Director will focus a large percentage of his/her effort on working collaboratively with peers and vendors to plan and execute events that increase unrestricted revenue and maximize community engagement while meeting the exceedingly high standards for the Foundation.
Qualifications Minimum Education Bachelor's Degree (Required)
Minimum Work Experience 6 years (Required)
Required Skills/Knowledge
Strong written and verbal communication skills (including phone skills such as warm tone, good speaking cadence, clear and articulate speech)
Effective interpersonal skills that demonstrate poise, tact, patience, and courtesy
Exceptional attention to detail and ability to manage time and task completion effectively
Must demonstrate initiative, energy, confidence, strong donor service attitude, and willingness to contribute to a teamwork‑driven environment
High levels of professionalism, compassion, creativity and integrity
Proven experience in successfully building and cultivating donor relationships
A willingness to work collaboratively to produce fundraising strategies and tactics
Proven sense for developing tactics to meet goals and objectives
Required Licenses and Certifications CMP (Preferred)
Functional Accountabilities Event Management
Manage assigned events, from logistics planning through execution with an emphasis on brand‑building, cost efficiency, relationship management, donor experience and fundraising growth; work with vendors, peers, and external stakeholders to execute successful and impactful fundraising events.
Create and maintain expense budgets with an exceptional level of detail and accuracy; prepare monthly forecasts and projections for expenses.
Develop and maintain an extensive network of vendor contacts to facilitate event coordination. Create RFPs as required and make recommendations and decisions for vendor selection.
Negotiate and solidify vendor contracts and process all contracts and payments. With oversight from supervisor, negotiate financial terms and authorize expenditures.
Evaluate existing processes and champion new processes to create improved financial reporting, greater efficiencies, more streamlined event protocols and a high level of post‑event engagement to further donor cultivation and stewardship and increase ROI.
Collaboration and Communication
Partner with special event fundraising event leads to create best‑in‑class live event experiences that consistently exceed the expectations of event co‑chairs, committee members, and board members.
Coordinate with major & principal gift officers, Corporate Partnerships, Annual Giving, CMN, and other Foundation teams to plan and execute select cultivation and stewardship events for their programs and donors.
Collaborate with internal teams (marketing & communications, data services, major & principal gifts) to coordinate related event details.
Manage the volunteer staffing program for all events, including recruitment, plans for detailed roles and responsibilities, timelines, pre‑event briefings and coordination, and post‑event stewardship for volunteers.
Organizational Accountabilities
Anticipate and respond to customer needs; follows up until needs are met.
Demonstrate collaborative and respectful behavior.
Partner with all team members to achieve goals.
Receptive to others’ ideas and opinions.
Contribute to a positive work environment.
Demonstrate flexibility and willingness to change.
Identify opportunities to improve clinical and administrative processes.
Make appropriate decisions, using sound judgment.
Use resources efficiently.
Search for less costly ways of doing things.
Speak up when team members appear to exhibit unsafe behavior or performance.
Continuously validate and verify information needed for decision making or documentation.
Stop in the face of uncertainty and take time to resolve the situation.
Demonstrate accurate, clear and timely verbal and written communication.
Actively promote safety for patients, families, visitors and co‑workers.
Attend carefully to important details — practicing Stop, Think, Act and Review in order to self‑check behavior and performance.
Childrens National Hospital is an equal opportunity employer that evaluates qualified applicants without regard to race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender, identity, or other characteristics protected by law. The “Know Your Rights” poster is available here: and the pay transparency policy is available here: Know Your Rights Pay Transparency Nondiscrimination Poster.
Children’s National Hospital is a drug‑free workplace, a workplace free from the illegal use, possession or distribution of controlled substances (as defined in the Controlled Substances Act), or the misuse of legal substances by all staff (management, employees and contractors). Though recreational and medical marijuana are now legal in the District of Columbia, Children’s National and its affiliates maintain the right, in accordance with our policy, to enforce a drug‑free workplace, including prohibiting recreational or prescribed marijuana.
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