Inventory/Warehouse Specialist
Maryland Department of Transportation, North Port, FL, United States
General Description
This position assists in the proper requisition, receipt, storage, inventory control, issuance, and record keeping operations of authorized supplies and materials according to established procedures. Essential Job Functions
Procurement of parts, materials and supplies for the department according to City policies and procedures. Maintains and develops procedures for storage, labeling and distribution of tools, parts, materials and supplies. Receives requests from staff, researches and determines the most appropriate procurement method, including ensuring requests for supplies, parts and materials are in compliance with the City's purchasing guidelines and Procurement Code. Researches vendors, current catalogs, and online sources to determine the most competitive pricing for parts and equipment to be purchased, including discussing supply needs. Verifies receipt and condition of incoming shipments, including verifying packing slips, quantity and quality of items received. Handles returns and outgoing shipments. Prepares and maintains accurate inventory records, reports, forms and other required documentation, including participating in annual physical inventory. Reconcile inventory discrepancies. Performs general organization and cleanup of warehouse facility. Distributes appropriate parts to field crews. Assists in monitoring expenditures throughout the year. Assist with the preparation of departments budget, including data entry, compiling back‑up data, and producing budget documents for submittal. Provides back‑up functions to all operational areas within the division. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City‑directed work assignments in the event of a declared emergency.) Knowledge, Skills and Abilities
Knowledge of infrastructure and equipment in order to identify major components and their function. Knowledge of warehouse/inventory procedures used in the ordering, receiving, storing, controlling and cataloging of materials. Ability to read and interpret a variety of vendor catalogs; and order supplies within established procedures. Ability to operate a forklift and other warehouse equipment. Ability to assist in field operations duties. Knowledge of the operation and maintenance of warehouse equipment, including maintaining tools and equipment in a safe and working condition. Knowledge of occupational hazards and safety precautions. Ability to use computer software (Word, Excel, etc.) and enter data accurately from a wide variety of source documents. Good written and oral communication skills; ability to follow written and oral instructions. Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy. Ability to establish and maintain effective working relationships with City officials, other employees and the general public. Education, Experience, Licenses and Certifications
Graduation from high school or possession of an acceptable equivalency diploma. Two (2) years of experience in field operations and/or warehouse work. (A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.) Licenses and Certifications
Possession of or ability to obtain a valid Florida driver's license by date of hire. Emergency Response Responsibility
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions. Veterans Preference Statement
The City of North Port, FL is an Affiliated Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply. Benefits
All benefits are effective the 1st of the month following 30 days. Aetna – Health Insurance: The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co‑pays are dependent upon your plan choice. Cigna Dental– Dental Insurance: The City's dental plan is a PPO plan providing eligible employees with in‑network or out‑of‑network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose. EyeMed Vision Care – Vision Insurance: The City's vision plan allows eligible employees to stay in‑network or go out of network. Your co‑pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months. Cigna Life - Life, Voluntary Life, Dependent Life Insurance: The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents. Cigna – Short Term Disability: The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy‑up to the Short Term Disability Benefit with 7 day wait period. E‑Flex – Flexible Spending Account: A flexible spending account helps you pay out‑of‑pocket medical, dental, eye care, daycare and other expenses, with tax‑deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over‑the‑counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit. Trustmark– Supplemental Polices: Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee. LifeLock Benefit Solutions: Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program. ICMA‑RC - Deferred Compensation Plans: The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One‑on‑one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program. Florida Retirement System – FRS: Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS. Cigna – Employee Assistance Program: The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co‑pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more. VPI - Veterinary Pet Insurance: The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted. Florida Prepaid College Board: Employees are eligible to enroll in college savings programs as well as 529 plans. Educational Assistance Program: Employees are eligible for job‑related or degree‑required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds). Paid Holidays: The City observes 13 paid holidays per year. Sick Leave and Annual Leave: Full‑time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full‑time employees accrue annual leave (vacation) bi‑weekly, based on years of service. Sick Leave Incentive: Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year. Personal Leave: Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or more hours. This leave is approved by the department director through the department leave approval process. Bereavement Leave: Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
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This position assists in the proper requisition, receipt, storage, inventory control, issuance, and record keeping operations of authorized supplies and materials according to established procedures. Essential Job Functions
Procurement of parts, materials and supplies for the department according to City policies and procedures. Maintains and develops procedures for storage, labeling and distribution of tools, parts, materials and supplies. Receives requests from staff, researches and determines the most appropriate procurement method, including ensuring requests for supplies, parts and materials are in compliance with the City's purchasing guidelines and Procurement Code. Researches vendors, current catalogs, and online sources to determine the most competitive pricing for parts and equipment to be purchased, including discussing supply needs. Verifies receipt and condition of incoming shipments, including verifying packing slips, quantity and quality of items received. Handles returns and outgoing shipments. Prepares and maintains accurate inventory records, reports, forms and other required documentation, including participating in annual physical inventory. Reconcile inventory discrepancies. Performs general organization and cleanup of warehouse facility. Distributes appropriate parts to field crews. Assists in monitoring expenditures throughout the year. Assist with the preparation of departments budget, including data entry, compiling back‑up data, and producing budget documents for submittal. Provides back‑up functions to all operational areas within the division. (These essential job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other related duties as assigned, including City‑directed work assignments in the event of a declared emergency.) Knowledge, Skills and Abilities
Knowledge of infrastructure and equipment in order to identify major components and their function. Knowledge of warehouse/inventory procedures used in the ordering, receiving, storing, controlling and cataloging of materials. Ability to read and interpret a variety of vendor catalogs; and order supplies within established procedures. Ability to operate a forklift and other warehouse equipment. Ability to assist in field operations duties. Knowledge of the operation and maintenance of warehouse equipment, including maintaining tools and equipment in a safe and working condition. Knowledge of occupational hazards and safety precautions. Ability to use computer software (Word, Excel, etc.) and enter data accurately from a wide variety of source documents. Good written and oral communication skills; ability to follow written and oral instructions. Ability to plan, organize and use mature judgment in evaluating situations and making decisions in accordance with established policy. Ability to establish and maintain effective working relationships with City officials, other employees and the general public. Education, Experience, Licenses and Certifications
Graduation from high school or possession of an acceptable equivalency diploma. Two (2) years of experience in field operations and/or warehouse work. (A comparable amount of relevant training, education and/or experience may be substituted for the above qualifications.) Licenses and Certifications
Possession of or ability to obtain a valid Florida driver's license by date of hire. Emergency Response Responsibility
Every City employee has emergency response responsibilities, though not every position will require routine assignments during an emergency event. All employees are subject to recall around the clock for emergency response operations, which may require irregular work hours, work at locations other than the normal work location, and may include duties other than those specified in the employee's official job description. Assignments in support of emergency operations may be extensive in nature, with little advance notice, and may require employees to relocate to emergency sites with physically and operationally challenging conditions. Veterans Preference Statement
The City of North Port, FL is an Affiliated Action/ADA/Veterans’ Preference and Equal Opportunity Employer. Women, Minorities, and Persons with Disabilities are Encouraged to Apply. Benefits
All benefits are effective the 1st of the month following 30 days. Aetna – Health Insurance: The City offers eligible employees the choice of 2 Open Access In Network plans and 1 Open Access PPO Plan. Premiums and co‑pays are dependent upon your plan choice. Cigna Dental– Dental Insurance: The City's dental plan is a PPO plan providing eligible employees with in‑network or out‑of‑network options. You are entitled to two (2) preventive care treatments per calendar year (6 months apart). There is a $1,500 lifetime maximum for Orthodontia (children up to age 19). Premiums will depend on which tier you choose. EyeMed Vision Care – Vision Insurance: The City's vision plan allows eligible employees to stay in‑network or go out of network. Your co‑pays will vary depending on the network you use. You are entitled to an exam, frames and lenses once every 12 months. Cigna Life - Life, Voluntary Life, Dependent Life Insurance: The City offers eligible employees a basic term life insurance benefit equal to their annual salary up to a $75,000 maximum at no charge. You can purchase additional voluntary life insurance for yourself and your dependents. Cigna – Short Term Disability: The City provides short term disability coverage to all eligible employees at no cost to the employee. This coverage is used in the event of an accident or illness outside of work. The plan pays 66.67% of your weekly salary up to a maximum of $1,000. Benefits begin on the 31st day of your disability. The City offers a buy‑up to the Short Term Disability Benefit with 7 day wait period. E‑Flex – Flexible Spending Account: A flexible spending account helps you pay out‑of‑pocket medical, dental, eye care, daycare and other expenses, with tax‑deferred money deducted from your paycheck each payroll. The maximum annual election is $2,500.00. Over‑the‑counter medications must be accompanied by a doctor's prescription although other medical supplies will still be eligible for reimbursement. This is a voluntary benefit. Trustmark– Supplemental Polices: Trustmark Insurance Company offers voluntary supplemental Critical Illness/Cancer, Accident and Universal Life policies which are paid for by the employee. LifeLock Benefit Solutions: Protect your personal information and defend against attacks with 24/7, proactive identity theft protection from LifeLock. This is an employee paid voluntary program. ICMA‑RC - Deferred Compensation Plans: The City offers eligible employees the opportunity to enroll in a deferred retirement plan. The money that is deducted from your paycheck each payroll is put into this account and is tax deferred at the end of the year. One‑on‑one meetings with each company are held quarterly so employees can speak with the representative confidentially on preparing for their retirement. This is a voluntary program. Florida Retirement System – FRS: Eligible employees are enrolled in the Florida Retirement System with an 8 year vesting period. Employees contribute 3% of their gross earnings per payroll which is subject to change with the IRS. Cigna – Employee Assistance Program: The City offers this program to all employees. This is a confidential counseling program for employees and their families. The City pays for 3 visits and if you choose to continue, you would use the specialist co‑pay on your insurance plan. Counseling can include stress, alcoholism, family problems, marriage difficulties, financial trouble, depression, work/life and more. VPI - Veterinary Pet Insurance: The City offers Pet Insurance as a voluntary benefit. This benefit is not payroll deducted. Florida Prepaid College Board: Employees are eligible to enroll in college savings programs as well as 529 plans. Educational Assistance Program: Employees are eligible for job‑related or degree‑required educational assistance reimbursement up to $2,500 per fiscal year (subject to the availability of funds). Paid Holidays: The City observes 13 paid holidays per year. Sick Leave and Annual Leave: Full‑time employees accrue eight (8) hours per month starting on the first day of employment. Accruals and usage will appear on your pay stub each payroll. Full‑time employees accrue annual leave (vacation) bi‑weekly, based on years of service. Sick Leave Incentive: Employees receive an incentive of up to four (4) days per calendar year for every 250 hours remaining in their sick leave bank. Sick leave incentive days cannot be carried over to the next year. Personal Leave: Employees are eligible for a maximum of two (2) personal leave days per calendar year when they have accrued 96 or more hours. This leave is approved by the department director through the department leave approval process. Bereavement Leave: Employees are entitled to five (5) days of bereavement leave in the event of the death of an immediate family member. Employees should check the personnel policy or union contracts, whichever is applicable, for the definition of an "immediate family member".
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