Property Administrator
PrismHR, Miami Beach, FL, United States
Property Administrator | Miami Beach, FL
The Opportunity
Are you a highly organized professional who thrives in a high-visibility, fast-paced environment? We are seeking a
Property Administrator
to serve as the organizational engine for the General Manager and operations leadership team at a premier Class X ultra-luxury property in
Miami Beach . In this role, you aren't just working in the background; you are an embedded partner ensuring that information flows correctly and that leadership's attention stays focused on what matters most.
At this property, exceptional administration is considered a form of hospitality. We are looking for a professional who brings precision, discretion, and a proactive mindset to every task.
Core Responsibilities
Executive Support:
Own the General Manager’s calendar with full accountability, proactively resolving scheduling conflicts and protecting time for high-value leadership activities.
Communication Mastery:
Prepare and proof professional correspondence, reports, and presentations, ensuring every document reflects the building's high standards.
Operational Triage:
Manage incoming communications (emails, calls, and requests) with sound judgment—flagging urgent items and resolving routine requests directly.
Administrative Coordination:
Support the operations team by tracking project milestones and action items across vendors and internal departments.
Financial & Contract Support:
Assist with preparing vendor contracts and procurement documentation. Support budget tracking, expense reporting, and invoice reconciliation.
Tenant & Visitor Logistics:
Coordinate scheduling for tenant meetings, VIP visits, and building tours, interacting with high-profile guests with warmth and polish.
Office Excellence:
Maintain executive and shared administrative spaces to impeccable presentation standards and manage office inventory.
Onboarding & Confidentiality:
Support new hire logistics and handle all personnel, financial, and resident data with absolute discretion.
What You’ll Bring
Experience:
3+ years in property administration, executive support, or operations coordination, ideally in luxury hospitality or premium real estate.
Technical Skills:
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with property management or scheduling platforms.
Communication:
Exceptional written and verbal skills; bilingual fluency in
English and Spanish
is strongly preferred.
Mindset:
A self-directed, "zero tolerance for dropped details" work style with the ability to remain calm and unflappable under pressure.
Presence:
A professional and polished demeanor consistent with an ultra-luxury service environment.
Location:
Miami Beach, FL.
Schedule:
Monday – Friday (Full-Time, Non-Exempt).
Department:
Operations & Administration.
Perks:
Competitive benefits, onsite parking, and Rewards & Recognition programs.
Ready to Drive Operational Excellence? If you are organized to a degree that others notice and rely on, and you take personal pride in the precision of your work, we invite you to apply.
#J-18808-Ljbffr
Property Administrator
to serve as the organizational engine for the General Manager and operations leadership team at a premier Class X ultra-luxury property in
Miami Beach . In this role, you aren't just working in the background; you are an embedded partner ensuring that information flows correctly and that leadership's attention stays focused on what matters most.
At this property, exceptional administration is considered a form of hospitality. We are looking for a professional who brings precision, discretion, and a proactive mindset to every task.
Core Responsibilities
Executive Support:
Own the General Manager’s calendar with full accountability, proactively resolving scheduling conflicts and protecting time for high-value leadership activities.
Communication Mastery:
Prepare and proof professional correspondence, reports, and presentations, ensuring every document reflects the building's high standards.
Operational Triage:
Manage incoming communications (emails, calls, and requests) with sound judgment—flagging urgent items and resolving routine requests directly.
Administrative Coordination:
Support the operations team by tracking project milestones and action items across vendors and internal departments.
Financial & Contract Support:
Assist with preparing vendor contracts and procurement documentation. Support budget tracking, expense reporting, and invoice reconciliation.
Tenant & Visitor Logistics:
Coordinate scheduling for tenant meetings, VIP visits, and building tours, interacting with high-profile guests with warmth and polish.
Office Excellence:
Maintain executive and shared administrative spaces to impeccable presentation standards and manage office inventory.
Onboarding & Confidentiality:
Support new hire logistics and handle all personnel, financial, and resident data with absolute discretion.
What You’ll Bring
Experience:
3+ years in property administration, executive support, or operations coordination, ideally in luxury hospitality or premium real estate.
Technical Skills:
Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfort with property management or scheduling platforms.
Communication:
Exceptional written and verbal skills; bilingual fluency in
English and Spanish
is strongly preferred.
Mindset:
A self-directed, "zero tolerance for dropped details" work style with the ability to remain calm and unflappable under pressure.
Presence:
A professional and polished demeanor consistent with an ultra-luxury service environment.
Location:
Miami Beach, FL.
Schedule:
Monday – Friday (Full-Time, Non-Exempt).
Department:
Operations & Administration.
Perks:
Competitive benefits, onsite parking, and Rewards & Recognition programs.
Ready to Drive Operational Excellence? If you are organized to a degree that others notice and rely on, and you take personal pride in the precision of your work, we invite you to apply.
#J-18808-Ljbffr