Marketing and Events Coordinator

Overview The Marketing and Event Coordinator will be a highly organized, detail-oriented, and proactive member of the Marketing and Communications team. This role is ideal for a marketing and events professional who thrives in a fast-paced environment and enjoys balancing event coordination, project management, and creative execution. The position will play a key role in supporting marketing initiatives across multiple channels, with a strong emphasis on coordinating several elements of events, managing projects and timelines, and day-to-day marketing tasks. The ideal candidate is both creative and operationally minded, capable of managing accountability, collaborating across teams, and ensuring high-quality execution of specific and on-going projects. This collaborative role will entail working on promotional events, internal meetings, content libraries, some web site coordination, special projects and more. Duties and Responsibilities Event Coordination Contribute to the planning, coordination, and execution of events such as airport retail and restaurant grand openings, community activations, larger-scale company presentations, and elements of the company’s participation in the more than 10 main industry conferences Manage event logistics such as vendor coordination, timelines, materials, and on-site execution Collaborate with internal stakeholders and external partners to ensure seamless delivery/shipment of props, signage, product, marketing materials and other required items Track event budgets and assist in post-event reporting and analysis Complete other administrative tasks as needed Marketing Project Coordination Assist in scheduling and managing the execution of videography and photography shoots of airport restaurants and retail stores and/or specialized photoshoots (e.g., our team members, community events, philanthropic activities, etc.), including vendor recruitment and hiring, brand and airport communication, and shot list development Contribute to maintaining and organizing the company’s photo and video content library for easy access and brand consistency Coordinate the communication and execution of the shipment process for the company’s annual corporate holiday gift project (Qty 3,000+), including coordination with retail merchandising, executive teams, contact list managers, and warehouse representatives General Marketing Support Activities Assist in department budget tracking and reporting and invoice processing Assist with general marketing calendars, project trackers and status documentation Serve as a liaison between the marketing group and internal and external teams and partners Assist with light graphic design projects, including image and content research and gathering Some travel required (10% to 20% depending on activities, conference schedules, etc.) Position Qualifications Bachelor's degree in marketing, event management, or a related field preferred Previous experience with managing aspects of small- to large-scale marketing events Adobe Creative/Canva skills a plus Computer skills Strong verbal and written communication skills Organization and time management skills Strong desire to learn along with professional drive Creative thinker with the ability to develop innovative marketing strategies and campaigns Self-motivated and able to work independently with minimal supervision Flexible and adaptable to changing priorities and deadlines Experience working in a fast-paced environment or with startups is a plus #J-18808-Ljbffr