Purchasing Agent (PATCO) - Grade 11 - $70,054.40 ~ $98,092.80 ~ $126,110.40
Delaware River Port Authority, Lindenwold, NJ, United States
Basic Purpose of Position
Supervises a staff of buyers, clerical and inventory personnel to procure and distribute supplies and services and operate a Central Supply Storeroom to keep the DRPA/PATCO operational and assure that the DRPA/PATCO procures goods and services that meet department and Authority requirements in accordance with DRPA/PATCO purchasing policies, procedures and Authority by–laws.
Qualifications Must pass a drug and alcohol test and a background check.
To perform this job successfully , a candidate must be able to perform each essential duty satisfactorily. The Authority will adhere to all applicable laws and regulations in assessing ability to carry out the job requirements.
Major Responsibilities and Duties
Supervise the daily activities of procurement function to ensure compliance with the Authority’s regulations and policies.
Ensure timely processing of requisitions for goods and services to support the Authority’s operational and administrative units.
Proficient with current federal, state and local regulations and sound procurement policies and practices.
Review and oversee “Grant Funded” purchases to assure compliance with grant regulations and provisions.
Set expectations with employees, delegate assignments, monitor work, coach and manage and review performance.
Conduct staff meetings with department personnel to discuss work assignments, current purchasing and DRPA/PATCO issues/topics, and to ensure coordination and cooperation in providing purchasing support.
Provide guidance to all DRPA/PATCO departments for preparation and review of purchasing specifications and proposals.
Oversee the Central Storeroom operations to maintain optimal inventory levels.
Prepare and monitor annual budget to ensure appropriate funds are made available to support Purchasing and Central Supply Storeroom activities; review monthly budget reports.
Use purchasing, inventory and office software systems to review/approve requisitions, prepare bid specifications, prepare and issue purchase orders and review purchasing history.
Review and approve contract documents and technical specifications for DRPA/PATCO Invitations for Bid (IFB); provide training and oversight for purchasing and inventory software systems.
Be sufficiently proficient in all duties of the Purchasing Specialist such that those duties can be performed in the absence of the Purchasing Specialist.
Compile and analyze statistical data and reports; create ad‑hoc reports in purchasing application software, for cost analysis, product and vendor history information, monthly reports and contract administration.
Manage fixed asset inventory for equipment and furniture throughout DRPA/PATCO; oversee copy machine allocation, including lease/purchase, allocation and upgrades.
Supervise contract administration for DRPA/PATCO, including annual contracts; monitor vendor performance, billing and payment schedules, insurance compliance; support Purchasing Specialists and provide procurement policy direction; process and provide contract administration for Engineering Purchase Order Contracts.
Maintain accurate and complete procurement files in accordance with the Authority’s records management policy; maintain a vendor database in the purchasing application software system.
Ensure development and maintenance of Departmental Standard Operating Procedures, regularly reviewing, updating and creating them to ensure accuracy of current work processes.
Recommend approval for Emergency Orders of equipment and services in urgent situations that jeopardize public safety, health or welfare.
Adhere to the Authority’s Vendor Diversity Program; work with Office of Business Development and Equal Opportunity to achieve program goals; provide monthly purchasing activity reports to the OBD&EO; attend meetings and seminars.
Attend scheduled meetings with New Jersey and Pennsylvania authorities and transportation agencies to share purchasing information, knowledge and experiences to promote cooperative procurement opportunities.
Provide and support staff training on purchase and inventory software systems; keep staff updated on current versions.
Assist in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
Perform other related duties as required and assigned.
Education / Training / Experience
Required:
High school diploma or general education degree (GED).
At least 5 years’ experience in procurement or contract management.
Proficiency in relevant personal computer applications such as word processing and Excel or other spreadsheet application, including calculations and manipulating data and procurement related software applications.
Experience with an ERP system or similar e‑procurement software.
Desired:
Bachelor’s degree in business, Finance, or a related field.
Previous supervisory capacity.
National, State or Local public procurement certification.
Other combinations of experience and education that meet the intent of these minimum requirements may be considered.
Experience with SAP.
Environmental Working Conditions Work environment includes normal office situations, occasional wet or humid conditions, work near moving mechanical parts, high or precarious locations, exposure to fumes and airborne particles, toxic or caustic chemicals, outdoor weather, extreme temperatures, electrical shock or radiation hazards, and noise ranging from moderate to loud.
Physical Effort Job requires standing, walking, sitting, reaching, hand use, voice and hearing; occasional lifting up to 50 pounds; normal vision, distance, peripheral vision, depth perception and ability to adjust focus.
Equal Employment Opportunity Statement DRPA/PATCO is an Equal Employment Opportunity Employer.
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Qualifications Must pass a drug and alcohol test and a background check.
To perform this job successfully , a candidate must be able to perform each essential duty satisfactorily. The Authority will adhere to all applicable laws and regulations in assessing ability to carry out the job requirements.
Major Responsibilities and Duties
Supervise the daily activities of procurement function to ensure compliance with the Authority’s regulations and policies.
Ensure timely processing of requisitions for goods and services to support the Authority’s operational and administrative units.
Proficient with current federal, state and local regulations and sound procurement policies and practices.
Review and oversee “Grant Funded” purchases to assure compliance with grant regulations and provisions.
Set expectations with employees, delegate assignments, monitor work, coach and manage and review performance.
Conduct staff meetings with department personnel to discuss work assignments, current purchasing and DRPA/PATCO issues/topics, and to ensure coordination and cooperation in providing purchasing support.
Provide guidance to all DRPA/PATCO departments for preparation and review of purchasing specifications and proposals.
Oversee the Central Storeroom operations to maintain optimal inventory levels.
Prepare and monitor annual budget to ensure appropriate funds are made available to support Purchasing and Central Supply Storeroom activities; review monthly budget reports.
Use purchasing, inventory and office software systems to review/approve requisitions, prepare bid specifications, prepare and issue purchase orders and review purchasing history.
Review and approve contract documents and technical specifications for DRPA/PATCO Invitations for Bid (IFB); provide training and oversight for purchasing and inventory software systems.
Be sufficiently proficient in all duties of the Purchasing Specialist such that those duties can be performed in the absence of the Purchasing Specialist.
Compile and analyze statistical data and reports; create ad‑hoc reports in purchasing application software, for cost analysis, product and vendor history information, monthly reports and contract administration.
Manage fixed asset inventory for equipment and furniture throughout DRPA/PATCO; oversee copy machine allocation, including lease/purchase, allocation and upgrades.
Supervise contract administration for DRPA/PATCO, including annual contracts; monitor vendor performance, billing and payment schedules, insurance compliance; support Purchasing Specialists and provide procurement policy direction; process and provide contract administration for Engineering Purchase Order Contracts.
Maintain accurate and complete procurement files in accordance with the Authority’s records management policy; maintain a vendor database in the purchasing application software system.
Ensure development and maintenance of Departmental Standard Operating Procedures, regularly reviewing, updating and creating them to ensure accuracy of current work processes.
Recommend approval for Emergency Orders of equipment and services in urgent situations that jeopardize public safety, health or welfare.
Adhere to the Authority’s Vendor Diversity Program; work with Office of Business Development and Equal Opportunity to achieve program goals; provide monthly purchasing activity reports to the OBD&EO; attend meetings and seminars.
Attend scheduled meetings with New Jersey and Pennsylvania authorities and transportation agencies to share purchasing information, knowledge and experiences to promote cooperative procurement opportunities.
Provide and support staff training on purchase and inventory software systems; keep staff updated on current versions.
Assist in maintaining a safe and secure work environment by participating in required training, recognizing and reporting hazards and suspicious activity, and using all required personal protective equipment.
Perform other related duties as required and assigned.
Education / Training / Experience
Required:
High school diploma or general education degree (GED).
At least 5 years’ experience in procurement or contract management.
Proficiency in relevant personal computer applications such as word processing and Excel or other spreadsheet application, including calculations and manipulating data and procurement related software applications.
Experience with an ERP system or similar e‑procurement software.
Desired:
Bachelor’s degree in business, Finance, or a related field.
Previous supervisory capacity.
National, State or Local public procurement certification.
Other combinations of experience and education that meet the intent of these minimum requirements may be considered.
Experience with SAP.
Environmental Working Conditions Work environment includes normal office situations, occasional wet or humid conditions, work near moving mechanical parts, high or precarious locations, exposure to fumes and airborne particles, toxic or caustic chemicals, outdoor weather, extreme temperatures, electrical shock or radiation hazards, and noise ranging from moderate to loud.
Physical Effort Job requires standing, walking, sitting, reaching, hand use, voice and hearing; occasional lifting up to 50 pounds; normal vision, distance, peripheral vision, depth perception and ability to adjust focus.
Equal Employment Opportunity Statement DRPA/PATCO is an Equal Employment Opportunity Employer.
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