Production Coordinator

Our client is seeking a Production Coordinator to join their team in NYC! Under the supervision of the VP of Industry Programming, the Production Coordinator is responsible for the overall coordination of the department. They will provide assistance with all aspects to program development for the annual Honors Gala and Luncheon, Exhibits, Screenings, Patron Circle events, and President Circle events. Responsibilities include, but are not limited to research, pitching ideas, talent coordination, invitations, RSVPs, ticketing, guests list, internal correspondence, and any other duties as assigned. The Production Coordinator will also maintain the annual New York public programming calendar and handle any reporting, as needed. Pay rate: $25 per hour Responsibilities: Provide production support from pre-production to post-production, including schedule coordination, creative asset management, release execution and tracking, and edit projects Track incoming creative briefs, manage assets and folder organization for new projects, and update status documents and tracking platforms accordingly Develop run of shows and other documents for events, as needed Act as liaison to multiple departments and cross-functional partners, including Programming, Development, Marketing, Communications, Creative, Legal, Facilities, etc., effectively communicating all production information and ensuring program requirements are anticipated, met and emergent issues are quickly flagged and addressed Working closely with the Tech team, drive the post-production lifecycle, ensuring timelines and deliverables are met, including delivery post-production assets to partners and audience With Director, Industry Programming, facilitate coordination with external stakeholders (speakers, moderators, and partners); schedule prep calls, obtain necessary materials, and fulfill logistics Conduct in-depth research on board members, industry leaders and companies Create informative meeting briefs for senior staff Summarize complex industry information into easily digestible formats Monitor industry news sources, trade publications, and social media for relevant updates Maintain a database of industry contacts and key players Develop and maintain a system for organizing and retrieving research data efficiently Conduct in-depth research on board members, industry leaders and companies Work on various administrative tasks and projects including drafts and preparing correspondence, memos, reports and presentation; copyediting and proofing documents Conduct research on speakers, ideas and briefing documents and gather data as needed Engage as an ambassador for social media initiatives by actively sharing social media posts within one's own network, to amplify the organization's reach and foster community engagement Provide additional administrative assistance as required Participate in other duties as assigned Required Qualifications: Highly organized with proven ability to meet deadlines and budgets Strong team player who collaborates well with others Ability to take ownership of all tasks and manage simultaneously Strong verbal communication and good business writing skills Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills Ability to handle and prioritize multiple tasks while maintaining attention to detail Resourcefulness, creativity, and strong problem-solving and research skills 2+ years of media production experience and background working with high-profile talent Strong understanding of the media, entertainment, sports, tech, and/or gaming industries Extreme attention to detail with the ability to handle multiple tasks in a fast-paced, high-pressure environment Excellent time management skills with the ability to prioritize and change direction under shifting situations Strong project management ability An engaging, energetic personality with exceptional communication skills, written and verbal An independent thinker who has excellent organizational skills A team player who is proactive with great initiative Ability to perform thorough research to compile information and generate reports Effectively manages stress and emotions under pressure Entrepreneurial spirit; excited about the future of media Proficient in MS Word, Excel, and PowerPoint and able to learn other programs quickly Ability to work nights, weekends, and holidays, as needed Strong work ethic with desire and preference to work in-person as part of a cohesive, collaborative, high-energy, in-the-office work environment Bachelor's degree from an accredited college or university Bilingual fluency in Spanish a plus If you meet the required qualifications and are interested in this role, please apply today. The Solomon Page Distinction Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve. About Solomon Page Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn . Opportunity Awaits. #LI-AC6