Production Coordinator

Job Overview Our client is seeking a Production Coordinator to join their team in NYC. Under the supervision of the VP of Industry Programming, the Production Coordinator is responsible for the overall coordination of the department, assisting with program development for the annual Honors Gala and Luncheon, Exhibits, Screenings, Patron Circle events, and President Circle events. Pay $25 per hour Responsibilities Provide production support from pre‑production to post‑production, including schedule coordination, creative asset management, release execution and tracking, and edit projects. Track incoming creative briefs, manage assets and folder organization for new projects, and update status documents and tracking platforms accordingly. Develop the run of shows and other documents for events as needed. Act as liaison to multiple departments and cross‑functional partners, including Programming, Development, Marketing, Communications, Creative, Legal, Facilities, etc., effectively communicating all production information and ensuring program requirements are anticipated, met and emergent issues are quickly flagged and addressed. With the Tech team, drive the post‑production lifecycle, ensuring timelines and deliverables are met, including delivery of post‑production assets to partners and audience. With the Director of Industry Programming, facilitate coordination with external stakeholders (speakers, moderators, and partners); schedule prep calls, obtain necessary materials, and fulfill logistics. Conduct in‑depth research on board members, industry leaders and companies. Create informative meeting briefs for senior staff. Summarize complex industry information into easily digestible formats. Monitor industry news sources, trade publications, and social media for relevant updates. Maintain a database of industry contacts and key players. Develop and maintain a system for organizing and retrieving research data efficiently. Conduct research on speakers, ideas and briefing documents and gather data as needed. Engage as an ambassador for social media initiatives by actively sharing social media posts within one’s own network, to amplify the organization’s reach and foster community engagement. Provide additional administrative assistance as required. Participate in other duties as assigned. Required Qualifications Highly organized with proven ability to meet deadlines and budgets. Strong team player who collaborates well with others. Ability to take ownership of all tasks and manage simultaneously. Strong verbal communication and good business writing skills. Positive and professional demeanor with excellent interpersonal, administrative, and managerial skills. Ability to handle and prioritize multiple tasks while maintaining attention to detail. Resourcefulness, creativity, and strong problem‑solving and research skills. 2+ years of media production experience and background working with high‑profile talent. Strong understanding of the media, entertainment, sports, tech, and/or gaming industries. Extreme attention to detail with the ability to handle multiple tasks in a fast‑paced, high‑pressure environment. Excellent time‑management skills with the ability to prioritize and change direction under shifting situations. Strong project‑management ability. An engaging, energetic personality with exceptional communication skills, written and verbal. An independent thinker who has excellent organizational skills. A team player who is proactive with great initiative. Ability to perform thorough research to compile information and generate reports. Effectively manages stress and emotions under pressure. Entrepreneurial spirit; excited about the future of media. Proficient in MS Word, Excel, and PowerPoint and able to learn other programs quickly. Ability to work nights, weekends, and holidays, as needed. Strong work ethic with desire and preference to work in‑person as part of a cohesive, collaborative, high‑energy, in‑the‑office work environment. Bachelor’s degree from an accredited college or university. Bilingual fluency in Spanish is a plus. #J-18808-Ljbffr