Administrative Assistant to Executive Director of Development (Divisional Headqu
The Salvation Army North & Central Illinois Division, Indianapolis, IN, United States
Starting Pay: $44,000 Annual
Job Description As the Executive Assistant, you will advance and support the Mission of The Salvation Army in everything that you do, while assisting the Executive Development Director with the responsibilities and functions of the office of Development. This includes handling highly private and sensitive matters relating to personnel, donor relations, fundraising, department and office procedures.
What You Will Do
Assist the Executive Development Director (EDD) in communications with the Development Team, to the corps/unit personnel within the Indiana Division and Divisional Headquarters.
Take minutes at various development meetings and distribute to key stakeholders.
Assist the EDD on special development projects.
Upon approval of the EDD, make portfolio changes in Salesforce for the Philanthropy Team.
Request Salesforce donor and fundraising reports for the EDD.
Process invoices for payment relating to EDD’s office i.e., annual fund invoices, floral orders, other monthly expenses.
Oversee the Memorial/In Honor Donor and Matching Gift programs.
Produce thank you and correspondence letters as needed.
Record Capital Campaign donations and produce reports.
Assist in supporting the Divisional Annual Fund Program.
Manage the Development Team and the Development Conference Room calendars.
Keep the development mailbox area, workspace area and cage organized.
Other tasks as assigned by leadership.
Minimum Qualifications Education: Minimum associate degree or four years work related experience as Executive Assistant / Administrative Assistant or combination of training and experience will be considered.
Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.
Experience: Four years work related experience preferred.
Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm training within the first 90 days of employment.
Skills / Abilities
Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele
Exhibit excellent verbal and written communication skills
Type with a high degree of accuracy
Minimum competency at an intermediate level with Zoom, Salesforce and Microsoft Office, especially Word, Excel, Outlook and Teams. Other MS program competencies a plus
Able to use office equipment at an advanced level, including copy machines and scanners
Must be able to pay close attention to detail and to work effectively with minimum supervision
Able to ensure that several projects are progressing at the same time
Willing and able to relate to people in a courteous and professional manner/excellent interpersonal skills. Must be a team player
Willing to continue education and learn new computer applications as needed
Supervisory Responsibility No supervisory responsibilities
Physical Requirements
Good speaking, hearing and vision ability, and excellent manual dexterity
Lifting, pulling, and pushing of materials up to 25 pounds
May require bending, squatting, walking
May require standing for extended periods
Travel No travel required
Working Conditions Work is performed in a typical office environment
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
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Job Description As the Executive Assistant, you will advance and support the Mission of The Salvation Army in everything that you do, while assisting the Executive Development Director with the responsibilities and functions of the office of Development. This includes handling highly private and sensitive matters relating to personnel, donor relations, fundraising, department and office procedures.
What You Will Do
Assist the Executive Development Director (EDD) in communications with the Development Team, to the corps/unit personnel within the Indiana Division and Divisional Headquarters.
Take minutes at various development meetings and distribute to key stakeholders.
Assist the EDD on special development projects.
Upon approval of the EDD, make portfolio changes in Salesforce for the Philanthropy Team.
Request Salesforce donor and fundraising reports for the EDD.
Process invoices for payment relating to EDD’s office i.e., annual fund invoices, floral orders, other monthly expenses.
Oversee the Memorial/In Honor Donor and Matching Gift programs.
Produce thank you and correspondence letters as needed.
Record Capital Campaign donations and produce reports.
Assist in supporting the Divisional Annual Fund Program.
Manage the Development Team and the Development Conference Room calendars.
Keep the development mailbox area, workspace area and cage organized.
Other tasks as assigned by leadership.
Minimum Qualifications Education: Minimum associate degree or four years work related experience as Executive Assistant / Administrative Assistant or combination of training and experience will be considered.
Background Checks: Position requires a background check to be completed, and all background check results will be reviewed.
Experience: Four years work related experience preferred.
Certifications: Must have a valid driver’s license and maintain The Salvation Army Driver’s qualification standard; must complete Safe From Harm training within the first 90 days of employment.
Skills / Abilities
Able to speak, write and understand English in a manner sufficient for effective communication with leadership, field personnel, and clientele
Exhibit excellent verbal and written communication skills
Type with a high degree of accuracy
Minimum competency at an intermediate level with Zoom, Salesforce and Microsoft Office, especially Word, Excel, Outlook and Teams. Other MS program competencies a plus
Able to use office equipment at an advanced level, including copy machines and scanners
Must be able to pay close attention to detail and to work effectively with minimum supervision
Able to ensure that several projects are progressing at the same time
Willing and able to relate to people in a courteous and professional manner/excellent interpersonal skills. Must be a team player
Willing to continue education and learn new computer applications as needed
Supervisory Responsibility No supervisory responsibilities
Physical Requirements
Good speaking, hearing and vision ability, and excellent manual dexterity
Lifting, pulling, and pushing of materials up to 25 pounds
May require bending, squatting, walking
May require standing for extended periods
Travel No travel required
Working Conditions Work is performed in a typical office environment
The Salvation Army is an equal opportunity employer. Candidates who are back-to-work, US Veterans, people with disabilities, people who have been impacted by the justice system, and/or people without a college degree are encouraged to apply.
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