Assistant/Associate Director of Facilities and Grounds
Newark Academy, Livingston, NJ, United States
Assistant/Associate Director of Facilities and Grounds
Livingston, NJ
Reports To:
Director of Operations
Responsibilities Operational Management
Assist the Director of Operations in managing daily campus operations to ensure facilities and services support teaching, learning, and school activities
Create daily schedules for Operations staff members and oversee execution of tasks
Coordinate operational processes across departments including facilities, security, custodial services and campus support functions
Monitor operational performance and recommend improvements to the Director of Operations to enhance efficiency and effectiveness across campus operations
Respond to after hours emergencies as needed, including fire alarms, burglar alarms and other facilities-related incidents and coordinate appropriate response actions to ensure campus safety and continuity of operations
Facilities and Campus Management
Support oversight and upkeep of campus buildings and grounds, ensuring all spaces remain safe, functional and prepared for school and community events
Oversee maintenance of all fields and outdoor spaces, including landscaping, lawns, gardens and athletic facilities
Coordinate operational support for school events, athletic competitions, programs and community activities
Assist with event logistics including facility preparation, setup and breakdown for community events, working with academic and administrative teams to ensure logistical needs are met
Assist in the management and maintenance of building systems including HVAC, plumbing, electrical and mechanical systems
Coordinate preventative maintenance programs and assist with tracking maintenance requests through facility management systems
Vendor and Contractor Coordination
Work in coordination with the Director of Operations to schedule and coordinate vendors and contractors for maintenance, repairs and facility improvements
Assist in maintaining vendor relationships and ensuring all contracted work complies with applicable regulations and school standards
Safety and Regulatory Compliance
Assist in implementing campus safety procedures and emergency preparedness plans
Serve as a member of the school’s Emergency Response Team (ERT), when required
Ensure compliance with local, state, and federal regulations related to facilities, including fire safety codes, ADA accessibility requirements and Integrated Pest Management (IPM) policies
Supervise the work of the maintenance and custodial staff
Provide training, scheduling, and performance support for operational staff
Promote a collaborative team environment focused on safety, efficiency and high‑quality campus operations
Qualifications, Skills, and Competencies
Minimum 5-8 years of experience in facilities management, operations, or related supervisory roles, preferably in an educational or institutional setting
Demonstrated mechanical knowledge of building systems and equipment, including familiarity with safety codes and operational regulations
Working knowledge of electrical systems, HVAC, plumbing and building maintenance systems
Strong organizational, project management, leadership, and problem‑solving skills with the ability to manage multiple priorities in a fast‑paced environment
Ability to collaborate and communicate effectively with a wide range of stakeholders, including administrators, faculty, staff, students, parents, vendors and external partners
Experience managing vendors, operational processes and facility projects
General computer proficiency, including email, internet applications, spreadsheets and word processing software
Valid New Jersey driver’s license with a satisfactory driving record
Experience working in an independent or private school environment preferred
Familiarity with facilities management systems or CMMS software
Knowledge of safety regulations, emergency preparedness procedures and campus operational planning
Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
Physical Requirements
Ability to lift up to 50 pounds, climb ladders, and perform tasks requiring physical activity
Ability to work outdoors in varying weather conditions when required, including early morning snow removal or campus maintenance needs
Salary and Benefits Salary range $75,000 - $85,000. Salary is dependent on numerous factors, including but not limited to education and experience.
Benefits include paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short‑term and long‑term disability, life insurance, and a variety of other benefits.
Diversity and Inclusion Statement Newark Academy seeks and celebrates diversity in its faculty, staff and student body. In admission and employment practices, scholarship aid and educational programs, Newark Academy upholds applicable state and federal laws and regulations prohibiting unlawful discrimination.
Voluntary Self Identification The Equal Employment Opportunity Commission (EEOC) requires organizations with 100 or more employees to complete an EEO‑1 report each year. Newark Academy invites you to self‑identify your gender and race/ethnicity below. Disclosure of this data is voluntary and will not affect your opportunity for employment, or terms or conditions of employment.
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Reports To:
Director of Operations
Responsibilities Operational Management
Assist the Director of Operations in managing daily campus operations to ensure facilities and services support teaching, learning, and school activities
Create daily schedules for Operations staff members and oversee execution of tasks
Coordinate operational processes across departments including facilities, security, custodial services and campus support functions
Monitor operational performance and recommend improvements to the Director of Operations to enhance efficiency and effectiveness across campus operations
Respond to after hours emergencies as needed, including fire alarms, burglar alarms and other facilities-related incidents and coordinate appropriate response actions to ensure campus safety and continuity of operations
Facilities and Campus Management
Support oversight and upkeep of campus buildings and grounds, ensuring all spaces remain safe, functional and prepared for school and community events
Oversee maintenance of all fields and outdoor spaces, including landscaping, lawns, gardens and athletic facilities
Coordinate operational support for school events, athletic competitions, programs and community activities
Assist with event logistics including facility preparation, setup and breakdown for community events, working with academic and administrative teams to ensure logistical needs are met
Assist in the management and maintenance of building systems including HVAC, plumbing, electrical and mechanical systems
Coordinate preventative maintenance programs and assist with tracking maintenance requests through facility management systems
Vendor and Contractor Coordination
Work in coordination with the Director of Operations to schedule and coordinate vendors and contractors for maintenance, repairs and facility improvements
Assist in maintaining vendor relationships and ensuring all contracted work complies with applicable regulations and school standards
Safety and Regulatory Compliance
Assist in implementing campus safety procedures and emergency preparedness plans
Serve as a member of the school’s Emergency Response Team (ERT), when required
Ensure compliance with local, state, and federal regulations related to facilities, including fire safety codes, ADA accessibility requirements and Integrated Pest Management (IPM) policies
Supervise the work of the maintenance and custodial staff
Provide training, scheduling, and performance support for operational staff
Promote a collaborative team environment focused on safety, efficiency and high‑quality campus operations
Qualifications, Skills, and Competencies
Minimum 5-8 years of experience in facilities management, operations, or related supervisory roles, preferably in an educational or institutional setting
Demonstrated mechanical knowledge of building systems and equipment, including familiarity with safety codes and operational regulations
Working knowledge of electrical systems, HVAC, plumbing and building maintenance systems
Strong organizational, project management, leadership, and problem‑solving skills with the ability to manage multiple priorities in a fast‑paced environment
Ability to collaborate and communicate effectively with a wide range of stakeholders, including administrators, faculty, staff, students, parents, vendors and external partners
Experience managing vendors, operational processes and facility projects
General computer proficiency, including email, internet applications, spreadsheets and word processing software
Valid New Jersey driver’s license with a satisfactory driving record
Experience working in an independent or private school environment preferred
Familiarity with facilities management systems or CMMS software
Knowledge of safety regulations, emergency preparedness procedures and campus operational planning
Commitment to being a part of a diverse school community where all members are welcomed, respected, valued, and celebrated
Physical Requirements
Ability to lift up to 50 pounds, climb ladders, and perform tasks requiring physical activity
Ability to work outdoors in varying weather conditions when required, including early morning snow removal or campus maintenance needs
Salary and Benefits Salary range $75,000 - $85,000. Salary is dependent on numerous factors, including but not limited to education and experience.
Benefits include paid time off (PTO), paid holidays, retirement, medical, dental, and vision insurance, short‑term and long‑term disability, life insurance, and a variety of other benefits.
Diversity and Inclusion Statement Newark Academy seeks and celebrates diversity in its faculty, staff and student body. In admission and employment practices, scholarship aid and educational programs, Newark Academy upholds applicable state and federal laws and regulations prohibiting unlawful discrimination.
Voluntary Self Identification The Equal Employment Opportunity Commission (EEOC) requires organizations with 100 or more employees to complete an EEO‑1 report each year. Newark Academy invites you to self‑identify your gender and race/ethnicity below. Disclosure of this data is voluntary and will not affect your opportunity for employment, or terms or conditions of employment.
#J-18808-Ljbffr