Customer Invoicing Specialist
Aston Carter, Columbus, IN, United States
Job Title: Administrator
In this role, you will be responsible for processing dealer paperwork in compliance with customer service level agreements. You will also manage and update work orders using a third‑party vendor system.
Responsibilities
Process and manage invoices for customers.
Utilize SAP to monitor work orders.
Maintain open communication with dealers through timely email responses.
Address dealer inquiries on rentals, invoices, quotes, and difficulties using the IVR system.
Collaborate with the Fleet Services team to resolve processing issues.
Generate and provide routine (daily and monthly) communications using SAP and Excel.
Distribute and maintain PM notifications for dealers.
Respond to client requests.
Load work orders in SAP for the billing department.
Communicate with dealers who are not compliant with contracted agreements.
Essential Skills
1+ year of administrative experience in the most recent role.
Proficiency in invoicing software (SAP, Oracle, etc.) and Microsoft Outlook, Excel, and Word.
Strong knowledge of Excel, including Pivot Tables and Formulas.
Prior invoicing experience.
Familiarity with processing purchase orders.
Additional Skills & Qualifications
Experience in administrative assistance.
Strong organizational and communication skills.
Work Environment The work environment is a manufacturing facility that produces forklifts and industrial lift equipment. The individual will work 8 hours between 7 am and 5 pm, with a 1‑hour lunch break. You will have your own cubical area. The role is hybrid, requiring in‑office presence from Monday to Wednesday, with remote work on Thursday and Friday.
Job Type & Location This is a Contract position based out of COLUMBUS, IN.
Pay And Benefits The pay range for this position is $22.00 – $23.00 /hr.
Benefits Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefitsEmployee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Apr 15, 2026.
Equal Employment Opportunity The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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Responsibilities
Process and manage invoices for customers.
Utilize SAP to monitor work orders.
Maintain open communication with dealers through timely email responses.
Address dealer inquiries on rentals, invoices, quotes, and difficulties using the IVR system.
Collaborate with the Fleet Services team to resolve processing issues.
Generate and provide routine (daily and monthly) communications using SAP and Excel.
Distribute and maintain PM notifications for dealers.
Respond to client requests.
Load work orders in SAP for the billing department.
Communicate with dealers who are not compliant with contracted agreements.
Essential Skills
1+ year of administrative experience in the most recent role.
Proficiency in invoicing software (SAP, Oracle, etc.) and Microsoft Outlook, Excel, and Word.
Strong knowledge of Excel, including Pivot Tables and Formulas.
Prior invoicing experience.
Familiarity with processing purchase orders.
Additional Skills & Qualifications
Experience in administrative assistance.
Strong organizational and communication skills.
Work Environment The work environment is a manufacturing facility that produces forklifts and industrial lift equipment. The individual will work 8 hours between 7 am and 5 pm, with a 1‑hour lunch break. You will have your own cubical area. The role is hybrid, requiring in‑office presence from Monday to Wednesday, with remote work on Thursday and Friday.
Job Type & Location This is a Contract position based out of COLUMBUS, IN.
Pay And Benefits The pay range for this position is $22.00 – $23.00 /hr.
Benefits Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long‑term disability
Health Spending Account (HSA)
Transportation benefitsEmployee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline This position is anticipated to close on Apr 15, 2026.
Equal Employment Opportunity The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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