Executive Personal Assistant
Natural Life, Florida, NY, United States
Executive Personal Assistant
The Executive Assistant to the Founder/CEO plays a critical dual role — providing executive-level administrative support to Natural Life’s Founder while overseeing the seamless day‑to‑day operations of her private residence. This position requires exceptional discretion, organizational acumen, and the ability to anticipate needs before they arise. The ideal candidate thrives in a fast‑paced, dynamic environment, moves fluidly between professional and personal responsibilities, and takes genuine ownership of outcomes. The role is the right hand to the Founder — ensuring she can focus on leading and growing Natural Life.
Duties and Responsibilities Executive & Administrative Support
Manage calendar, correspondence, and scheduling priorities across personal and professional domains
Coordinate with the Natural Life team on travel logistics, event planning, and company‑related scheduling
Track and manage personal bills, insurance renewals, subscriptions, and household financial obligations, ensuring timely payment
Maintain organized records including household documents, warranties, contacts, and key vendor information
Handle personal shopping, errands, prescription pickups, returns, and online order management
Research and present options to support decision‑making on household projects, service providers, and personal matters
Provide project management support for household and personal initiatives, including scoping work, managing timelines, and following up on deliverables
Household Operations Management
Oversee day‑to‑day operations of the private residence, ensuring the property is organized, maintained, and running efficiently
Source, schedule, and supervise vendors including housekeeping, landscaping, repairs, and other service providers; obtain estimates and confirm work completion
Manage household supplies, deliveries, and preventative maintenance schedules
Learn and operate all household technology systems; develop SOPs and troubleshoot issues as they arise
Personal Errand & Household Support
Provide personal errand support and assistance with household pets, including daily care, scheduling of veterinary and grooming appointments, and coordination of pet sitter coverage during travel
Assist with coordination of personal family logistics and appointments, as needed
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
Knowledge, Skills & Abilities
Exercises non‑negotiable discretion around personal, financial, and family matters — handles all sensitive information with the utmost confidentiality and professionalism
Manages multiple concurrent responsibilities across personal and professional domains; anticipates needs and acts proactively without waiting to be directed
Clear, professional communicator in both written and verbal form; able to represent the Founder’s interests with external vendors, service providers, and family members
Tracks open items, manages timelines, and follows through on commitments; comfortable building and maintaining simple systems to organize information
Comfortable shifting priorities and wearing multiple hats across a wide range of tasks; resourceful and solutions‑oriented when unexpected situations arise
Able to build trusted, long‑term working relationships in a close‑proximity, high‑trust role
Proficient with Microsoft Office and general productivity tools; able to learn new household technology systems and develop documentation as needed
Genuinely comfortable with and attentive to the care of household pets
Experience and Qualifications Required
3+ years of experience in a household management, executive assistant, personal assistant, chief of staff, or comparable role
Demonstrated ability to manage personal schedules, household vendors, and financial tracking simultaneously
Valid driver’s license and reliable transportation
Availability for occasional overnights and extended coverage
Preferred
Experience supporting a C‑suite executive or high‑profile principal in a private household or hybrid context
Familiarity with project management tools and household management best practices
Experience coordinating family care and personal logistics
Supervisory Responsibilities No formal direct reports. Responsible for sourcing, vetting, and managing independent contractors and household vendors on an ongoing basis.
Working Conditions Split between a private residence in the Ponte Vedra Beach area and the Natural Life corporate office in Jacksonville Beach, FL. Flexibility required for occasional evenings, overnights, and extended travel coverage. Work involves both sedentary office‑type tasks and active physical duties including walking, errand running, and pet care.
Why You’ll Love It Here!
Creative and inspiring workspace at our Jacksonville Beach office
A dedicated, purpose‑driven team that lives the Natural Life mission
Casual, colorful environment with good vibes and dog‑friendly energy
Competitive pay and a thoughtful benefits package designed to support your health, time off, and well‑being
A generous employee discount on Natural Life products
A chance to grow with a fast‑paced, female‑founded brand with heart!
#J-18808-Ljbffr
Duties and Responsibilities Executive & Administrative Support
Manage calendar, correspondence, and scheduling priorities across personal and professional domains
Coordinate with the Natural Life team on travel logistics, event planning, and company‑related scheduling
Track and manage personal bills, insurance renewals, subscriptions, and household financial obligations, ensuring timely payment
Maintain organized records including household documents, warranties, contacts, and key vendor information
Handle personal shopping, errands, prescription pickups, returns, and online order management
Research and present options to support decision‑making on household projects, service providers, and personal matters
Provide project management support for household and personal initiatives, including scoping work, managing timelines, and following up on deliverables
Household Operations Management
Oversee day‑to‑day operations of the private residence, ensuring the property is organized, maintained, and running efficiently
Source, schedule, and supervise vendors including housekeeping, landscaping, repairs, and other service providers; obtain estimates and confirm work completion
Manage household supplies, deliveries, and preventative maintenance schedules
Learn and operate all household technology systems; develop SOPs and troubleshoot issues as they arise
Personal Errand & Household Support
Provide personal errand support and assistance with household pets, including daily care, scheduling of veterinary and grooming appointments, and coordination of pet sitter coverage during travel
Assist with coordination of personal family logistics and appointments, as needed
The above cited duties and responsibilities describe the general nature and level of work performed by people assigned to the job. They are not intended to be an exhaustive list of all the duties and responsibilities that an incumbent may be expected or asked to perform.
Knowledge, Skills & Abilities
Exercises non‑negotiable discretion around personal, financial, and family matters — handles all sensitive information with the utmost confidentiality and professionalism
Manages multiple concurrent responsibilities across personal and professional domains; anticipates needs and acts proactively without waiting to be directed
Clear, professional communicator in both written and verbal form; able to represent the Founder’s interests with external vendors, service providers, and family members
Tracks open items, manages timelines, and follows through on commitments; comfortable building and maintaining simple systems to organize information
Comfortable shifting priorities and wearing multiple hats across a wide range of tasks; resourceful and solutions‑oriented when unexpected situations arise
Able to build trusted, long‑term working relationships in a close‑proximity, high‑trust role
Proficient with Microsoft Office and general productivity tools; able to learn new household technology systems and develop documentation as needed
Genuinely comfortable with and attentive to the care of household pets
Experience and Qualifications Required
3+ years of experience in a household management, executive assistant, personal assistant, chief of staff, or comparable role
Demonstrated ability to manage personal schedules, household vendors, and financial tracking simultaneously
Valid driver’s license and reliable transportation
Availability for occasional overnights and extended coverage
Preferred
Experience supporting a C‑suite executive or high‑profile principal in a private household or hybrid context
Familiarity with project management tools and household management best practices
Experience coordinating family care and personal logistics
Supervisory Responsibilities No formal direct reports. Responsible for sourcing, vetting, and managing independent contractors and household vendors on an ongoing basis.
Working Conditions Split between a private residence in the Ponte Vedra Beach area and the Natural Life corporate office in Jacksonville Beach, FL. Flexibility required for occasional evenings, overnights, and extended travel coverage. Work involves both sedentary office‑type tasks and active physical duties including walking, errand running, and pet care.
Why You’ll Love It Here!
Creative and inspiring workspace at our Jacksonville Beach office
A dedicated, purpose‑driven team that lives the Natural Life mission
Casual, colorful environment with good vibes and dog‑friendly energy
Competitive pay and a thoughtful benefits package designed to support your health, time off, and well‑being
A generous employee discount on Natural Life products
A chance to grow with a fast‑paced, female‑founded brand with heart!
#J-18808-Ljbffr