Sales & Preconstruction Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES: SALES TEAM SUPPORT:Coordinate project information between Sales and Estimating teams, ensuring preconstruction documentation and insurance requirements are complete and aligned with company standardsProcess incoming project RFQs and ITBs, including all sales-related project requestsMaintain and update sales and preconstruction resource data within ERP (Epicor)Serve as a subject-matter resource to the sales team on industry processes and contract requirements (bonding, insurance, licensing, etc.), providing guidance and interpretation as neededReview contracts to ensure insurance obligations align with company standards and recommend appropriate actions or escalationPrepare bid documents, including contract language, bid bonds, and required authorizationsPrepare and submit prequalification packages for contractors and owners; respond to related inquiriesCommunicate project material updates to the sales teamCollaborate with sales and project leads on follow-up calls and stakeholder coordination regarding scope and specificationReview and evaluate project contracts to assess licensing obligations, identify variances from company standards, and recommend appropriate actions or escalationESTIMATING SUPPORT:Maintain Epicor data and schedules to ensure accuracy and consistencyAssist Estimators with direct bids for owners/CMs, including coordinating bid forms, bonding, and insurance requirementsDevelop, manage, and adjust estimating schedules based on workload, lead times, and bid deadlines, Monitor ongoing project changes, including addenda and document revisions, and communicate materials to Estimators and stakeholdersAdjust estimating schedules, workflows, and priorities in response to project changes, deadlines, and resource availabilityPROJECT TEAM SUPPORT:Independently coordinate project information for insurance and bonding between project team and agencies, ensuring bonding and insurance requirements are complete, compliant, and aligned with company standardsCoordinate with project teams on submitting OCIP on pay applications in a timely mannerOTHER DUTIES AS ASSIGNEDREQUIRED QUALIFICATIONS:Minimum 2 years of experience in commercial construction, preconstruction, or estimating supportMinimum 2 years of experience in sales administration, including knowledge of insurance, bonding, and contract requirementsExperience with construction databases (e.g., BuildingConnected, Planroom)Familiarity with construction lead generation platforms PREFERRED QUALIFICATIONSDegree in Construction Management, Business Administration, or related fieldExperience with Epicor or similar ERP programExperience with OCIP logs (Trade Trapp)State of Minnesota Notary (or ability to get qualified)WHAT WE OFFER:Comprehensive Benefits Package (medical, dental, vision, & prescription options)Paid Time Off (PTO)8 Paid Company Holidays401k & Roth with Competitive Company MatchAdoption AssistanceCompany-Paid Short-Term Disability InsuranceTuition & Professional Development Reimbursement
recblid cf32oc6ucdh36gwoj5w9p3kaynubhm