Senior Sales & Preconstruction Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES: SALES TEAM SUPPORT:Independently coordinate project information between Sales and Estimating teams, ensuring preconstruction documentation and insurance requirements are complete, compliant, and aligned with company standardsManage the intake, evaluation, and prioritization of incoming project RFQs and ITBs, determining readiness and next steps in support of sales objectivesOwn the accuracy and integrity of sales and preconstruction resource data within ERP (Epicor), exercising judgement in data maintenance and updatesServe as a subject-matter resource to the sales team on industry processes and contract requirements (bonding, insurance, licensing, etc.), providing guidance and interpretation as neededReview and evaluate project contracts to assess insurance obligations, identify variances from company standards, and recommend appropriate actions or escalationPrepare and oversee bid documentation, including contract language, bid bonds, and required authorizations, ensuring submissions meet contractual and organizational requirementsLead the preparation and submission of prequalification packages for contractors and owners; independently respond to related inquiries and resolve issues related to prequalification statusCommunicate project leads and material updates to the sales team, synthesizing information to support informed decision-makingPartner with sales and project stakeholders on follow-up calls, addressing issues and coordinating responsesReview and evaluate project contracts to assess licensing obligations, identify variances from company standards, and recommend appropriate actions or escalationESTIMATING SUPPORT:Own the accuracy, consistency, and governance of Epicor estimating data and schedules, ensuring alignment with estimating and preconstruction requirementsPartner with Estimators on direct bids for owners/CMs, independently coordinating bid forms, bonding, and insurance requirements to support timely and compliant submissionsDevelop, manage, and adjust estimating schedules based on workload, lead times, and bid deadlinesMonitor ongoing project changes, including addenda and document revisions, and communicate materials to estimators and stakeholdersAdjust estimating schedules, workflows, and priorities in response to project changes, deadlines, and resource availabilityPROJECT TEAM SUPPORT:Independently coordinate project information for insurance and bonding between project team and agencies, ensuring bonding and insurance requirements are complete, compliant, and aligned with company standardsCoordinate with project teams on submitting OCIP on pay applications in a timely mannerOTHER DUTIES AS ASSIGNEDREQUIRED QUALIFICATIONS:Minimum 5 years of experience in commercial construction, preconstruction, sales operations, or estimating supportMinimum 5 years of experience in sales administration, including knowledge of insurance, bonding, and contract requirementsExperience with construction databases (e.g., BuildingConnected, Planroom)Experience with OCIP logs (Trade Trapp)Familiarity with construction lead generation platformsStrong understanding of construction contract language, including ability to exercise independent judgement on preconstruction risks and compliance matters State of Minnesota Notary (or ability to get qualified)PREFERRED QUALIFICATIONSDegree in Construction Management, Business Administration, or related fieldExperience with Epicor or similar ERP programWHAT WE OFFER:Comprehensive Benefits Package (medical, dental, vision, & prescription options)Paid Time Off (PTO)8 Paid Company Holidays401k & Roth with Competitive Company MatchAdoption AssistanceCompany-Paid Short-Term Disability InsuranceTuition & Professional Development Reimbursement
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