Senior Sales & Preconstruction Coordinator
Sightline Commercial Solutions, Minneapolis, MN, United States
Sr. Sales & Preconstruction Coordinator
The Sr. Sales & Preconstruction Coordinator serves as a key liaison between the Sales and Estimating teams, supporting both groups by independently managing and coordinating preconstruction documentation, information flow, and compliance requirements. This role ensures projects are properly prepared for pursuit by reviewing preconstruction materials, contract requirements, and risk-related obligations. Additionally, this role reviews project contracts and serves as the primary contact for insurance, bonding, and licensing requirements, ensuring alignment with company standards and operational objectives. With an unmatched ability to provide unique and innovative solutions to the most complex challenges, Sightline Commercial Solutions has positioned itself as an industry leader in architectural railing, metal, glazing and portable platforming solutions. We are an organization that is committed to partnering with our customers to make their vision a reality. We work on some of the most prominent and high-profile construction projects taking place today. Project experience includes Target Field, Madison Square Garden, Sofi Stadium, Allianz Field, USBank Stadium, NCAA Final Four, Petco Park and renowned theaters and entertainment facilities around the globe. We are an organization committed to winning through teamwork, collaboration and creativity. Essential Duties And Responsibilities
Sales Team Support: Independently coordinate project information between Sales and Estimating teams, ensuring preconstruction documentation and insurance requirements are complete, compliant, and aligned with company standards Manage the intake, evaluation, and prioritization of incoming project RFQs and ITBs, determining readiness and next steps in support of sales objectives Own the accuracy and integrity of sales and preconstruction resource data within ERP (Epicor), exercising judgement in data maintenance and updates Serve as a subject-matter resource to the sales team on industry processes and contract requirements (bonding, insurance, licensing, etc.), providing guidance and interpretation as needed Review and evaluate project contracts to assess insurance obligations, identify variances from company standards, and recommend appropriate actions or escalation Prepare and oversee bid documentation, including contract language, bid bonds, and required authorizations, ensuring submissions meet contractual and organizational requirements Lead the preparation and submission of prequalification packages for contractors and owners; independently respond to related inquiries and resolve issues related to prequalification status Communicate project leads and material updates to the sales team, synthesizing information to support informed decision-making Partner with sales and project stakeholders on follow-up calls, addressing issues and coordinating responses Review and evaluate project contracts to assess licensing obligations, identify variances from company standards, and recommend appropriate actions or escalation Estimating Support: Own the accuracy, consistency, and governance of Epicor estimating data and schedules, ensuring alignment with estimating and preconstruction requirements Partner with Estimators on direct bids for owners/CMs, independently coordinating bid forms, bonding, and insurance requirements to support timely and compliant submissions Develop, manage, and adjust estimating schedules based on workload, lead times, and bid deadlines Monitor ongoing project changes, including addenda and document revisions, and communicate materials to estimators and stakeholders Adjust estimating schedules, workflows, and priorities in response to project changes, deadlines, and resource availability Project Team Support: Independently coordinate project information for insurance and bonding between project team and agencies, ensuring bonding and insurance requirements are complete, compliant, and aligned with company standards Coordinate with project teams on submitting OCIP on pay applications in a timely manner Other Duties As Assigned Required Qualifications: Minimum 5 years of experience in commercial construction, preconstruction, sales operations, or estimating support Minimum 5 years of experience in sales administration, including knowledge of insurance, bonding, and contract requirements Experience with construction databases (e.g., BuildingConnected, Planroom) Experience with OCIP logs (Trade Trapp) Familiarity with construction lead generation platforms Strong understanding of construction contract language, including ability to exercise independent judgement on preconstruction risks and compliance matters State of Minnesota Notary (or ability to get qualified) Preferred Qualifications: Degree in Construction Management, Business Administration, or related field Experience with Epicor or similar ERP program What We Offer: Comprehensive Benefits Package (medical, dental, vision, & prescription options) Paid Time Off (PTO) 8 Paid Company Holidays 401k & Roth with Competitive Company Match Adoption Assistance Company-Paid Short-Term Disability Insurance Tuition & Professional Development Reimbursement $75,000 - $90,000 per year
The Sr. Sales & Preconstruction Coordinator serves as a key liaison between the Sales and Estimating teams, supporting both groups by independently managing and coordinating preconstruction documentation, information flow, and compliance requirements. This role ensures projects are properly prepared for pursuit by reviewing preconstruction materials, contract requirements, and risk-related obligations. Additionally, this role reviews project contracts and serves as the primary contact for insurance, bonding, and licensing requirements, ensuring alignment with company standards and operational objectives. With an unmatched ability to provide unique and innovative solutions to the most complex challenges, Sightline Commercial Solutions has positioned itself as an industry leader in architectural railing, metal, glazing and portable platforming solutions. We are an organization that is committed to partnering with our customers to make their vision a reality. We work on some of the most prominent and high-profile construction projects taking place today. Project experience includes Target Field, Madison Square Garden, Sofi Stadium, Allianz Field, USBank Stadium, NCAA Final Four, Petco Park and renowned theaters and entertainment facilities around the globe. We are an organization committed to winning through teamwork, collaboration and creativity. Essential Duties And Responsibilities
Sales Team Support: Independently coordinate project information between Sales and Estimating teams, ensuring preconstruction documentation and insurance requirements are complete, compliant, and aligned with company standards Manage the intake, evaluation, and prioritization of incoming project RFQs and ITBs, determining readiness and next steps in support of sales objectives Own the accuracy and integrity of sales and preconstruction resource data within ERP (Epicor), exercising judgement in data maintenance and updates Serve as a subject-matter resource to the sales team on industry processes and contract requirements (bonding, insurance, licensing, etc.), providing guidance and interpretation as needed Review and evaluate project contracts to assess insurance obligations, identify variances from company standards, and recommend appropriate actions or escalation Prepare and oversee bid documentation, including contract language, bid bonds, and required authorizations, ensuring submissions meet contractual and organizational requirements Lead the preparation and submission of prequalification packages for contractors and owners; independently respond to related inquiries and resolve issues related to prequalification status Communicate project leads and material updates to the sales team, synthesizing information to support informed decision-making Partner with sales and project stakeholders on follow-up calls, addressing issues and coordinating responses Review and evaluate project contracts to assess licensing obligations, identify variances from company standards, and recommend appropriate actions or escalation Estimating Support: Own the accuracy, consistency, and governance of Epicor estimating data and schedules, ensuring alignment with estimating and preconstruction requirements Partner with Estimators on direct bids for owners/CMs, independently coordinating bid forms, bonding, and insurance requirements to support timely and compliant submissions Develop, manage, and adjust estimating schedules based on workload, lead times, and bid deadlines Monitor ongoing project changes, including addenda and document revisions, and communicate materials to estimators and stakeholders Adjust estimating schedules, workflows, and priorities in response to project changes, deadlines, and resource availability Project Team Support: Independently coordinate project information for insurance and bonding between project team and agencies, ensuring bonding and insurance requirements are complete, compliant, and aligned with company standards Coordinate with project teams on submitting OCIP on pay applications in a timely manner Other Duties As Assigned Required Qualifications: Minimum 5 years of experience in commercial construction, preconstruction, sales operations, or estimating support Minimum 5 years of experience in sales administration, including knowledge of insurance, bonding, and contract requirements Experience with construction databases (e.g., BuildingConnected, Planroom) Experience with OCIP logs (Trade Trapp) Familiarity with construction lead generation platforms Strong understanding of construction contract language, including ability to exercise independent judgement on preconstruction risks and compliance matters State of Minnesota Notary (or ability to get qualified) Preferred Qualifications: Degree in Construction Management, Business Administration, or related field Experience with Epicor or similar ERP program What We Offer: Comprehensive Benefits Package (medical, dental, vision, & prescription options) Paid Time Off (PTO) 8 Paid Company Holidays 401k & Roth with Competitive Company Match Adoption Assistance Company-Paid Short-Term Disability Insurance Tuition & Professional Development Reimbursement $75,000 - $90,000 per year