Proposal Coordinator
Kirkland & Ellis, Chicago, IL, United States
About
At Kirkland & Ellis, we set the standard for legal excellence and build a culture of teamwork, ingenuity and continuous growth. Our 7,000+ professionals, including 4,000+ attorneys, work across 23 offices worldwide to drive global business, investment and innovation.
What You’ll Do As a Proposal Coordinator within the Marketing & Business Development team, you’ll support responses to Requests for Proposals (RFPs) by collaborating with attorneys and business development professionals to craft tailored, polished submissions across various practice areas.
Proposal Development & Coordination – Assist with preparation and production of client proposal responses, ensuring clear, accurate submissions aligned with firm standards.
Content Drafting & Editing – Draft, edit, and refine proposal content using internal resources to craft compelling responses.
Cross‑Team Collaboration – Work closely with partners, associates, knowledge managers and business development colleagues to gather insights and tailor materials.
Project Management – Coordinate proposal timelines, track deliverables and keep stakeholders organized to meet deadlines.
Multi‑Platform Document Preparation – Create and format proposals using Microsoft Word, PowerPoint, Excel and client submission portals.
Data Tracking & Reporting – Maintain proposal tracking and reporting using Microsoft Excel, SharePoint and Salesforce.
Fee & Financial Coordination – Support fee estimate reporting and collaborate with finance on billing rates and fee inquiries.
Database & Resource Management – Maintain proposal tracking systems and databases supporting business development initiatives.
What You’ll Bring
Bachelor’s degree required; degrees in communications, English, journalism, marketing, business, history or a legal‑related field, with at least 3 years of experience in a law firm or professional services environment preferred.
Communication & Writing Skills – Exceptional written and verbal communication, strong editing, AP style familiarity.
Organization & Project Management – Proven ability to manage multiple priorities, coordinate stakeholders and deliver high‑quality work in a fast‑paced environment.
Collaboration & Client Service – Strong interpersonal skills and ability to build relationships with attorneys, clients and colleagues at all levels.
Analytical Thinking – Ability to synthesize complex legal, financial and business information into clear, persuasive narratives.
Technology & Research Tools – Proficiency with Microsoft Office, Salesforce and market intelligence platforms such as Deal Point Data, Mergermarket, Bloomberg, LSEG Workspace or S&P Capital IQ.
Adaptability & Initiative – Ability to navigate ambiguity, take initiative and move projects forward with sound judgment and attention to detail.
Professionalism & Discretion – Strong judgment and ability to handle confidential or sensitive information responsibly.
Flexibility – Willingness to work overtime as needed, including occasional evenings, weekends or holidays.
Compensation Chicago: $72,000 - $81,000. The firm offers a comprehensive benefits package including healthcare, paid time off, retirement and tailored learning opportunities.
Equal Employment Opportunity All employment decisions are made without regard to race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or any other basis prohibited by applicable law.
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What You’ll Do As a Proposal Coordinator within the Marketing & Business Development team, you’ll support responses to Requests for Proposals (RFPs) by collaborating with attorneys and business development professionals to craft tailored, polished submissions across various practice areas.
Proposal Development & Coordination – Assist with preparation and production of client proposal responses, ensuring clear, accurate submissions aligned with firm standards.
Content Drafting & Editing – Draft, edit, and refine proposal content using internal resources to craft compelling responses.
Cross‑Team Collaboration – Work closely with partners, associates, knowledge managers and business development colleagues to gather insights and tailor materials.
Project Management – Coordinate proposal timelines, track deliverables and keep stakeholders organized to meet deadlines.
Multi‑Platform Document Preparation – Create and format proposals using Microsoft Word, PowerPoint, Excel and client submission portals.
Data Tracking & Reporting – Maintain proposal tracking and reporting using Microsoft Excel, SharePoint and Salesforce.
Fee & Financial Coordination – Support fee estimate reporting and collaborate with finance on billing rates and fee inquiries.
Database & Resource Management – Maintain proposal tracking systems and databases supporting business development initiatives.
What You’ll Bring
Bachelor’s degree required; degrees in communications, English, journalism, marketing, business, history or a legal‑related field, with at least 3 years of experience in a law firm or professional services environment preferred.
Communication & Writing Skills – Exceptional written and verbal communication, strong editing, AP style familiarity.
Organization & Project Management – Proven ability to manage multiple priorities, coordinate stakeholders and deliver high‑quality work in a fast‑paced environment.
Collaboration & Client Service – Strong interpersonal skills and ability to build relationships with attorneys, clients and colleagues at all levels.
Analytical Thinking – Ability to synthesize complex legal, financial and business information into clear, persuasive narratives.
Technology & Research Tools – Proficiency with Microsoft Office, Salesforce and market intelligence platforms such as Deal Point Data, Mergermarket, Bloomberg, LSEG Workspace or S&P Capital IQ.
Adaptability & Initiative – Ability to navigate ambiguity, take initiative and move projects forward with sound judgment and attention to detail.
Professionalism & Discretion – Strong judgment and ability to handle confidential or sensitive information responsibly.
Flexibility – Willingness to work overtime as needed, including occasional evenings, weekends or holidays.
Compensation Chicago: $72,000 - $81,000. The firm offers a comprehensive benefits package including healthcare, paid time off, retirement and tailored learning opportunities.
Equal Employment Opportunity All employment decisions are made without regard to race, color, creed, religion, sex, pregnancy or childbirth, personal appearance, family responsibilities, sexual orientation or preference, gender identity, political affiliation, source of income, place of residence, national or ethnic origin, ancestry, age, marital status, military veteran status, unfavorable discharge from military service, physical or mental disability, or any other basis prohibited by applicable law.
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