Event Producer (3-month Contract)
AdHoc Projects, Chicago, IL, United States
AdHoc is an experiential and creative agency based in Brooklyn, New York. We made our name throwing shows around the country for over a decade, turning up-and-coming artists into established icons. Our work in platforming emerging music & online culture through dynamic events & editorial has created community like no other agency. Now we’re using our platform to forge unfound connection and craft unparalleled creative for brands.
AdHoc is seeking a bilingual, Chicago-based Event Producer to lead on-the-ground production for one (1) World Cup watch party event. This role will oversee venue coordination or potential outdoor park permitting coordination, vendor management, production logistics, and onsite execution, ensuring seamless delivery from pre-production through post-event wrap.
Contract Start Date: May 18, 2026
Contract End Date: July 31, 2026
Event Date: July 19, 2026
Estimated Hours: ~10–15 hours per week on average across 1.5 months, with flexibility for increased hours during peak production weeks and event execution.
Fee: $6,000 Flat Fee
Key Responsibilities
Attend Client-facing production calls and internal production check-ins
Lead venue research, outreach, and booking process
Present curated venue options with pricing
Negotiate and finalize venue contracts
Confirm all insurance requirements, permits, and licenses
Assist with managing production timelines and checklists
Coordinate event branding and local artwork (digital + signage)
Source and confirm all local vendors, including A/V rentals, Security, Activation/vendor partners (e.g. captured services), Printing and fabrication, etc.
Oversee talent logistics, including DJ booking coordination, Talent advances (ADV creation and distribution)
Hire and coordinate content direction with content team
Production Management
Lead advance process with venue and all vendors
Run venue production meeting and align on run-of-show, logistics, and load-in/out
Develop and finalize security plans (in collaboration with agency and venue), staffing plans, and production documents (run of show, contact sheets, load-in schedules).
Coordinate printing and fabrication timelines.
Order and track production supplies.
Event Execution
Oversee on-site production and load-in
Manage event staff and vendors onsite
Ensure proper coverage onsite by content team
Ensure all elements are executed to plan, including A/V, Talent performance, Activation execution, Guest experience + flow, Troubleshoot in real-time and maintain show quality
Post-Event & Wrap
Collect and submit final venue costs and vendor invoices
Track and manage event inventory and staff payments.
Assist with reconciling event budgets.
Ensure content is delivered to client.
Requirements
Must be based in Chicago and available for in-person venue visits and on-site execution.
Must be English and Spanish-speaking.
5+ years experience producing live events, brand activations, and large-scale social events.
Strong network of Chicago venues and vendors.
Familiarity with outdoor / park public event permitting is a plus.
Familiarity with security and safety planning for large public events is a plus.
Proven ability to manage multiple stakeholders and timelines.
Detail-oriented with strong organizational and communication skills.
Comfortable working both independently and within a larger production team.
Understands guest flow, crowd management, and experiential design.
Calm under pressure and solutions-oriented. Strong on-site leadership presence.
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AdHoc is seeking a bilingual, Chicago-based Event Producer to lead on-the-ground production for one (1) World Cup watch party event. This role will oversee venue coordination or potential outdoor park permitting coordination, vendor management, production logistics, and onsite execution, ensuring seamless delivery from pre-production through post-event wrap.
Contract Start Date: May 18, 2026
Contract End Date: July 31, 2026
Event Date: July 19, 2026
Estimated Hours: ~10–15 hours per week on average across 1.5 months, with flexibility for increased hours during peak production weeks and event execution.
Fee: $6,000 Flat Fee
Key Responsibilities
Attend Client-facing production calls and internal production check-ins
Lead venue research, outreach, and booking process
Present curated venue options with pricing
Negotiate and finalize venue contracts
Confirm all insurance requirements, permits, and licenses
Assist with managing production timelines and checklists
Coordinate event branding and local artwork (digital + signage)
Source and confirm all local vendors, including A/V rentals, Security, Activation/vendor partners (e.g. captured services), Printing and fabrication, etc.
Oversee talent logistics, including DJ booking coordination, Talent advances (ADV creation and distribution)
Hire and coordinate content direction with content team
Production Management
Lead advance process with venue and all vendors
Run venue production meeting and align on run-of-show, logistics, and load-in/out
Develop and finalize security plans (in collaboration with agency and venue), staffing plans, and production documents (run of show, contact sheets, load-in schedules).
Coordinate printing and fabrication timelines.
Order and track production supplies.
Event Execution
Oversee on-site production and load-in
Manage event staff and vendors onsite
Ensure proper coverage onsite by content team
Ensure all elements are executed to plan, including A/V, Talent performance, Activation execution, Guest experience + flow, Troubleshoot in real-time and maintain show quality
Post-Event & Wrap
Collect and submit final venue costs and vendor invoices
Track and manage event inventory and staff payments.
Assist with reconciling event budgets.
Ensure content is delivered to client.
Requirements
Must be based in Chicago and available for in-person venue visits and on-site execution.
Must be English and Spanish-speaking.
5+ years experience producing live events, brand activations, and large-scale social events.
Strong network of Chicago venues and vendors.
Familiarity with outdoor / park public event permitting is a plus.
Familiarity with security and safety planning for large public events is a plus.
Proven ability to manage multiple stakeholders and timelines.
Detail-oriented with strong organizational and communication skills.
Comfortable working both independently and within a larger production team.
Understands guest flow, crowd management, and experiential design.
Calm under pressure and solutions-oriented. Strong on-site leadership presence.
#J-18808-Ljbffr