Leasing Administrator
Roessel Joy, Boston, MA, United States
We are working with a prominent Boston-based Real Estate Investment Trust (REIT), who is seeking a highly detailed Lease Administrator to manage portfolio-wide lease activities and financial records. This role serves as a bridge between Asset Management, Legal, and Accounting, ensuring the integrity of data for a large-scale commercial portfolio. If you are a motivated professional with a talent for lease analysis and database management, this is an opportunity to join a sophisticated, fast-paced operations team.
What You’ll Do
Maintain and update all lease activities within the MRI database, ensuring square footage, critical dates, and leasing assumptions are 100% accurate. Generate FASB-13 straight-line reports, calculate CPI rent adjustments, and oversee the billing for Year-End CAM reconciliations and tenant move-outs. Prepare Lease Approval Summaries (LAS) and comprehensive Lease Abstracts; manage the flow of documentation through shared systems and third-party abstracting software. Collaborate with Regional Managers to interpret complex lease terms, track Letters of Credit (LOC), and coordinate with insurance brokers to maintain tenant compliance. Generate monthly leasing activity reports, NNN analysis for ESG submissions, and ad hoc reports for executive leadership. What You Need to Succeed
At least 5 years of experience in commercial real estate, specifically within lease administration or property accounting. Advanced knowledge of MRI (or similar lease administration software) is strongly preferred. Must be proficient in MS Excel and Adobe Acrobat. A strong ability to read and interpret complex commercial lease language and translate it into accurate financial data. Excellent written and verbal skills for drafting routine reports and corresponding with internal legal and credit teams. A team-player attitude with the ability to work independently, prioritize high-volume requests, and maintain extreme attention to detail.
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Maintain and update all lease activities within the MRI database, ensuring square footage, critical dates, and leasing assumptions are 100% accurate. Generate FASB-13 straight-line reports, calculate CPI rent adjustments, and oversee the billing for Year-End CAM reconciliations and tenant move-outs. Prepare Lease Approval Summaries (LAS) and comprehensive Lease Abstracts; manage the flow of documentation through shared systems and third-party abstracting software. Collaborate with Regional Managers to interpret complex lease terms, track Letters of Credit (LOC), and coordinate with insurance brokers to maintain tenant compliance. Generate monthly leasing activity reports, NNN analysis for ESG submissions, and ad hoc reports for executive leadership. What You Need to Succeed
At least 5 years of experience in commercial real estate, specifically within lease administration or property accounting. Advanced knowledge of MRI (or similar lease administration software) is strongly preferred. Must be proficient in MS Excel and Adobe Acrobat. A strong ability to read and interpret complex commercial lease language and translate it into accurate financial data. Excellent written and verbal skills for drafting routine reports and corresponding with internal legal and credit teams. A team-player attitude with the ability to work independently, prioritize high-volume requests, and maintain extreme attention to detail.
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