Sr. Proposal Specialist
SHI International Corp., Granite Heights, WI, United States
Job Summary
The Senior Proposal Specialist manages the proposal development process from pre‑solicitation to final submission, ensuring compliance with SLAs and deadlines. This role involves collaborating with sales, marketing, product, and finance teams to develop tailored bid responses, coordinating input from diverse stakeholders, and maintaining clear communication throughout the proposal process. The ideal candidate will support management in creating collateral materials, contribute to continuous improvement initiatives, and refine strategies to enhance proposal quality and customer satisfaction.
Role Description
Participate in the entire proposal development process, from pre‑solicitation to final submission.
Manage bid load while ensuring compliance with Service Level Agreements (SLAs) and meeting all deadlines.
Collaborate with SHI Salesforce, the Proposal team, and internal departments to request and develop bid responses.
Coordinate and edit proposal input from diverse stakeholders, including sales, marketing, product teams, and finance.
Prepare and distribute proposal responses to customers and relevant SHI departments within specified timeframes.
Support management in creating collateral materials for proposals.
Ensure proposals are tailored to meet specific customer requirements and expectations.
Maintain clear and consistent communication with all parties involved in the proposal process.
Assist in refining proposal strategies and improving response quality.
Contribute to continuous improvement initiatives within the proposal development process.
Behaviors and Competencies
Adaptability: Can adjust to changes in the work environment, manage multiple tasks, and effectively handle uncertainty.
Detail‑Oriented: Can identify errors or inconsistencies in work and make necessary corrections.
Interpersonal Skills: Can communicate effectively, build relationships, and resolve conflicts with others in moderate situations.
Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities.
Time Management: Can generally use time effectively and is working towards improving task prioritization and deadline management.
Prioritization: Can identify critical tasks, arrange them based on importance, and execute without explicit instructions.
Multi‑Tasking: Can identify opportunities for task optimization, propose solutions, and manage multiple tasks without explicit instructions.
Teamwork: Can work effectively in a team, contributing ideas and effort, and respecting the contributions of others.
Planning: Can identify opportunities for improvement, propose plans, and organize resources without explicit instructions.
Reliability: Can identify potential obstacles, propose solutions, and take action to ensure timely completion of tasks without explicit instructions.
Skill Level Requirements
Experience in utilizing Microsoft SharePoint for document management, collaboration, and workflow automation to enhance team productivity and information sharing - Basic
The ability to effectively utilize applications like Word, Excel, PowerPoint, and Adobe to enhance productivity and perform various tasks efficiently - Basic
Ability to effectively manage and develop proposals using various tools and methodologies to respond to Requests for Proposals (RFPs) - Basic
Understanding of Information Technology products and solutions to effectively evaluate, implement, and support technological initiatives within an organization - Basic
Ability to create clear, compelling, and well‑structured written content for various purposes and audiences - Basic
Ability to oversee and direct projects to completion, ensuring goals are met, resources are utilized efficiently, and stakeholders are satisfied - Basic
Other Requirements
Completed Bachelor’s Degree or relevant work experience required
Completed Bachelor’s Degree in English, Communication, or a related field preferred
3+ years of experience with proposals
The estimated annual pay range for this position is $65,000 - $115,000 which includes a base salary. The compensation for this position is dependent on job‑related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity – M/F/Disability/Protected Veteran Status
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Role Description
Participate in the entire proposal development process, from pre‑solicitation to final submission.
Manage bid load while ensuring compliance with Service Level Agreements (SLAs) and meeting all deadlines.
Collaborate with SHI Salesforce, the Proposal team, and internal departments to request and develop bid responses.
Coordinate and edit proposal input from diverse stakeholders, including sales, marketing, product teams, and finance.
Prepare and distribute proposal responses to customers and relevant SHI departments within specified timeframes.
Support management in creating collateral materials for proposals.
Ensure proposals are tailored to meet specific customer requirements and expectations.
Maintain clear and consistent communication with all parties involved in the proposal process.
Assist in refining proposal strategies and improving response quality.
Contribute to continuous improvement initiatives within the proposal development process.
Behaviors and Competencies
Adaptability: Can adjust to changes in the work environment, manage multiple tasks, and effectively handle uncertainty.
Detail‑Oriented: Can identify errors or inconsistencies in work and make necessary corrections.
Interpersonal Skills: Can communicate effectively, build relationships, and resolve conflicts with others in moderate situations.
Organization: Can prioritize daily tasks, manage personal workflow, and utilize basic tools to keep track of responsibilities.
Time Management: Can generally use time effectively and is working towards improving task prioritization and deadline management.
Prioritization: Can identify critical tasks, arrange them based on importance, and execute without explicit instructions.
Multi‑Tasking: Can identify opportunities for task optimization, propose solutions, and manage multiple tasks without explicit instructions.
Teamwork: Can work effectively in a team, contributing ideas and effort, and respecting the contributions of others.
Planning: Can identify opportunities for improvement, propose plans, and organize resources without explicit instructions.
Reliability: Can identify potential obstacles, propose solutions, and take action to ensure timely completion of tasks without explicit instructions.
Skill Level Requirements
Experience in utilizing Microsoft SharePoint for document management, collaboration, and workflow automation to enhance team productivity and information sharing - Basic
The ability to effectively utilize applications like Word, Excel, PowerPoint, and Adobe to enhance productivity and perform various tasks efficiently - Basic
Ability to effectively manage and develop proposals using various tools and methodologies to respond to Requests for Proposals (RFPs) - Basic
Understanding of Information Technology products and solutions to effectively evaluate, implement, and support technological initiatives within an organization - Basic
Ability to create clear, compelling, and well‑structured written content for various purposes and audiences - Basic
Ability to oversee and direct projects to completion, ensuring goals are met, resources are utilized efficiently, and stakeholders are satisfied - Basic
Other Requirements
Completed Bachelor’s Degree or relevant work experience required
Completed Bachelor’s Degree in English, Communication, or a related field preferred
3+ years of experience with proposals
The estimated annual pay range for this position is $65,000 - $115,000 which includes a base salary. The compensation for this position is dependent on job‑related knowledge, skills, experience, and market location and, therefore, will vary from individual to individual. Benefits may include, but are not limited to, medical, vision, dental, 401K, and flexible spending.
Equal Employment Opportunity – M/F/Disability/Protected Veteran Status
#J-18808-Ljbffr