Associate, Grant Management/Grant Compliance Specialist
BDO USA, San Juan, San Juan, United States
Job Description
The Grant Compliance Specialist supports post-disaster recovery and mitigation programs by researching federal requirements and translating guidance into compliant policies, procedures, and program documentation. Responsibilities include policy analysis, development of program guidelines and standard operating procedures, and support for monitoring, audit readiness, and regulatory reporting related to HUD-funded programs such as CDBG-DR and CDBG-MIT. The role collaborates onsite with senior staff and subject‑matter experts to assess regulatory impacts, strengthen compliance controls, and improve program performance. The position requires strong writing, document management, and presentation skills, with consistent attention to detail, version control, and deadlines.
Job Duties
Research complex program and policy topics and draft briefing documents, policy analyses, and program guidance with appropriate citations.
Analyze legislation, executive orders, Federal Register notices, and agency directives and recommend implementation actions and policy updates.
Provide guidance on CDBG-DR and CDBG-MIT eligibility, National Objectives, and program implementation best practices.
Develop and update action plans, action plan amendments, program guidelines, standard operating procedures, and written policies to meet federal and state requirements.
Assist with compliance review tools and monitoring approaches to evaluate contractor, recipient, and sub-recipient performance against binding agreements.
Support HUD and OIG regulatory reporting, audit responses, and query management activities.
Prepare for monitoring and audit visits by developing project plans and coordinating internal pre-visit reviews and documentation readiness.
Review service provider files, contracts, amendments, and memorandum of understanding templates for regulatory compliance and propose edits.
Create and deliver high-level presentations and written deliverables for senior leaders using advanced Microsoft Word and PowerPoint capabilities.
Track edits, manage version control, and maintain status reporting for policy and compliance deliverables and team goals.
Monitor projects and contracts for compliance with federal, state, and program requirements and document findings and remediation steps.
Manage assigned tasks within project plans using Smartsheet and maintain schedule and deliverable accountability.
Communicate applicable federal regulations to internal stakeholders and align documentation to required standards.
Other duties as required.
Qualifications
Bachelor’s degree from an accredited university, required.
One (1) year of experience in public administration, government, policy, or compliance, required.
Experience supporting housing, community development, mitigation, or natural disaster recovery programs, preferred.
Experience supporting federally funded programs and compliance activities (CDBG, CDBG-DR, CDBG-MIT, cross-cutting federal requirements), preferred.
Experience supporting audit readiness, monitoring preparation, or regulatory reporting, preferred.
FEMA Emergency Management Institute coursework (ICS, NIMS, or disaster recovery topics), preferred.
Project management credential (CAPM or PMP), preferred.
Proficiency in Microsoft Office, required.
Knowledge of Smartsheet, preferred.
Spanish language proficiency, required.
Demonstrate strong policy research, writing, and technical documentation skills.
Apply strong analytical, problem-solving, and decision-making skills to interpret regulatory requirements.
Communicate clearly in formal written deliverables and executive-level presentations.
Collaborate effectively in fast-paced, deadline-driven environments.
Maintain high attention to detail for document control, versioning, and compliance evidence.
Support travel requirements of 10%–25%.
Equal Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. BDO USA, P.A. is an EO employer M/F/Veteran/Disability.
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Job Duties
Research complex program and policy topics and draft briefing documents, policy analyses, and program guidance with appropriate citations.
Analyze legislation, executive orders, Federal Register notices, and agency directives and recommend implementation actions and policy updates.
Provide guidance on CDBG-DR and CDBG-MIT eligibility, National Objectives, and program implementation best practices.
Develop and update action plans, action plan amendments, program guidelines, standard operating procedures, and written policies to meet federal and state requirements.
Assist with compliance review tools and monitoring approaches to evaluate contractor, recipient, and sub-recipient performance against binding agreements.
Support HUD and OIG regulatory reporting, audit responses, and query management activities.
Prepare for monitoring and audit visits by developing project plans and coordinating internal pre-visit reviews and documentation readiness.
Review service provider files, contracts, amendments, and memorandum of understanding templates for regulatory compliance and propose edits.
Create and deliver high-level presentations and written deliverables for senior leaders using advanced Microsoft Word and PowerPoint capabilities.
Track edits, manage version control, and maintain status reporting for policy and compliance deliverables and team goals.
Monitor projects and contracts for compliance with federal, state, and program requirements and document findings and remediation steps.
Manage assigned tasks within project plans using Smartsheet and maintain schedule and deliverable accountability.
Communicate applicable federal regulations to internal stakeholders and align documentation to required standards.
Other duties as required.
Qualifications
Bachelor’s degree from an accredited university, required.
One (1) year of experience in public administration, government, policy, or compliance, required.
Experience supporting housing, community development, mitigation, or natural disaster recovery programs, preferred.
Experience supporting federally funded programs and compliance activities (CDBG, CDBG-DR, CDBG-MIT, cross-cutting federal requirements), preferred.
Experience supporting audit readiness, monitoring preparation, or regulatory reporting, preferred.
FEMA Emergency Management Institute coursework (ICS, NIMS, or disaster recovery topics), preferred.
Project management credential (CAPM or PMP), preferred.
Proficiency in Microsoft Office, required.
Knowledge of Smartsheet, preferred.
Spanish language proficiency, required.
Demonstrate strong policy research, writing, and technical documentation skills.
Apply strong analytical, problem-solving, and decision-making skills to interpret regulatory requirements.
Communicate clearly in formal written deliverables and executive-level presentations.
Collaborate effectively in fast-paced, deadline-driven environments.
Maintain high attention to detail for document control, versioning, and compliance evidence.
Support travel requirements of 10%–25%.
Equal Opportunity Statement All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. BDO USA, P.A. is an EO employer M/F/Veteran/Disability.
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