Reconciliation Specialist (Hybrid-Oak Brook, IL)
Inspira Financial, Oak Brook, IL, United States
Job Summary & Responsibilities
The Reconciliation Specialist plays a critical role in safeguarding the financial integrity of Inspira Financial by ensuring accurate and timely reconciliation of bank and trust accounting system transactions. Reporting to the Manager of Central Control within the R&W Operations Financial Reporting & Controls Department, this position directly supports the company’s ability to manage risk, prevent fraud, and maintain client trust.
This role is central to the daily operations of the department, which serves as a Financial Control hub for the organization. The Specialist also serves as a key point of contact for internal teams, ensuring inquiries are addressed with precision and professionalism.
Obtain the balance and activity for the various banks daily
Obtain the appropriate reports from the trust accounting system for reconciling daily
Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
Contact internal clients as necessary to obtain required documentation for reconciling
Maintain all reconciling documentation in a secure location for retention.
Obtain the positive pay file from the check printing solution daily
Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
Obtain cleared check copies as requested
Ensure that all processing consistently meets established service levels, policies, and procedures and complete with a high degree of accuracy
Record important notes within the client account portal
Record supporting documentation in the client account file
Manage and distribute departmental incoming mail as received
Manage department email boxes, including e-fax
Manage client inquiries within the Customer Relationship Management Services software
Respond to incoming and outgoing communications, including emails, phones, and faxes
Effectively communicate and utilize sound judgement to elevate issues that may require manager intervention
Assist in the development and revision of policies and procedures with emphasis on internal controls
Other duties as assigned
Typical schedule for this position is Monday to Friday, 8 a.m. CT to 5 p.m. CT; overtime as needed, including occasional weekends.
Preferred Qualifications
1-3 years of experience in Accounting, Banking, Finance or related field
Bachelor's Degree Business, Finance, Accounting, or equivalent preferred
Skills & Abilities
Minimum 1 year of experience in financial reconciliation, bookkeeping, and fact-checking.
Deep understanding of financial controls and reconciliation processes.
Preferred experience with trust accounting systems, IRAs, and alternative assets.
Experience with accounting software such as QuickBooks and Oracle.
Familiarity with internal control frameworks.
Strong attention to detail with proven analytical and problem-solving capabilities.
Demonstrated ability to meet strict departmental service levels while balancing complex reconciliation and ancillary tasks.
Proficient in Microsoft Excel (including advanced formulas), Word (including mail merge), and Outlook.
Ability to type, enter data, and perform tasks quickly and accurately.
Effective communicator with strong verbal and written communication skills.
Capable of managing incoming/outgoing communications and client inquiries professionally.
Self-motivated and proactive with the ability to work independently in a fast-paced environment.
Committed to delivering high‑quality service and maintaining accuracy under pressure.
Familiarity with IRA/IRS rules and regulations preferred
Other Requirements
Infrequent travel
Must have access to personal transportation as needed
Prolonged periods of sitting at a desk and working on a computer
Pay Range $21.00/hr – $25.00/hr
Compensation & Benefits
The compensation for this position will vary depending on factors such as your location, skills and experience. The compensation package may also include incentive and bonus opportunities.
Inspira provides industry‑leading benefits including healthcare, 401K savings plan, company holidays, paid time off, parental leave and an employee assistance program.
Location and Remote Work
Roles can be based in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Employees located within a 90‑minute radius of Oak Brook, IL, must attend in‑office 4 days per month, 10 am–2 pm, one of which must be Monday or Friday. This requirement does not apply to support specialist positions.
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The Reconciliation Specialist plays a critical role in safeguarding the financial integrity of Inspira Financial by ensuring accurate and timely reconciliation of bank and trust accounting system transactions. Reporting to the Manager of Central Control within the R&W Operations Financial Reporting & Controls Department, this position directly supports the company’s ability to manage risk, prevent fraud, and maintain client trust.
This role is central to the daily operations of the department, which serves as a Financial Control hub for the organization. The Specialist also serves as a key point of contact for internal teams, ensuring inquiries are addressed with precision and professionalism.
Obtain the balance and activity for the various banks daily
Obtain the appropriate reports from the trust accounting system for reconciling daily
Analyze and reconcile the various bank account balances and activity to the trust accounting system balances and activity daily
Contact internal clients as necessary to obtain required documentation for reconciling
Maintain all reconciling documentation in a secure location for retention.
Obtain the positive pay file from the check printing solution daily
Notify each department of current reconciling items assigned to them for review and adjustment to ensure timely correction
Maintain and follow-up with clients as needed on any outstanding checks awaiting negotiation
Obtain cleared check copies as requested
Ensure that all processing consistently meets established service levels, policies, and procedures and complete with a high degree of accuracy
Record important notes within the client account portal
Record supporting documentation in the client account file
Manage and distribute departmental incoming mail as received
Manage department email boxes, including e-fax
Manage client inquiries within the Customer Relationship Management Services software
Respond to incoming and outgoing communications, including emails, phones, and faxes
Effectively communicate and utilize sound judgement to elevate issues that may require manager intervention
Assist in the development and revision of policies and procedures with emphasis on internal controls
Other duties as assigned
Typical schedule for this position is Monday to Friday, 8 a.m. CT to 5 p.m. CT; overtime as needed, including occasional weekends.
Preferred Qualifications
1-3 years of experience in Accounting, Banking, Finance or related field
Bachelor's Degree Business, Finance, Accounting, or equivalent preferred
Skills & Abilities
Minimum 1 year of experience in financial reconciliation, bookkeeping, and fact-checking.
Deep understanding of financial controls and reconciliation processes.
Preferred experience with trust accounting systems, IRAs, and alternative assets.
Experience with accounting software such as QuickBooks and Oracle.
Familiarity with internal control frameworks.
Strong attention to detail with proven analytical and problem-solving capabilities.
Demonstrated ability to meet strict departmental service levels while balancing complex reconciliation and ancillary tasks.
Proficient in Microsoft Excel (including advanced formulas), Word (including mail merge), and Outlook.
Ability to type, enter data, and perform tasks quickly and accurately.
Effective communicator with strong verbal and written communication skills.
Capable of managing incoming/outgoing communications and client inquiries professionally.
Self-motivated and proactive with the ability to work independently in a fast-paced environment.
Committed to delivering high‑quality service and maintaining accuracy under pressure.
Familiarity with IRA/IRS rules and regulations preferred
Other Requirements
Infrequent travel
Must have access to personal transportation as needed
Prolonged periods of sitting at a desk and working on a computer
Pay Range $21.00/hr – $25.00/hr
Compensation & Benefits
The compensation for this position will vary depending on factors such as your location, skills and experience. The compensation package may also include incentive and bonus opportunities.
Inspira provides industry‑leading benefits including healthcare, 401K savings plan, company holidays, paid time off, parental leave and an employee assistance program.
Location and Remote Work
Roles can be based in any of the following states: AL, AZ, FL, GA, IA, IL, IN, MI, MN, MO, NC, NE, PA, SC, TN, TX, UT, VA and WV. Employees located within a 90‑minute radius of Oak Brook, IL, must attend in‑office 4 days per month, 10 am–2 pm, one of which must be Monday or Friday. This requirement does not apply to support specialist positions.
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