Marketing Coordinator
MVE + Partners, Inc., Irvine, CA, United States
We are seeking a Marketing Coordinator to support the Director of Marketing in executing marketing initiatives and managing day-to-day marketing operations. This hands‑on role coordinates proposal production, maintains marketing databases and content libraries, manages award submissions, and supports business development efforts. You will work closely with architects, project managers, and leadership to gather content and produce high-quality deliverables that showcase the firm's work.
Key Responsibilities Proposals & Business Development
Coordinate and produce RFP/RFQ responses, qualifications packages, and proposals
Gather project information, team resumes, and imagery from internal stakeholders
Track pursuit opportunities and manage proposal deadlines and schedules
Support interview preparation including presentation materials and leave‑behinds
Content & Database Management
Maintain and update CRM database with project and contact information
Manage project data, photography, and marketing content libraries
Write and update project descriptions, team resumes, and boilerplate content
Coordinate professional photography for completed projects
Awards & Communications
Research, prepare, and submit award entries for industry recognition programs
Support social media content creation, scheduling, and monitoring
Assist with website updates, email campaigns, and digital marketing efforts
Coordinate logistics for conferences, trade shows, and firm events
Qualifications Required
Bachelor’s degree in Marketing, Communications, or related field
2-4 years of marketing experience, preferably in professional services
Familiarity with proposal management and SF330 submissions
Proficiency in Adobe InDesign, Photoshop, and Microsoft Office Suite
Excellent writing, editing, and proofreading skills
Strong organizational skills with ability to manage multiple deadlines
Preferred
Experience in the A/E/C industry or professional services firm
Experience with CRM systems (Deltek Vantagepoint and HubSpot preferred)
What This Role Offers
Hands‑on role with exposure to all aspects of A/E/C marketing
Direct collaboration with architects and firm leadership
Opportunity to grow within the marketing function of an award‑winning firm
Equal Opportunity Employer MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.
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Key Responsibilities Proposals & Business Development
Coordinate and produce RFP/RFQ responses, qualifications packages, and proposals
Gather project information, team resumes, and imagery from internal stakeholders
Track pursuit opportunities and manage proposal deadlines and schedules
Support interview preparation including presentation materials and leave‑behinds
Content & Database Management
Maintain and update CRM database with project and contact information
Manage project data, photography, and marketing content libraries
Write and update project descriptions, team resumes, and boilerplate content
Coordinate professional photography for completed projects
Awards & Communications
Research, prepare, and submit award entries for industry recognition programs
Support social media content creation, scheduling, and monitoring
Assist with website updates, email campaigns, and digital marketing efforts
Coordinate logistics for conferences, trade shows, and firm events
Qualifications Required
Bachelor’s degree in Marketing, Communications, or related field
2-4 years of marketing experience, preferably in professional services
Familiarity with proposal management and SF330 submissions
Proficiency in Adobe InDesign, Photoshop, and Microsoft Office Suite
Excellent writing, editing, and proofreading skills
Strong organizational skills with ability to manage multiple deadlines
Preferred
Experience in the A/E/C industry or professional services firm
Experience with CRM systems (Deltek Vantagepoint and HubSpot preferred)
What This Role Offers
Hands‑on role with exposure to all aspects of A/E/C marketing
Direct collaboration with architects and firm leadership
Opportunity to grow within the marketing function of an award‑winning firm
Equal Opportunity Employer MVE + Partners is an Equal Opportunity Employer and employment selection decisions are based on merit, qualifications, and abilities. MVE does not discriminate in employment opportunities or practices on the basis of: race, color, religion, gender, national origin, age, sexual orientation, gender identity, ability, veteran status or any other characteristic protected by country, regional or local law.
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