Executive Associate, New York
Prior Labs, New York, NY, United States
Executive Associate
As our Executive Associate in New York City, you'll provide essential executive support and administrative excellence as we build our presence in the market. You'll manage complex calendars, coordinate executive priorities and ensure operational efficiency - serving as the trusted partner who keeps leadership focused and the office running seamlessly. Location: New York City, Union Square What You'll Do
Office Establishment & Management Keep our NYC office running smoothly and handle guest management Establish office systems and processes from the ground up Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional Coordinate with other office locations and streamline processes Executive Support Provide hands-on executive assistant support to Prior Labs' founders Manage calendar, book travels, handle administrative tasks Anticipate needs and proactively solve problems before they arise Culture Building Shape the culture of our New York office Create a welcoming, productive environment that reflects our values Plan and coordinate office events, lunch breaks and team gatherings Be the person who sets the tone and makes everyone's day better Operations Foundation Build the operational infrastructure for a growing team Create processes that will scale as we grow Be the go-to person for office-related questions and needs Who You Are
You're a hands-on, self-starter who thrives on building things from scratch. You love creating order out of chaos, take ownership naturally, and don't need to be told what to do next. You're excited by the idea of being the first operations person on the ground and shaping how things work. This role is perfect if you: Are energized by variety and wearing multiple hats Take initiative and ownership without needing direction Enjoy being the person who makes things happen behind the scenes Thrive in ambiguity and fast-paced environments Essential Background: Excellent organizational and time-management skills Strong communication skills in English (other languages a plus) Proactive, can-do attitude and willingness to tackle any task Genuine interest in startups, technology, and operations Preferred Qualifications: Previous experience in office management, executive assistant roles, or operations Experience working in startup or fast-paced environments Project management experience (especially office moves or setups) Location
This role is based in
New York City What We Offer
Compensation:
Competitive compensation benchmarked to the Freiburg market
Tools & environment:
You'll have access to modern tools to help you be as productive as possible! (We use Apple, GSuite, Notion and Claude!)
Offsites:
Annual company-wide offsites to bring the whole team together (last one was in the Alps)
Benefits:
20 days of paid vacation plus public holidays to rest, recharge, and explore. Comprehensive private healthcare including dental and vision coverage, because we believe in taking care of the whole you. Plus a 401(k) with company matching to help you build toward the future.
Life at Prior Labs We're a small, ambitious team solving one of the hardest problems in AI, and we're just getting started. You'll work closely with world-class researchers and builders who care deeply about the quality of their craft, the impact of their work, and the people they work with. We move fast, we think rigorously, and we take the time to do things right. If you're excited by hard problems, motivated by real-world impact, and want to be part of building something that matters, we'd love to hear from you. Our Commitments We believe the best products and teams come from a wide range of perspectives, experiences, and backgrounds. That's why we welcome applications from people of all identities and walks of life, especially anyone who's ever felt discouraged by "not checking every box." We're committed to creating a safe, inclusive environment and providing equal opportunities regardless of gender, sexual orientation, origin, disability, or any other trait that makes you who you are.
As our Executive Associate in New York City, you'll provide essential executive support and administrative excellence as we build our presence in the market. You'll manage complex calendars, coordinate executive priorities and ensure operational efficiency - serving as the trusted partner who keeps leadership focused and the office running seamlessly. Location: New York City, Union Square What You'll Do
Office Establishment & Management Keep our NYC office running smoothly and handle guest management Establish office systems and processes from the ground up Manage day-to-day office operations including supplies, vendors, mail, and ensuring our workspace is organized and functional Coordinate with other office locations and streamline processes Executive Support Provide hands-on executive assistant support to Prior Labs' founders Manage calendar, book travels, handle administrative tasks Anticipate needs and proactively solve problems before they arise Culture Building Shape the culture of our New York office Create a welcoming, productive environment that reflects our values Plan and coordinate office events, lunch breaks and team gatherings Be the person who sets the tone and makes everyone's day better Operations Foundation Build the operational infrastructure for a growing team Create processes that will scale as we grow Be the go-to person for office-related questions and needs Who You Are
You're a hands-on, self-starter who thrives on building things from scratch. You love creating order out of chaos, take ownership naturally, and don't need to be told what to do next. You're excited by the idea of being the first operations person on the ground and shaping how things work. This role is perfect if you: Are energized by variety and wearing multiple hats Take initiative and ownership without needing direction Enjoy being the person who makes things happen behind the scenes Thrive in ambiguity and fast-paced environments Essential Background: Excellent organizational and time-management skills Strong communication skills in English (other languages a plus) Proactive, can-do attitude and willingness to tackle any task Genuine interest in startups, technology, and operations Preferred Qualifications: Previous experience in office management, executive assistant roles, or operations Experience working in startup or fast-paced environments Project management experience (especially office moves or setups) Location
This role is based in
New York City What We Offer
Compensation:
Competitive compensation benchmarked to the Freiburg market
Tools & environment:
You'll have access to modern tools to help you be as productive as possible! (We use Apple, GSuite, Notion and Claude!)
Offsites:
Annual company-wide offsites to bring the whole team together (last one was in the Alps)
Benefits:
20 days of paid vacation plus public holidays to rest, recharge, and explore. Comprehensive private healthcare including dental and vision coverage, because we believe in taking care of the whole you. Plus a 401(k) with company matching to help you build toward the future.
Life at Prior Labs We're a small, ambitious team solving one of the hardest problems in AI, and we're just getting started. You'll work closely with world-class researchers and builders who care deeply about the quality of their craft, the impact of their work, and the people they work with. We move fast, we think rigorously, and we take the time to do things right. If you're excited by hard problems, motivated by real-world impact, and want to be part of building something that matters, we'd love to hear from you. Our Commitments We believe the best products and teams come from a wide range of perspectives, experiences, and backgrounds. That's why we welcome applications from people of all identities and walks of life, especially anyone who's ever felt discouraged by "not checking every box." We're committed to creating a safe, inclusive environment and providing equal opportunities regardless of gender, sexual orientation, origin, disability, or any other trait that makes you who you are.