Accounting Assistant - Institutional Advancement
Government Jobs, New Bern, NC, United States
Accounting Assistant- Institutional Advancement
The Accounting Assistant- Institutional Advancement performs a wide range of financial, technical, and administrative duties in support of the College's Institutional Advancement Center which includes the Craven Community College Foundation. This individual will ensure timely recording and reporting of all transactions for the Foundation in collaboration with the College's Financial Services and Financial Aid departments. Essential Duties & Responsibilities Performs accounting functions for all gift transactions to the Foundation on a daily basis, maintaining an accurate record of funds and general ledger distribution within the database Receives, records, reconciles and reports transactions timely and accurately on behalf of the College; managing Blackbaud/Raiser's Edge software to ensure workflow and status updates Serves as lead administrator for Blackbaud/Raiser's Edge software Prepares correspondence acknowledging all gifts received by the department Prepares financial materials in coordination with Financial Aid and Financial Services to support the Foundation's Board and committee meetings Monitors all Institutional Advancement budgets balances; coordinating purchases and managing office supplies for the department Prepares quarterly sales tax reports Organizes and prints all materials necessary for all foundation meetings Receives charitable gifts to the Foundation; records gift transactions and prepares appropriate documentation including tax information, property transfers and gift disposition consistent with organizational policies Assists with Foundation and Lifetime Learning Center activities and events Communicates as necessary with donors and internal/external stakeholders regarding gift transactions Performs other job-related duties and projects as assigned in support of the Foundation and the College's mission, core values and goals Minimum Qualifications Associate's degree from a regionally accredited institution of higher learning and two (2) years' accounting/bookkeeping experience;
OR
High School diploma or equivalent with four (4) years' accounting/bookkeeping experience.
Preferred:
Bachelor's degree from a regionally accredited institution of higher learning. Experience utilizing Raiser's Edge and Colleague. Nonprofit fundraising principles and practices. Knowledge, Skills and Abilities Knowledge Knowledge of accounting principles and practices Knowledge of business letter writing and report preparation Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies Skills Excellent organization and prioritization skills with the ability to balance multiple issues and projects in a fast-paced environment Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel and PowerPoint, and Database management Excellent interpersonal, written and verbal communication skills and possess a high degree of discretion, judgement, tact and poise Abilities Ability to record multiple transactions daily with strong attention to detail and accuracy Ability to maintain discretion with sensitive information Ability to manage and prioritize multiple projects in a fast-paced, dynamic environment Proficient recording, compiling, summarizing and analyzing data skills Ability to establish and maintain effective work relationships with internal and external College stakeholders Handle confidential information with absolute discretion Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels
The Accounting Assistant- Institutional Advancement performs a wide range of financial, technical, and administrative duties in support of the College's Institutional Advancement Center which includes the Craven Community College Foundation. This individual will ensure timely recording and reporting of all transactions for the Foundation in collaboration with the College's Financial Services and Financial Aid departments. Essential Duties & Responsibilities Performs accounting functions for all gift transactions to the Foundation on a daily basis, maintaining an accurate record of funds and general ledger distribution within the database Receives, records, reconciles and reports transactions timely and accurately on behalf of the College; managing Blackbaud/Raiser's Edge software to ensure workflow and status updates Serves as lead administrator for Blackbaud/Raiser's Edge software Prepares correspondence acknowledging all gifts received by the department Prepares financial materials in coordination with Financial Aid and Financial Services to support the Foundation's Board and committee meetings Monitors all Institutional Advancement budgets balances; coordinating purchases and managing office supplies for the department Prepares quarterly sales tax reports Organizes and prints all materials necessary for all foundation meetings Receives charitable gifts to the Foundation; records gift transactions and prepares appropriate documentation including tax information, property transfers and gift disposition consistent with organizational policies Assists with Foundation and Lifetime Learning Center activities and events Communicates as necessary with donors and internal/external stakeholders regarding gift transactions Performs other job-related duties and projects as assigned in support of the Foundation and the College's mission, core values and goals Minimum Qualifications Associate's degree from a regionally accredited institution of higher learning and two (2) years' accounting/bookkeeping experience;
OR
High School diploma or equivalent with four (4) years' accounting/bookkeeping experience.
Preferred:
Bachelor's degree from a regionally accredited institution of higher learning. Experience utilizing Raiser's Edge and Colleague. Nonprofit fundraising principles and practices. Knowledge, Skills and Abilities Knowledge Knowledge of accounting principles and practices Knowledge of business letter writing and report preparation Knowledge of policies, procedures, and guidelines established by professional organizations and/or governing agencies Skills Excellent organization and prioritization skills with the ability to balance multiple issues and projects in a fast-paced environment Advanced computer skills in a variety of Windows-based computer programs and technical proficiency in Microsoft Word, Excel and PowerPoint, and Database management Excellent interpersonal, written and verbal communication skills and possess a high degree of discretion, judgement, tact and poise Abilities Ability to record multiple transactions daily with strong attention to detail and accuracy Ability to maintain discretion with sensitive information Ability to manage and prioritize multiple projects in a fast-paced, dynamic environment Proficient recording, compiling, summarizing and analyzing data skills Ability to establish and maintain effective work relationships with internal and external College stakeholders Handle confidential information with absolute discretion Commitment to diversity, equity and inclusion; demonstrated ability to work effectively with a culturally diverse workforce, including those with different levels of academic preparation and varying physical and learning abilities, and socioeconomic levels