Account Clerk AP
Akron Metropolitan Housing Authority, Akron, OH, United States
Account Clerk - Accounts Payable
Audit incoming financial documents and ensure accurate processing within our accounting systems. Responsibilities include reviewing and verifying check requests, invoices and vendor documentation. This role ensures adherence to internal approval protocols, accurate general ledger coding, and timely payments. Review new vendor documentation, including W-9s, and determine 1099 reporting requirements. Monitor utility and other recurring charges for excess consumption and report anomalies to the property manager. Generate and reconcile check run reports prior to disbursement. Maintain organized, accurate records and files for audit and compliance purposes. 30% Process incoming documents for payment. Ensure documents are accurate and assign appropriate G/L account numbers. Verify every payment to ensure accuracy. Determine monthly distributions and pay dates, calculate discounts if applicable, and prepare vouchers. Record receipt of goods and services against purchase orders and import into Accounts Payable for payment. Create payment vouchers. Contact vendors and/or other departments to resolve discrepancies. 20% Process credit card transactions for payment. Review individual cardholder's transactions on appropriate banking site, assign appropriate G/L account numbers and approve. Audit and verify cardholder statements and receipts. Identify discrepancies and contact appropriate person or department to resolve discrepancies. Print expense reports, statements and gather receipts for assigned Purchasing "Ghost" cards. 20% Process utility invoices. Enter utility bill consumption and payment data into utility database. Generate and balance reports from utility tracking module, reconcile with control totals. Compare current month balance to prior month balance and verify and resolve discrepancies with utility company. Create payment vouchers. Compare current meter usage to prior meter usage to determine excess usage and forward to appropriate Property Manager. Generate utility reports for the Finance Director as needed. Copy and forward utility bills that should be in the tenant's name to Tenant Accounting for billing. 15% Initiate check runs. Process and mail checks. Match and record the verification of funds received for payments with LOCCS requisitions. Forward stop payments requests and check cancellations to Accounting Manager for processing. Reissue checks and direct deposits as needed. Respond to vendor and tenant accounts payable inquiries as needed. 5% Maintain files and record keeping systems, including but not limited to creating new vendor files, auditing files, and creating new fiscal year files. Request W-9 information and set up new vendors as needed. Distribute Central Office incoming mail to appropriate recipients and forward invoices to applicable departments for payment approval. 5% Serve as backup for the Tenant Accounting Clerk position. 5% Miscellaneous Assist in posting and/or maintaining various logs, ledgers, and journals. Assist in posting and/or maintaining various Excel spreadsheets. Print Accounts Payable reports. Other duties as assigned, including clerical assignments as needed. High school diploma and post-secondary course work in bookkeeping and/or accounting, with a minimum of two years' experience in accounts payable. Must be able to demonstrate proficiency with computers and computer software, including Microsoft Excel. Strong attention to detail and ability to identify discrepancies. Must possess a valid Ohio driver's license and be insurable under AMHA policy. Physical demands may include kneeling, reaching, pushing, fingering, manipulating, talking, hearing, sitting for extended periods, crouching, standing for extended periods, stooping, walking, lifting up to 10 lbs. and repetitive motion using a keyboard, telephone and calculator. The visual acuity requirements include viewing a computer monitor and extensive reading. Office environment. AMHA offers a safe work place culture; comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans. Monday - Friday 8:00am - 4:30pm
Audit incoming financial documents and ensure accurate processing within our accounting systems. Responsibilities include reviewing and verifying check requests, invoices and vendor documentation. This role ensures adherence to internal approval protocols, accurate general ledger coding, and timely payments. Review new vendor documentation, including W-9s, and determine 1099 reporting requirements. Monitor utility and other recurring charges for excess consumption and report anomalies to the property manager. Generate and reconcile check run reports prior to disbursement. Maintain organized, accurate records and files for audit and compliance purposes. 30% Process incoming documents for payment. Ensure documents are accurate and assign appropriate G/L account numbers. Verify every payment to ensure accuracy. Determine monthly distributions and pay dates, calculate discounts if applicable, and prepare vouchers. Record receipt of goods and services against purchase orders and import into Accounts Payable for payment. Create payment vouchers. Contact vendors and/or other departments to resolve discrepancies. 20% Process credit card transactions for payment. Review individual cardholder's transactions on appropriate banking site, assign appropriate G/L account numbers and approve. Audit and verify cardholder statements and receipts. Identify discrepancies and contact appropriate person or department to resolve discrepancies. Print expense reports, statements and gather receipts for assigned Purchasing "Ghost" cards. 20% Process utility invoices. Enter utility bill consumption and payment data into utility database. Generate and balance reports from utility tracking module, reconcile with control totals. Compare current month balance to prior month balance and verify and resolve discrepancies with utility company. Create payment vouchers. Compare current meter usage to prior meter usage to determine excess usage and forward to appropriate Property Manager. Generate utility reports for the Finance Director as needed. Copy and forward utility bills that should be in the tenant's name to Tenant Accounting for billing. 15% Initiate check runs. Process and mail checks. Match and record the verification of funds received for payments with LOCCS requisitions. Forward stop payments requests and check cancellations to Accounting Manager for processing. Reissue checks and direct deposits as needed. Respond to vendor and tenant accounts payable inquiries as needed. 5% Maintain files and record keeping systems, including but not limited to creating new vendor files, auditing files, and creating new fiscal year files. Request W-9 information and set up new vendors as needed. Distribute Central Office incoming mail to appropriate recipients and forward invoices to applicable departments for payment approval. 5% Serve as backup for the Tenant Accounting Clerk position. 5% Miscellaneous Assist in posting and/or maintaining various logs, ledgers, and journals. Assist in posting and/or maintaining various Excel spreadsheets. Print Accounts Payable reports. Other duties as assigned, including clerical assignments as needed. High school diploma and post-secondary course work in bookkeeping and/or accounting, with a minimum of two years' experience in accounts payable. Must be able to demonstrate proficiency with computers and computer software, including Microsoft Excel. Strong attention to detail and ability to identify discrepancies. Must possess a valid Ohio driver's license and be insurable under AMHA policy. Physical demands may include kneeling, reaching, pushing, fingering, manipulating, talking, hearing, sitting for extended periods, crouching, standing for extended periods, stooping, walking, lifting up to 10 lbs. and repetitive motion using a keyboard, telephone and calculator. The visual acuity requirements include viewing a computer monitor and extensive reading. Office environment. AMHA offers a safe work place culture; comprehensive compensation and benefits program including, but not limited to: Competitive salary; Participation in the Ohio Public Employees Retirement System; Excellent medical, free dental and vision plans with minimal out of pocket cost; Basic Life insurance; Fourteen paid holidays; Paid vacation, personal and sick plans. Monday - Friday 8:00am - 4:30pm