Transaction Manager (Houston)
MHW Search, Houston, TX, United States
MHW Search
has exclusively partnered with a privately held real estate platform in Houston with a significant track record across development and brokerage, having completed in excess of $5 billion in total transaction volume. We are searching for a Transaction Coordinator/Manager to join the team to support the brokerage and development functions.
Responsibilities Transaction & Closing Coordination Manage commercial real estate transactions from executed contract through closing Maintain and monitor transaction timelines, contingency deadlines, and closing milestones Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied Track and confirm completion of due diligence deliverables and closing conditions Prepare and distribute transaction status updates to brokers and stakeholders Ensure all transaction documentation is complete, accurate, and submitted on schedule Title & Escrow Coordination Order and coordinate title commitments, title updates, and title policy issuance Review title commitments and exception schedules for completeness and accuracy Track and manage resolution of title objections and curative items Coordinate delivery and review of surveys, zoning reports, and recorded documents Ensure execution and timely return of closing documents and escrow instructions Verify entity documentation, authorized signatories, and closing requirements Coordinate earnest money deposits and confirm receipt with title company Assist with preparation and review of settlement statements and closing disclosures Facilitate communication between title company and brokerage team to resolve closing issues Confirm that all closing deliverables are received prior to funding and recording Due Diligence & Documentation Management Coordinate due diligence items including: Title and survey Property condition reports Financial and lease documentation Insurance and entity documentation Maintain organized digital transaction files and document logs Ensure compliance with brokerage, lender, and regulatory documentation requirements Track delivery of required documents for closing readiness Communication & Stakeholder Coordination Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys Schedule closing calls, document signings, and coordination meetings Provide proactive communication regarding transaction status and outstanding items Escalate issues that may impact closing timelines Administrative & Operational Support Maintain transaction checklists and workflow tracking systems (e.g., ASANA or similar platform) Coordinate commission documentation and closing packages Assist brokers with listing and contract documentation as needed Support reporting on transaction pipeline and closing activity Qualifications 3+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations Working knowledge of commercial real estate contracts and closing procedures Strong understanding of title, escrow, and closing workflows Exceptional organizational and time management skills High attention to detail and document accuracy Ability to manage multiple transactions simultaneously Strong communication and problem-solving skills Proficiency in Microsoft Office (Word, Excel, Outlook) Preferred Qualifications Experience working directly with title companies, escrow, or closing teams Familiarity with commercial real estate transaction types including: Investment sales Leasing transactions Development and land transactions Texas Real Estate License (preferred but not required)
has exclusively partnered with a privately held real estate platform in Houston with a significant track record across development and brokerage, having completed in excess of $5 billion in total transaction volume. We are searching for a Transaction Coordinator/Manager to join the team to support the brokerage and development functions.
Responsibilities Transaction & Closing Coordination Manage commercial real estate transactions from executed contract through closing Maintain and monitor transaction timelines, contingency deadlines, and closing milestones Coordinate closely with title companies, escrow officers, attorneys, and lenders to ensure all closing requirements are satisfied Track and confirm completion of due diligence deliverables and closing conditions Prepare and distribute transaction status updates to brokers and stakeholders Ensure all transaction documentation is complete, accurate, and submitted on schedule Title & Escrow Coordination Order and coordinate title commitments, title updates, and title policy issuance Review title commitments and exception schedules for completeness and accuracy Track and manage resolution of title objections and curative items Coordinate delivery and review of surveys, zoning reports, and recorded documents Ensure execution and timely return of closing documents and escrow instructions Verify entity documentation, authorized signatories, and closing requirements Coordinate earnest money deposits and confirm receipt with title company Assist with preparation and review of settlement statements and closing disclosures Facilitate communication between title company and brokerage team to resolve closing issues Confirm that all closing deliverables are received prior to funding and recording Due Diligence & Documentation Management Coordinate due diligence items including: Title and survey Property condition reports Financial and lease documentation Insurance and entity documentation Maintain organized digital transaction files and document logs Ensure compliance with brokerage, lender, and regulatory documentation requirements Track delivery of required documents for closing readiness Communication & Stakeholder Coordination Serve as the central point of coordination between brokers, clients, title companies, lenders, and attorneys Schedule closing calls, document signings, and coordination meetings Provide proactive communication regarding transaction status and outstanding items Escalate issues that may impact closing timelines Administrative & Operational Support Maintain transaction checklists and workflow tracking systems (e.g., ASANA or similar platform) Coordinate commission documentation and closing packages Assist brokers with listing and contract documentation as needed Support reporting on transaction pipeline and closing activity Qualifications 3+ years of experience in commercial real estate, transaction coordination, title, escrow, or closing operations Working knowledge of commercial real estate contracts and closing procedures Strong understanding of title, escrow, and closing workflows Exceptional organizational and time management skills High attention to detail and document accuracy Ability to manage multiple transactions simultaneously Strong communication and problem-solving skills Proficiency in Microsoft Office (Word, Excel, Outlook) Preferred Qualifications Experience working directly with title companies, escrow, or closing teams Familiarity with commercial real estate transaction types including: Investment sales Leasing transactions Development and land transactions Texas Real Estate License (preferred but not required)