Anticipated Opening: Part-Time Grants Coordinator / Grant Writer Job at Buena Vi

Part-Time Grants Coordinator / Grant Writer

Position Purpose: Under the general supervision of the Director of Finance, the Part-Time Grants Coordinator / Grant Writer supports Buena Vista City Public Schools by identifying, developing, and managing federal, state, and local funding opportunities. This position plays a key role in advancing division priorities by securing and supporting grant-funded initiatives that enhance student achievement, instructional programs, and operational effectiveness.

Essential Functions:

• Researches and identifies federal, state, local, and private grant opportunities aligned with division goals
• Develops, writes, and submits high-quality, competitive grant applications in accordance with funding requirements and timelines
• Coordinates and supports the implementation and monitoring of grant-funded programs and projects
• Collaborates with division leadership, principals, and program staff to identify funding priorities and project needs
• Ensures all grant applications and reports are complete, accurate, and compliant with applicable guidelines and regulations
• Monitors grant timelines, deliverables, budgets, and reporting requirements
• Prepares and submits required reports to funding agencies in a timely manner
• Tracks grant expenditures and project progress in coordination with the Finance Department
• Serves as liaison between the school division and external funding agencies and partners
• Provides updates, analysis, and recommendations to the Superintendent and School Board regarding funding opportunities and grant performance
• Assists with procurement processes related to grant-funded initiatives
• Coordinates and advances federal and state funding strategies, including programs administered through the Virginia Department of Education and federal grant programs such as Title I, Title II, Title IV, and other competitive funding opportunities
• Supports long-range planning efforts related to funding, sustainability, and resource development

Additional Duties: Performs other related duties as assigned by the Director of Finance or Superintendent.

Note: This position description is not intended to be all-inclusive and may be modified as needed.

Knowledge, Skills, and Abilities:

• Knowledge of grant writing, grant management, and compliance requirements
• Familiarity with federal and state education funding programs, including Title programs
• Ability to research, analyze, and synthesize information into effective grant proposals
• Strong written communication and organizational skills
• Ability to manage multiple projects, priorities, and deadlines
• Knowledge of applicable federal, state, and local regulations related to grants and procurement
• Proficiency in Microsoft Office and data management systems
• Strong interpersonal and collaboration skills
• Ability to interpret data and provide strategic recommendations
• High level of attention to detail and accuracy

Working Conditions:

Work is performed in a standard office and school environment with occasional travel to school sites or professional meetings as needed.

Qualifications:

• Certification/License: Valid driver's license or ability to provide reliable transportation
• Education: Bachelor's degree in English, Communications, Public Administration, Education, or a related field. Master's degree preferred
• Experience: Experience in grant writing, grant management, or related field required. Experience in a school division, local government, or public sector setting preferred
• FLSA Status: Exempt (Part-Time)