Onsite Event Specialist
Maritz, Mountain View, CA, United States
Onsite Event Specialist
The Onsite Event Specialist serves as the primary point of contact during events, ensuring smooth onsite execution and exceptional service delivery. This role involves managing all event logistics, coordinating with service partners, and acting as a liaison between clients and internal teams. You’ll provide consultative support, resolve issues quickly, and maintain clear communication to deliver outstanding event experiences.
What You’ll Be Doing
Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.
Provide day‑of‑event support, including being on‑call or onsite, running product demos, and capturing event documentation (surveys, photos).
Conduct staff meetings, event space walkthroughs, and briefings as needed.
Manage onsite logistics for registration, rooms, hospitality desk, food & beverage, activities, business meetings, technology, and VIP handling.
Implement crisis management procedures and ensure communication plans are in place.
Serve as liaison to clients for onsite event logistics and keep all stakeholders informed of changes.
Collaborate with teams to define solutions and ensure the best event experience for clients and guests.
What You’ll Bring
Bachelor’s degree or equivalent experience.
Minimum of 2 years of experience in meeting/event management or a related industry.
Ability to learn new technology solutions and work with multiple systems.
Strong communication, teamwork, and leadership skills.
Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.
Ability to thrive in an agile, continuously changing environment.
Physical ability to handle onsite demands, including standing and lifting.
Nice To Have
Experience leading a team.
Prior experience in high‑touch client or VIP event management.
Working Logistics & Things You Should Know
This is an
Onsite
role, locations available:
Mountain View & Sunnyvale CA
Travel requirements: Minimal (as needed for events).
The total compensation range for this position is $60,000–$70,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.
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What You’ll Be Doing
Act as the primary onsite contact for events, coordinating with catering, AV, security, and transportation partners.
Provide day‑of‑event support, including being on‑call or onsite, running product demos, and capturing event documentation (surveys, photos).
Conduct staff meetings, event space walkthroughs, and briefings as needed.
Manage onsite logistics for registration, rooms, hospitality desk, food & beverage, activities, business meetings, technology, and VIP handling.
Implement crisis management procedures and ensure communication plans are in place.
Serve as liaison to clients for onsite event logistics and keep all stakeholders informed of changes.
Collaborate with teams to define solutions and ensure the best event experience for clients and guests.
What You’ll Bring
Bachelor’s degree or equivalent experience.
Minimum of 2 years of experience in meeting/event management or a related industry.
Ability to learn new technology solutions and work with multiple systems.
Strong communication, teamwork, and leadership skills.
Proficiency in G Suite and Microsoft Office tools with the ability to learn new technology quickly.
Ability to thrive in an agile, continuously changing environment.
Physical ability to handle onsite demands, including standing and lifting.
Nice To Have
Experience leading a team.
Prior experience in high‑touch client or VIP event management.
Working Logistics & Things You Should Know
This is an
Onsite
role, locations available:
Mountain View & Sunnyvale CA
Travel requirements: Minimal (as needed for events).
The total compensation range for this position is $60,000–$70,000, determined based on experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.
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