PEO Tax Specialist
KeyHR, Tampa, FL, United States
*MUST HAVE PEO EXPERIENCE*
Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.
Position Summary We are seeking a detail-oriented and experienced Payroll Tax Specialist
to manage and ensure compliance with all federal, state, and local payroll tax regulations. This role is responsible for accurate tax calculations, timely filings, reconciliation of payroll tax accounts, and resolution of tax-related issues. The ideal candidate has strong analytical skills, deep knowledge of multi-state payroll tax compliance, and experience in high-volume payroll environments such as a PEO or payroll service provider. Key Responsibilities Prepare, review, and file federal, state, and local payroll tax returns (e.g., Forms 941, 940, state unemployment, and local filings) Ensure timely and accurate payroll tax deposits in accordance with regulatory requirements Reconcile payroll tax liabilities to the general ledger and payroll system on a periodic basis Research and resolve payroll tax discrepancies, notices, and audits from taxing authorities (IRS, state agencies, etc.) Monitor changes in payroll tax laws and ensure compliance across all jurisdictions Manage multi-state payroll tax registrations and account setups Maintain accurate records of tax filings, payments, and correspondence Support internal and external audits by providing payroll tax documentation and analysis Collaborate with payroll, accounting, and HR teams to ensure accurate employee tax setup and withholding Assist with year-end processes including W-2 preparation and reconciliation Identify opportunities for process improvement and automation within payroll tax operations Qualifications Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) 3–5+ years of payroll tax experience, preferably in a
PEO , payroll service provider, or multi-state environment Strong knowledge of federal, state, and local payroll tax regulations Experience with payroll systems (e.g., ADP, Paychex, UKG, Prism, etc.) Proficiency in Microsoft Excel (pivot tables, reconciliations, data analysis) Experience handling IRS/state tax notices and audits High level of accuracy, attention to detail, and organizational skills Ability to manage multiple deadlines in a fast-paced environment Preferred Qualifications Certified Payroll Professional (CPP) designation Enrolled Agent Designation Experience with xywuqvp PEO platforms (e.g., PrismHR) Knowledge of SUTA, FUTA, and multi-jurisdictional tax compliance strategies Experience with tax credits (e.g., ERTC) and amended filings (941-X) Key Competencies Analytical thinking and problem-solving Strong attention to detail Time management and prioritization Communication skills (written and verbal) Compliance-focused mindset Work Environment Full-time position In-Office (Tampa) Fast-paced, deadline-driven environment Compensation & Benefits Competitive salary based on experience Bonus opportunities Health, dental, and vision insurance 401(k) with company match Paid time off and holidays ing
Not sure what skills you will need for this opportunity Simply read the full description below to get a complete picture of candidate requirements.
Position Summary We are seeking a detail-oriented and experienced Payroll Tax Specialist
to manage and ensure compliance with all federal, state, and local payroll tax regulations. This role is responsible for accurate tax calculations, timely filings, reconciliation of payroll tax accounts, and resolution of tax-related issues. The ideal candidate has strong analytical skills, deep knowledge of multi-state payroll tax compliance, and experience in high-volume payroll environments such as a PEO or payroll service provider. Key Responsibilities Prepare, review, and file federal, state, and local payroll tax returns (e.g., Forms 941, 940, state unemployment, and local filings) Ensure timely and accurate payroll tax deposits in accordance with regulatory requirements Reconcile payroll tax liabilities to the general ledger and payroll system on a periodic basis Research and resolve payroll tax discrepancies, notices, and audits from taxing authorities (IRS, state agencies, etc.) Monitor changes in payroll tax laws and ensure compliance across all jurisdictions Manage multi-state payroll tax registrations and account setups Maintain accurate records of tax filings, payments, and correspondence Support internal and external audits by providing payroll tax documentation and analysis Collaborate with payroll, accounting, and HR teams to ensure accurate employee tax setup and withholding Assist with year-end processes including W-2 preparation and reconciliation Identify opportunities for process improvement and automation within payroll tax operations Qualifications Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience) 3–5+ years of payroll tax experience, preferably in a
PEO , payroll service provider, or multi-state environment Strong knowledge of federal, state, and local payroll tax regulations Experience with payroll systems (e.g., ADP, Paychex, UKG, Prism, etc.) Proficiency in Microsoft Excel (pivot tables, reconciliations, data analysis) Experience handling IRS/state tax notices and audits High level of accuracy, attention to detail, and organizational skills Ability to manage multiple deadlines in a fast-paced environment Preferred Qualifications Certified Payroll Professional (CPP) designation Enrolled Agent Designation Experience with xywuqvp PEO platforms (e.g., PrismHR) Knowledge of SUTA, FUTA, and multi-jurisdictional tax compliance strategies Experience with tax credits (e.g., ERTC) and amended filings (941-X) Key Competencies Analytical thinking and problem-solving Strong attention to detail Time management and prioritization Communication skills (written and verbal) Compliance-focused mindset Work Environment Full-time position In-Office (Tampa) Fast-paced, deadline-driven environment Compensation & Benefits Competitive salary based on experience Bonus opportunities Health, dental, and vision insurance 401(k) with company match Paid time off and holidays ing