Physical Records Management Specialist 2
Grifols, Clayton, NC, United States
Physical Records Management Specialist 1 or 2 / Sr.
Location: NC-Clayton Join an international team working to improve the future of healthcare. Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions. PRM Specialist 1: Assist in the coordination of the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site. Assist in maintaining Central Records Storage (CRS) system database and utilize to fulfill requests and catalog document submissions and attend all meetings. Must interact with the various departments at the Clayton facility and assist in the coordination, storage, retrieval and transfer of documents on a daily basis. Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.). Assist in ensuring all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics. Collaborate with other PRM specialists to ensure consistency and effective resolutions. Follow established procedures to process requests from the Clayton site through the PRM retrieval process and maintain the integrity of the Physical Records. Assist in performing audit of archived records in accordance with established procedures to ensure document accountability. PRM Specialist 2: Coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training of site-wide end. Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site. Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area. Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics. Create and edit physical objects and mark physical objects for destruction. Create new addresses and new containers for the warehouse. Offer continuous improvement suggestions for efficient storage and retrieval processing. Perform audit of archived records in accordance with established procedures to ensure document accountability and traceability. Troubleshoot the validated PRM system as issues arise and offer solutions to problems. PRM Specialist Sr.: Plan, organize, and coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training. Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site. Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area. Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics. Perform audit of archived records in accordance with established procedures to ensure document accountability, traceability and / or other pre-established criteria are met. Act as business administrator to create folders and assign users to a group. Create new containers for the warehouse. Offer continuous improvement suggestions for efficient storage and retrieval processing. Troubleshoot PRM system errors and coordinate fixes with IT and/or end users.
Location: NC-Clayton Join an international team working to improve the future of healthcare. Grifols is a global healthcare company that since 1909 has been working to improve the health and well-being of people around the world. We are leaders in plasma-derived medicines and transfusion medicine and develop, produce and market innovative medicines, solutions and services in more than 110 countries and regions. PRM Specialist 1: Assist in the coordination of the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site. Assist in maintaining Central Records Storage (CRS) system database and utilize to fulfill requests and catalog document submissions and attend all meetings. Must interact with the various departments at the Clayton facility and assist in the coordination, storage, retrieval and transfer of documents on a daily basis. Support urgent requests (i.e. regulatory inspection/customer audit requests, information needed for batch release/certification, discrepancy investigation data, etc.). Assist in ensuring all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics. Collaborate with other PRM specialists to ensure consistency and effective resolutions. Follow established procedures to process requests from the Clayton site through the PRM retrieval process and maintain the integrity of the Physical Records. Assist in performing audit of archived records in accordance with established procedures to ensure document accountability. PRM Specialist 2: Coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training of site-wide end. Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site. Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area. Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics. Create and edit physical objects and mark physical objects for destruction. Create new addresses and new containers for the warehouse. Offer continuous improvement suggestions for efficient storage and retrieval processing. Perform audit of archived records in accordance with established procedures to ensure document accountability and traceability. Troubleshoot the validated PRM system as issues arise and offer solutions to problems. PRM Specialist Sr.: Plan, organize, and coordinate daily activities associated with the maintenance and support of the Central Records Storage (CRS) area and conduct all necessary training. Coordinate the filing, storage, archival, retrieval, and retention of controlled documents and records at the Clayton site. Maintain CRS system database and utilize to fulfill requests and catalog document submissions and attend all meetings pertaining to CRS area. Ensure all documentation is archived systematically in accordance with established procedures and document all monthly and yearly metrics. Perform audit of archived records in accordance with established procedures to ensure document accountability, traceability and / or other pre-established criteria are met. Act as business administrator to create folders and assign users to a group. Create new containers for the warehouse. Offer continuous improvement suggestions for efficient storage and retrieval processing. Troubleshoot PRM system errors and coordinate fixes with IT and/or end users.