Personal Assistant

The Personal Assistant (PA) provides high-level administrative and organizational support to the Vice President of a medical manufacturing company. This role requires exceptional discretion, attention to detail, and the ability to manage complex schedules and priorities in a fast-paced, regulated environment. Key Responsibilities: Manage the VP’s calendar, meetings, and travel arrangements Prepare agendas, reports, presentations, and correspondence Screen calls, emails, and requests, prioritizing urgent matters Act as a liaison between the VP and internal teams, clients, and external partners Coordinate cross-functional meetings (e.g., production, quality, regulatory teams) Follow up on action items and ensure deadlines are met Maintain confidential files and records Handle expense reports, invoices, and budgeting support Organize events, site visits, and executive meetings Assist with documentation related to regulatory compliance (e.g., FDA, ISO standards) Support preparation for audits and inspections Prepare status reports and dashboards Assist in process improvements and workflow organization Qualifications: Bachelor’s degree in Business Administration or related field (preferred) 3–5+ years of experience supporting senior executives (experience in healthcare or manufacturing is a plus) Strong organizational and multitasking skills Proficiency in Microsoft Office (Excel, PowerPoint, Outlook) Ability to handle sensitive information with discretion Compensation: $70,000-75,000 Salary is based on a range of factors that include relevant experience, knowledge, skills, other job-related qualifications.

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