Personal Assistant
Green Gold Group, North Brookfield, MA, United States
We are seeking a highly organized and proactive Personal Assistant to provide comprehensive administrative support to the Director of Sales and Marketing and senior leadership. This role is critical in ensuring the efficient use of leadership time, maintaining seamless communication, and supporting day-to-day operational needs.
The ideal candidate is detail-oriented, adaptable, and capable of managing a wide range of responsibilities in a fast-paced environment while maintaining professionalism and confidentiality.
Key Responsibilities
Serve as the primary point of contact between the Director of Sales and Marketing and internal/external stakeholders Manage and screen incoming communications, including calls, emails, and inquiries, responding or escalating as appropriate Oversee email management, ensuring timely and appropriate follow-up on all correspondence Coordinate and manage calendars, including scheduling meetings, appointments, and travel as needed Organize and prepare materials for meetings, ensuring leadership is fully briefed and prepared Handle requests and communications with a high level of professionalism and discretion Prepare reports, presentations, and briefing documents Maintain organized office systems, including data management and filing Support day-to-day administrative functions to ensure smooth business operations Perform additional administrative duties as required Additional Responsibilities
Provide administrative support backup for Sales & Marketing operations Assist with general office management responsibilities as needed Support HR-related administrative tasks when required Qualifications & Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time management skills Strong ability to multitask, prioritize, and meet deadlines in a dynamic environment Excellent verbal and written communication skills High level of discretion, professionalism, and confidentiality Strong attention to detail and problem-solving abilities Preferred Attributes
Ability to anticipate needs and act proactively Strong interpersonal skills and ability to work cross-functionally Comfortable working independently while supporting executive-level leadership
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Serve as the primary point of contact between the Director of Sales and Marketing and internal/external stakeholders Manage and screen incoming communications, including calls, emails, and inquiries, responding or escalating as appropriate Oversee email management, ensuring timely and appropriate follow-up on all correspondence Coordinate and manage calendars, including scheduling meetings, appointments, and travel as needed Organize and prepare materials for meetings, ensuring leadership is fully briefed and prepared Handle requests and communications with a high level of professionalism and discretion Prepare reports, presentations, and briefing documents Maintain organized office systems, including data management and filing Support day-to-day administrative functions to ensure smooth business operations Perform additional administrative duties as required Additional Responsibilities
Provide administrative support backup for Sales & Marketing operations Assist with general office management responsibilities as needed Support HR-related administrative tasks when required Qualifications & Skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Exceptional organizational and time management skills Strong ability to multitask, prioritize, and meet deadlines in a dynamic environment Excellent verbal and written communication skills High level of discretion, professionalism, and confidentiality Strong attention to detail and problem-solving abilities Preferred Attributes
Ability to anticipate needs and act proactively Strong interpersonal skills and ability to work cross-functionally Comfortable working independently while supporting executive-level leadership
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