Senior Coordinator, Bids & Proposals
Amplify, New York, NY, United States
The Senior Bids and Proposals Coordinator supports the Bids & Proposals team by leading the research and tracking of bidding opportunities and by maintaining internal records and databases critical to the content and management of bid-related activity. They will execute and coordinate the completion of bid related documentation, and are responsible for the logistics of submitting and delivering proposals on behalf of the sales organization at Amplify Education.
Essential Responsibilities
Proactively monitor and track relevant bid opportunities via shared inboxes and active searching through procurement sites and portals
Update and maintain the tracking of ongoing bids and project status and details within internal systems (Google Sheets and Smartsheet)
Review and summarize bid request documents (RFPs, RFQs, etc.) to share pertinent information with the wider team
Support Bids & Proposal Managers with finding appropriate boilerplate language and adding to draft documents
Coordinate schedules and approvals for actions supporting bid opportunities
Maintain open communication with project leaders and stakeholders by sending reminders and sharing updates as needed
Maintain shared documentation to utilize in the completion of forms and submission sites
Regularly update shared project checklists and trackers to ensure internal visibility and adherence to deadlines
Manage the printing, shipping, and delivery process for bids with the support of Brooklyn-based employees, print vendors, and courier services
Use problem‑solving skills to diagnose, troubleshoot, and resolve issues in order to ensure the timely completion of bids
Interpret RFP language and translate it into actionable internal tasks
Required Qualifications
BA/BS Degree
5+ years of work experience in a corporate environment
Problem‑solving skills and detail orientation
Technical savvy and experience with Google Workspace, Microsoft Office, Smartsheet, and Adobe Software
Strong verbal and written communication skills
Experience in proofreading, editing, and assembling lengthy documents
Strong organizational skills with the ability to manage multiple concurrent opportunities with competing deadlines
Experience working cross‑functionally with internal company stakeholders to support the ongoing maintenance of information databases
Exhibit high attention to detail and the ability to spot inconsistencies across long‑form documents
Preferred Qualifications
Experience working in K‑12 education or education tech industries
Previous experience related to project management and/or bids, proposals, and solicitations
Familiarity with procurement portals and electronic submission platforms
Ability to work within structured processes and workflows, naming conventions, and document governance systems
Reside in the Brooklyn-based area
What We Offer Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best‑in‑class development programs. The gross salary range for this role is $65,000 – $75,000. This role is eligible to earn an annual discretionary bonus that rewards individual and company performance.
Legal and EEO Statements Amplify is an Equal Opportunity Employer. Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.
Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you have a disability and need an accommodation in connection with the application or hiring process, please email hiringaccommodations@amplify.com.
If you are selected for employment, a background check will be required. As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.
Amplify is an E‑Verify participant.
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Essential Responsibilities
Proactively monitor and track relevant bid opportunities via shared inboxes and active searching through procurement sites and portals
Update and maintain the tracking of ongoing bids and project status and details within internal systems (Google Sheets and Smartsheet)
Review and summarize bid request documents (RFPs, RFQs, etc.) to share pertinent information with the wider team
Support Bids & Proposal Managers with finding appropriate boilerplate language and adding to draft documents
Coordinate schedules and approvals for actions supporting bid opportunities
Maintain open communication with project leaders and stakeholders by sending reminders and sharing updates as needed
Maintain shared documentation to utilize in the completion of forms and submission sites
Regularly update shared project checklists and trackers to ensure internal visibility and adherence to deadlines
Manage the printing, shipping, and delivery process for bids with the support of Brooklyn-based employees, print vendors, and courier services
Use problem‑solving skills to diagnose, troubleshoot, and resolve issues in order to ensure the timely completion of bids
Interpret RFP language and translate it into actionable internal tasks
Required Qualifications
BA/BS Degree
5+ years of work experience in a corporate environment
Problem‑solving skills and detail orientation
Technical savvy and experience with Google Workspace, Microsoft Office, Smartsheet, and Adobe Software
Strong verbal and written communication skills
Experience in proofreading, editing, and assembling lengthy documents
Strong organizational skills with the ability to manage multiple concurrent opportunities with competing deadlines
Experience working cross‑functionally with internal company stakeholders to support the ongoing maintenance of information databases
Exhibit high attention to detail and the ability to spot inconsistencies across long‑form documents
Preferred Qualifications
Experience working in K‑12 education or education tech industries
Previous experience related to project management and/or bids, proposals, and solicitations
Familiarity with procurement portals and electronic submission platforms
Ability to work within structured processes and workflows, naming conventions, and document governance systems
Reside in the Brooklyn-based area
What We Offer Salary is only one component of the Amplify Total Rewards package, which includes a 401(k) plan, competitive health insurance and mental health options, basic life insurance, paid time off, parental leave, and access to best‑in‑class development programs. The gross salary range for this role is $65,000 – $75,000. This role is eligible to earn an annual discretionary bonus that rewards individual and company performance.
Legal and EEO Statements Amplify is an Equal Opportunity Employer. Amplify makes employment decisions based on qualifications and merit, and does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability status, veteran status, or any other legally protected characteristic or status.
Amplify is committed to providing reasonable accommodations for qualified individuals with disabilities, including disabled veterans. If you have a disability and need an accommodation in connection with the application or hiring process, please email hiringaccommodations@amplify.com.
If you are selected for employment, a background check will be required. As required by state and local laws and district policies, you may be required to provide additional documentation, such as proof of vaccination, or submit to enhanced background screening, such as fingerprinting.
Amplify is an E‑Verify participant.
#J-18808-Ljbffr