Purchasing Agent
Phipps Houses, New York, NY, United States
About Phipps Houses
Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and it’s tax exempt 501(c)(3) affiliate, Phipps Neighborhoods, provides human services to its development communities.
Job Summary The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent with a minimum of 5 years experience. Salary: $65,000–$70,000.
Key Responsibilities
Prepare and send out RFPs/RFQs for all leasing agreements and commodity pricing agreements for PHSI Services.
Purchase commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones, other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies, and vending machine equipment.
Conduct vendor research for potential new vendors and maintain the vendor purchasing database.
Conduct contract terms and dollar value negotiations.
Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
Follow up with sites and Area Managers requesting service information, samples, requisitions and any other information needed.
Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required.
Handle reconciliations of unpaid service invoices, pull and match invoices with POS to update pending orders.
Prepare and send cancellation and award letters.
Obtain D&B reports, analyze them, and submit findings to the Director of Purchasing.
Research for and solicit new vendors, and conduct vendor reference checks.
Respond to and create e-mail correspondence.
Respond to questions from bookkeepers regarding purchasing issues.
Handle special requests from the Purchasing Director as needed.
Prepare purchase orders through the Yardi Voyager system and place orders for goods and services.
Requirements
B.A. (or equivalent) and at least 5 years procurement experience.
Experience with Yardi preferred.
Proficient in Microsoft Excel, Word, and related office software.
Good organizational and interpersonal skills.
Ability to multi-task in a fast-paced environment.
Willingness to take on additional or special responsibilities such as processing requests for services, repairs, and products.
Applicants must be authorized to work in the United States and are not eligible for visa sponsorship.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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Job Summary The Purchasing Department of Phipps Houses and affiliates is currently seeking a Purchasing Agent with a minimum of 5 years experience. Salary: $65,000–$70,000.
Key Responsibilities
Prepare and send out RFPs/RFQs for all leasing agreements and commodity pricing agreements for PHSI Services.
Purchase commodities such as toner cartridges, paper, housekeeping supplies, office supplies, general printing, copier/fax, phones, other office equipment, maintenance equipment, storage retrieval, lighting and electrical supplies, coffee supplies, and vending machine equipment.
Conduct vendor research for potential new vendors and maintain the vendor purchasing database.
Conduct contract terms and dollar value negotiations.
Obtain completed W-9 from new prospective service vendors and submit them to the Director of Purchasing for processing.
Follow up with sites and Area Managers requesting service information, samples, requisitions and any other information needed.
Answer phone calls and make phone calls, send and receive faxes, work at the computer, as required.
Handle reconciliations of unpaid service invoices, pull and match invoices with POS to update pending orders.
Prepare and send cancellation and award letters.
Obtain D&B reports, analyze them, and submit findings to the Director of Purchasing.
Research for and solicit new vendors, and conduct vendor reference checks.
Respond to and create e-mail correspondence.
Respond to questions from bookkeepers regarding purchasing issues.
Handle special requests from the Purchasing Director as needed.
Prepare purchase orders through the Yardi Voyager system and place orders for goods and services.
Requirements
B.A. (or equivalent) and at least 5 years procurement experience.
Experience with Yardi preferred.
Proficient in Microsoft Excel, Word, and related office software.
Good organizational and interpersonal skills.
Ability to multi-task in a fast-paced environment.
Willingness to take on additional or special responsibilities such as processing requests for services, repairs, and products.
Applicants must be authorized to work in the United States and are not eligible for visa sponsorship.
Equal Opportunity Employer. This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
#J-18808-Ljbffr