Contract Management Specialist 1/Trainee 1/2 (NY HELPS) - Central Region
Byrne Dairy, New York, NY, United States
Duties
Perform a wide range of contract audit activities including the review of procurements and other related financial documents for correctness and adherence to Agency policy.
Ensure compatibility with the agency's goals and appropriateness of fees and charges.
Work independently to recommend contract transactions for approval or non‑approval.
Work independently to review and recommend approval/disapproval of Sole/Single Source Procurements, and other related financial documents.
Interpret NYS purchasing guidelines and provide training to regional staff on State and Agency procurement policies and guidelines.
Develop and maintain good professional relations and work effectively with agency and regional staff to assess, troubleshoot, and resolve customer service issues and problems.
Submit documents as requested by Office of State Comptroller, perform regional reviews of purchasing process for assigned contracts and monitor the voucher payment process.
Interact with the customers regarding the status of applications, orders, refunds, and keep records regarding interactions.
Negotiate, develop, prepare, review, implement, process, track and provide fiscal and administrative oversight of contracts. Audit and process contract claims and vouchers and approve and review contract payments to ensure that the payments are in accordance with contract terms.
Provide guidance, technical assistance and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all requirements are met.
Certify that commodities or services ordered are delivered as requested in accordance with specifications listed on requests.
Reconcile, approve and audit monthly procurement card statements in the Statewide Financial System. Compile and post reports of monthly P‑card spending for managers and department heads. Submit requests for new p‑cards or p‑card increases. Ensure that fraudulent activity is reported to the p‑card provider and to Albany.
Resolve problems identified by agency staff or vendors with the contract, request for proposals (RFPs), invitation for bids (IFBs), Sole/Single Source Procurements, or other related financial documents. Document major issues or problems and refer them to Executive staff.
Monitor journal entries for correct coding and submit journal vouchers to correct errors.
Provide feedback and training to agency staff to help develop successful and compliant requests/contracts.
Interact and correspond with stakeholders regarding status of applications, orders, refunds, and other bureau transactions, and associated data management.
Review budget modifications and contract amendments to determine the impact on the contract and to ensure compliance with regulations as applicable.
Minimum Qualifications
Contract Management Specialist Trainee 1, NS EQ SG 14: Four years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, and reporting); contract development (requests for proposals); contract execution (securing signatory approval); monitoring and review of contract terms.
Contract Management Specialist Trainee 2, NS EQ SG 16: Five years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, and reporting); contract development (requests for proposals); contract execution (securing signatory approval); monitoring and review of contract terms.
Contract Management Specialist 1, SG 18: Five years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, and reporting); contract development (requests for proposals); contract execution (securing signatory approval); monitoring and review of contract terms.
Academic degree substitutions: an associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years; a master’s degree for five years; a doctorate for six years (must be accredited by a U.S. Department of Education‑recognized accrediting agency).
Salary and Benefits Salary ranges by level:
Contract Management Specialist Trainee 1, NS = 14: $53,764 – $68,630
Contract Management Specialist Trainee 2, NS = 16: $59,994 – $76,359
Contract Management Specialist 1, SG – 18: $66,951 – $85,138
Benefits include:
Paid Time Off: 44 days – 13 vacation days, 13 sick days, 5 personal leave days, 13 holidays; and three days of professional leave annually.
Health Care: Employees and dependents may choose from a variety of affordable health insurance programs; family dental and vision benefits at no additional cost.
Additional Benefits: New York State Employees’ Retirement System membership; NYS Deferred Compensation; access to NY 529 and NY ABLE college savings programs and U.S. savings bonds; Public Service Loan Forgiveness; paid parental leave.
To learn more about benefits, visit https://parks.ny.gov/employment/benefits.aspx.
Equal Opportunity Statement Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity. New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications, or sealed records unless based on a bona fide occupational qualification or other exception.
#J-18808-Ljbffr
Perform a wide range of contract audit activities including the review of procurements and other related financial documents for correctness and adherence to Agency policy.
Ensure compatibility with the agency's goals and appropriateness of fees and charges.
Work independently to recommend contract transactions for approval or non‑approval.
Work independently to review and recommend approval/disapproval of Sole/Single Source Procurements, and other related financial documents.
Interpret NYS purchasing guidelines and provide training to regional staff on State and Agency procurement policies and guidelines.
Develop and maintain good professional relations and work effectively with agency and regional staff to assess, troubleshoot, and resolve customer service issues and problems.
Submit documents as requested by Office of State Comptroller, perform regional reviews of purchasing process for assigned contracts and monitor the voucher payment process.
Interact with the customers regarding the status of applications, orders, refunds, and keep records regarding interactions.
Negotiate, develop, prepare, review, implement, process, track and provide fiscal and administrative oversight of contracts. Audit and process contract claims and vouchers and approve and review contract payments to ensure that the payments are in accordance with contract terms.
Provide guidance, technical assistance and training to agency staff and/or potential bidder(s) to facilitate the contract and procurement processes, ensuring all requirements are met.
Certify that commodities or services ordered are delivered as requested in accordance with specifications listed on requests.
Reconcile, approve and audit monthly procurement card statements in the Statewide Financial System. Compile and post reports of monthly P‑card spending for managers and department heads. Submit requests for new p‑cards or p‑card increases. Ensure that fraudulent activity is reported to the p‑card provider and to Albany.
Resolve problems identified by agency staff or vendors with the contract, request for proposals (RFPs), invitation for bids (IFBs), Sole/Single Source Procurements, or other related financial documents. Document major issues or problems and refer them to Executive staff.
Monitor journal entries for correct coding and submit journal vouchers to correct errors.
Provide feedback and training to agency staff to help develop successful and compliant requests/contracts.
Interact and correspond with stakeholders regarding status of applications, orders, refunds, and other bureau transactions, and associated data management.
Review budget modifications and contract amendments to determine the impact on the contract and to ensure compliance with regulations as applicable.
Minimum Qualifications
Contract Management Specialist Trainee 1, NS EQ SG 14: Four years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, and reporting); contract development (requests for proposals); contract execution (securing signatory approval); monitoring and review of contract terms.
Contract Management Specialist Trainee 2, NS EQ SG 16: Five years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, and reporting); contract development (requests for proposals); contract execution (securing signatory approval); monitoring and review of contract terms.
Contract Management Specialist 1, SG 18: Five years of experience managing contracts and related budgets, including negotiation with contractors and vendors; fiscal management (bidding, payment, analysis, and reporting); contract development (requests for proposals); contract execution (securing signatory approval); monitoring and review of contract terms.
Academic degree substitutions: an associate degree may substitute for two years of experience; a bachelor’s degree may substitute for four years; a master’s degree for five years; a doctorate for six years (must be accredited by a U.S. Department of Education‑recognized accrediting agency).
Salary and Benefits Salary ranges by level:
Contract Management Specialist Trainee 1, NS = 14: $53,764 – $68,630
Contract Management Specialist Trainee 2, NS = 16: $59,994 – $76,359
Contract Management Specialist 1, SG – 18: $66,951 – $85,138
Benefits include:
Paid Time Off: 44 days – 13 vacation days, 13 sick days, 5 personal leave days, 13 holidays; and three days of professional leave annually.
Health Care: Employees and dependents may choose from a variety of affordable health insurance programs; family dental and vision benefits at no additional cost.
Additional Benefits: New York State Employees’ Retirement System membership; NYS Deferred Compensation; access to NY 529 and NY ABLE college savings programs and U.S. savings bonds; Public Service Loan Forgiveness; paid parental leave.
To learn more about benefits, visit https://parks.ny.gov/employment/benefits.aspx.
Equal Opportunity Statement Candidates from diverse backgrounds are encouraged to apply. The NYS Office of Parks, Recreation and Historic Preservation is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity. New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications, or sealed records unless based on a bona fide occupational qualification or other exception.
#J-18808-Ljbffr