Pre-Award Specialist
UW School of Medicine and Public Health, Madison, WI, United States
Academic Staff – regular employment – Pre‑Award SPGC Specification (Dept/Cent).
Job Summary Join a dynamic, research‑driven team advancing imaging science at UW‑Madison. This role supports innovative, collaborative research funded by federal and private sponsors in partnership with leading industry collaborators. The incumbent reports to the Grants and Contracts Manager and works closely with the Medical Imaging and Research Support team (MIRS), investigators across Radiology and partnering departments, and the Office of Research and Sponsored Programs. Primary responsibilities include preparing and submitting proposals, developing budgets, coordinating contract negotiations, managing subcontract and consultant agreements, preparing departmental grant activity reports, and supporting accurate billing processes at the Wisconsin Institutes for Medical Research (WIMR) to ensure compliance with sponsor and federal requirements.
Key Job Responsibilities
Prepare and route proposals, award documents, and sponsored project agreements according to established policies and procedures while meeting deadlines.
Review proposal budgets to ensure allowability and accuracy of requested costs per sponsor and campus guidelines.
Assist campus partners in establishing new accounts in the financial accounting system.
Identify funding opportunities and disseminate them to principal investigators.
Required Qualifications
Experience with contractual agreements and/or accounting/financial systems.
Experience with federal and non‑federal payors/sponsors.
Preferred Qualifications
Experience in a healthcare and/or higher education environment.
At least one year of substantial involvement in research and sponsored programs focusing on pre‑award grant administration, including electronic grant submissions and reporting.
Compensation and Benefits The starting salary is $63,000, negotiable based on experience and qualifications. Employees in this position receive a comprehensive benefits package including generous vacation, holidays, sick leave, competitive insurance and retirement benefits. For detailed information, please refer to the campus benefits webpage.
Eligibility & EEO Statement This position requires continuous U.S. work eligibility (citizen, permanent resident, or other authorized status). The University of Wisconsin‑Madison is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. All applicants receive consideration for employment in accordance with federal regulations and University System policies.
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Job Summary Join a dynamic, research‑driven team advancing imaging science at UW‑Madison. This role supports innovative, collaborative research funded by federal and private sponsors in partnership with leading industry collaborators. The incumbent reports to the Grants and Contracts Manager and works closely with the Medical Imaging and Research Support team (MIRS), investigators across Radiology and partnering departments, and the Office of Research and Sponsored Programs. Primary responsibilities include preparing and submitting proposals, developing budgets, coordinating contract negotiations, managing subcontract and consultant agreements, preparing departmental grant activity reports, and supporting accurate billing processes at the Wisconsin Institutes for Medical Research (WIMR) to ensure compliance with sponsor and federal requirements.
Key Job Responsibilities
Prepare and route proposals, award documents, and sponsored project agreements according to established policies and procedures while meeting deadlines.
Review proposal budgets to ensure allowability and accuracy of requested costs per sponsor and campus guidelines.
Assist campus partners in establishing new accounts in the financial accounting system.
Identify funding opportunities and disseminate them to principal investigators.
Required Qualifications
Experience with contractual agreements and/or accounting/financial systems.
Experience with federal and non‑federal payors/sponsors.
Preferred Qualifications
Experience in a healthcare and/or higher education environment.
At least one year of substantial involvement in research and sponsored programs focusing on pre‑award grant administration, including electronic grant submissions and reporting.
Compensation and Benefits The starting salary is $63,000, negotiable based on experience and qualifications. Employees in this position receive a comprehensive benefits package including generous vacation, holidays, sick leave, competitive insurance and retirement benefits. For detailed information, please refer to the campus benefits webpage.
Eligibility & EEO Statement This position requires continuous U.S. work eligibility (citizen, permanent resident, or other authorized status). The University of Wisconsin‑Madison is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status. All applicants receive consideration for employment in accordance with federal regulations and University System policies.
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