Event Manager
Inside Higher Ed, Palo Alto, CA, United States
Dean of Research, Stanford, California, United States
Marketing
Mar 13, 2026 Post Date
108435 Requisition #
Overview The Stanford Center on China's Economy and Institutions (SCCEI) is a joint effort of the Freeman Spogli Institute for International Studies (FSI) and the Stanford Institute for Economic Policy Research (SIEPR). SCCEI focuses on empirical, multidisciplinary research on China’s economy, bridging academic research and real‑life policies guiding U.S.‑China relations.
This is a 100 % FTE, benefit‑eligible, two‑year fixed‑term position with a possibility of renewal. The role may be hybrid, depending on operational need. The primary work site is Stanford’s main campus in Historic Encina Hall.
Responsibilities
Initiate and lead meetings with stakeholders to define event scope and format, establish and monitor budgets, and review administrative procedures and event progress.
Serve as project leader for specific events, coordinating teams handling marketing, vendors, fan experience, ticket office, concessions, press, and media.
Plan and manage venue selection, speaker management, registration and attendee tracking, event scoping, on‑site assignments, budgets, vendors, and partnership with the Communications Manager on press/media and marketing collateral.
Lead the development of registration strategy and logistics.
Build and maintain relationships with internal and external partners.
Procure and coordinate vendor services; negotiate vendor contracts to minimize liability and risks.
Research and recommend potential event locations and evaluate alternatives.
Investigate, document, and report complaints regarding all aspects of events, including customer service, crowd control, and staff issues.
Inspect event facilities for maintenance, janitorial, and fire safety issues; arrange for corrections if needed.
Communicate with visiting entities such as vendors, teams, coaches, and officials for assigned events.
Train and supervise junior event planners in proper execution and implementation of events.
Oversee support staff, students, and contingent event staff as needed.
Minimum Requirements
Bachelor’s degree and three years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills; ability to manage complex timelines and multiple projects.
Ability to work independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail‑oriented.
Exceptional customer service skills with the ability to cultivate partnerships.
High level of confidence in strategic decisions, good judgment, and innovative, creative problem‑solving skills.
Knowledge of Microsoft Office suite and cloud applications such as Google Docs and Forms.
Ability to collaborate with a broad spectrum of contributing groups and customers.
Experience coordinating events, both in‑person and virtual.
Strong Zoom Webinar and Meeting technical skills.
Ability to prioritize and manage complex timelines and multiple projects.
Demonstrated written and oral communication skills.
Excellent computer skills (MS Office, database management, online searches, Slack, Zoom, Google Drive, Smartsheet).
Cultural sensitivity or willingness to learn about Chinese culture.
Flexibility to work occasional evenings and weekends.
Fluency in written and verbal English required; Mandarin a plus, but not required.
Experience editing web content using Drupal is a plus, but not required.
Graphic design experience and ability to design event collateral such as ads, flyers, web banners, and more is a plus, but not required.
Knowledge of social media marketing tactics is a plus, but not required.
Physical Requirements
Constantly perform desk‑based computer tasks.
Frequently stand/walk, sit, use a telephone, fine manipulation, speaking.
Occasionally gravitate forcefully, writing by hand.
Rarely lift/carry/push/pull objects that weigh 11‑20 pounds.
Rarely sort/file paperwork.
Ability to obtain and maintain a California Non‑commercial Class license and drive day or night.
The University will provide reasonable accommodations to applicants and employees with disabilities.
Working Conditions
Able to work on evenings and weekends as needed.
Occasional domestic and/or international travel.
Work Standards
Compliance with the California Vehicle Code and Stanford University driving requirements.
Demonstrated ability to work well with Stanford colleagues, clients, and external organizations.
Commitment to personal responsibility and safety; communication of safety concerns and promotion of safe behaviors.
Subject to and expected to comply with all applicable University policies and procedures, including those in the University’s Administrative Guide.
Pay & Benefits The expected pay range for this position is $82,650 to $98,614 per annum. Stanford provides a comprehensive rewards package; details can be reviewed at the official benefits portal.
Equal Employment Opportunity Statement Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
How to Apply To apply, submit your résumé and a one‑page cover letter with your online application.
Additional Information
Schedule: Full‑time
Job Code: 4883
Employee Status: Fixed‑Term
Grade: G
Requisition ID: 108435
Work Arrangement: Hybrid Eligible
#J-18808-Ljbffr
Overview The Stanford Center on China's Economy and Institutions (SCCEI) is a joint effort of the Freeman Spogli Institute for International Studies (FSI) and the Stanford Institute for Economic Policy Research (SIEPR). SCCEI focuses on empirical, multidisciplinary research on China’s economy, bridging academic research and real‑life policies guiding U.S.‑China relations.
This is a 100 % FTE, benefit‑eligible, two‑year fixed‑term position with a possibility of renewal. The role may be hybrid, depending on operational need. The primary work site is Stanford’s main campus in Historic Encina Hall.
Responsibilities
Initiate and lead meetings with stakeholders to define event scope and format, establish and monitor budgets, and review administrative procedures and event progress.
Serve as project leader for specific events, coordinating teams handling marketing, vendors, fan experience, ticket office, concessions, press, and media.
Plan and manage venue selection, speaker management, registration and attendee tracking, event scoping, on‑site assignments, budgets, vendors, and partnership with the Communications Manager on press/media and marketing collateral.
Lead the development of registration strategy and logistics.
Build and maintain relationships with internal and external partners.
Procure and coordinate vendor services; negotiate vendor contracts to minimize liability and risks.
Research and recommend potential event locations and evaluate alternatives.
Investigate, document, and report complaints regarding all aspects of events, including customer service, crowd control, and staff issues.
Inspect event facilities for maintenance, janitorial, and fire safety issues; arrange for corrections if needed.
Communicate with visiting entities such as vendors, teams, coaches, and officials for assigned events.
Train and supervise junior event planners in proper execution and implementation of events.
Oversee support staff, students, and contingent event staff as needed.
Minimum Requirements
Bachelor’s degree and three years of relevant experience or a combination of education and relevant experience.
Knowledge, Skills and Abilities
Demonstrated success managing event teams and planning, developing budgets, and meeting budget goals.
Excellent project management skills; ability to manage complex timelines and multiple projects.
Ability to work independently and as part of a team.
Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detail‑oriented.
Exceptional customer service skills with the ability to cultivate partnerships.
High level of confidence in strategic decisions, good judgment, and innovative, creative problem‑solving skills.
Knowledge of Microsoft Office suite and cloud applications such as Google Docs and Forms.
Ability to collaborate with a broad spectrum of contributing groups and customers.
Experience coordinating events, both in‑person and virtual.
Strong Zoom Webinar and Meeting technical skills.
Ability to prioritize and manage complex timelines and multiple projects.
Demonstrated written and oral communication skills.
Excellent computer skills (MS Office, database management, online searches, Slack, Zoom, Google Drive, Smartsheet).
Cultural sensitivity or willingness to learn about Chinese culture.
Flexibility to work occasional evenings and weekends.
Fluency in written and verbal English required; Mandarin a plus, but not required.
Experience editing web content using Drupal is a plus, but not required.
Graphic design experience and ability to design event collateral such as ads, flyers, web banners, and more is a plus, but not required.
Knowledge of social media marketing tactics is a plus, but not required.
Physical Requirements
Constantly perform desk‑based computer tasks.
Frequently stand/walk, sit, use a telephone, fine manipulation, speaking.
Occasionally gravitate forcefully, writing by hand.
Rarely lift/carry/push/pull objects that weigh 11‑20 pounds.
Rarely sort/file paperwork.
Ability to obtain and maintain a California Non‑commercial Class license and drive day or night.
The University will provide reasonable accommodations to applicants and employees with disabilities.
Working Conditions
Able to work on evenings and weekends as needed.
Occasional domestic and/or international travel.
Work Standards
Compliance with the California Vehicle Code and Stanford University driving requirements.
Demonstrated ability to work well with Stanford colleagues, clients, and external organizations.
Commitment to personal responsibility and safety; communication of safety concerns and promotion of safe behaviors.
Subject to and expected to comply with all applicable University policies and procedures, including those in the University’s Administrative Guide.
Pay & Benefits The expected pay range for this position is $82,650 to $98,614 per annum. Stanford provides a comprehensive rewards package; details can be reviewed at the official benefits portal.
Equal Employment Opportunity Statement Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.
How to Apply To apply, submit your résumé and a one‑page cover letter with your online application.
Additional Information
Schedule: Full‑time
Job Code: 4883
Employee Status: Fixed‑Term
Grade: G
Requisition ID: 108435
Work Arrangement: Hybrid Eligible
#J-18808-Ljbffr