Grants Specialist II (Remote) - Sponsored Projects Accounting
Washington University in St. Louis, Saint Louis, MO, United States
Position Summary
The Grant Specialist provides guidance and technical expertise to the University’s research community in areas such as reporting, invoicing, transactional approval and regulatory compliance. The Grant Specialist works independently, enforces compliance and provides expert advice and training to faculty and administrators related to internal University/School and external agency procedures and policies related to research administration.
Primary Duties & Responsibilities
Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting federal and non-federal sponsored research agreements.
Interpret external agency guidelines and advise administrators and faculty regarding the allowability and allocability of direct costs to grants, contracts and sub-agreements.
Provide detail-oriented review, timely and accurate preparation, and submission of interim, annual, and final financial reports and invoices.
Review salary and stipends for compliance with grant requirements and maintain confidentiality regarding the data.
Process complex adjusting entries and budget carryover entries.
Monitor and coordinate multiple reporting due dates and focus activities on the reports for complex projects (multiple PI, subcontracts, training grants).
Closeout accounting records for expiring grants. Follow-up with departments on outstanding issues that pertain to the report and/or invoice submission and closing process. Maintain documentation on correspondence with departments and external sponsors.
Review expenditures for adherence to Federal regulations, agency requirements, award conditions, and University policies.
Reconcile accounting records to ensure all costs are included on the financial report and/or invoice and closeout accounting records for expiring grants and contracts.
Communicate and follow up with departments and/or faculty members on FFR submission or invoice and closing process issues. Maintain documentation on correspondence with departments and sponsoring agencies.
Review and approve all transactions related to assigned grant portfolio to ensure compliance with University and sponsor guidelines. Primary issues involve sufficient justification, date of discovery, reasonableness, timelines, and department approvals.
Review transactions at daily scheduled intervals. Approval/disapproval should be initiated within one business day.
Contact and communicate with departments to resolve compliance issues regarding these transactions.
Monitor monthly exception reports.
Review and approve Administrative Cost Exception forms.
Assist with gathering detail support for audits as needed.
Perform other duties as assigned.
Working Conditions Job Location / Working Conditions
Normal office environment.
Physical Effort
Typically sitting at a desk or a table.
Repetitive wrist, hand or finger movement.
Equipment
Office equipment.
Required Qualifications Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Qualifications / Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (2 Years).
Skills:
Not Applicable.
Driver’s License:
A driver's license is not required for this position.
Preferred Qualifications Education:
No additional education unless stated elsewhere in the job posting.
Qualifications / Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Accounting System, Analytical Thinking, Computer Literacy, Customer Service, Data Reporting, Deadline Management, Detail-Oriented, Faculty Management, Financial Information, Grant Funding, Grants Accounting, Internet Research, Managing Ambiguity, Multitasking, Oral Communications, Organizational Processes, Prioritization, Professional Judgement, Project Administration, Sponsored Research, Word Proccessing, Working Independently, Written Communication.
Grade G11
Salary Range $53,100.00 - $90,600.00 / Annually
Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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Primary Duties & Responsibilities
Maintain up-to-date knowledge of the regulatory and legal framework and vast compliance rules affecting federal and non-federal sponsored research agreements.
Interpret external agency guidelines and advise administrators and faculty regarding the allowability and allocability of direct costs to grants, contracts and sub-agreements.
Provide detail-oriented review, timely and accurate preparation, and submission of interim, annual, and final financial reports and invoices.
Review salary and stipends for compliance with grant requirements and maintain confidentiality regarding the data.
Process complex adjusting entries and budget carryover entries.
Monitor and coordinate multiple reporting due dates and focus activities on the reports for complex projects (multiple PI, subcontracts, training grants).
Closeout accounting records for expiring grants. Follow-up with departments on outstanding issues that pertain to the report and/or invoice submission and closing process. Maintain documentation on correspondence with departments and external sponsors.
Review expenditures for adherence to Federal regulations, agency requirements, award conditions, and University policies.
Reconcile accounting records to ensure all costs are included on the financial report and/or invoice and closeout accounting records for expiring grants and contracts.
Communicate and follow up with departments and/or faculty members on FFR submission or invoice and closing process issues. Maintain documentation on correspondence with departments and sponsoring agencies.
Review and approve all transactions related to assigned grant portfolio to ensure compliance with University and sponsor guidelines. Primary issues involve sufficient justification, date of discovery, reasonableness, timelines, and department approvals.
Review transactions at daily scheduled intervals. Approval/disapproval should be initiated within one business day.
Contact and communicate with departments to resolve compliance issues regarding these transactions.
Monitor monthly exception reports.
Review and approve Administrative Cost Exception forms.
Assist with gathering detail support for audits as needed.
Perform other duties as assigned.
Working Conditions Job Location / Working Conditions
Normal office environment.
Physical Effort
Typically sitting at a desk or a table.
Repetitive wrist, hand or finger movement.
Equipment
Office equipment.
Required Qualifications Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Qualifications / Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (2 Years).
Skills:
Not Applicable.
Driver’s License:
A driver's license is not required for this position.
Preferred Qualifications Education:
No additional education unless stated elsewhere in the job posting.
Qualifications / Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Accounting System, Analytical Thinking, Computer Literacy, Customer Service, Data Reporting, Deadline Management, Detail-Oriented, Faculty Management, Financial Information, Grant Funding, Grants Accounting, Internet Research, Managing Ambiguity, Multitasking, Oral Communications, Organizational Processes, Prioritization, Professional Judgement, Project Administration, Sponsored Research, Word Proccessing, Working Independently, Written Communication.
Grade G11
Salary Range $53,100.00 - $90,600.00 / Annually
Benefits Statement Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
EEO Statement Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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