Documentation Specialist
Vaco, Los Angeles, CA, United States
Documentation Specialist (Quality Assurance)
Food/Beverage/Dietary Supplement Industry
El Segundo, CA (Hybrid - Tuesday & Thursday Onsite)
3-Month Contract (Maternity Leave Coverage)
$30-$35/hr
Position Overview A leading company in the food/beverage/dietary supplement space is seeking a Documentation Specialist to support its Quality Assurance and Regulatory Affairs team during a maternity leave coverage. This is a 3-month contract opportunity. The role is hybrid, working onsite Tuesdays and Thursdays.
The Documentation Specialist will support Quality and Regulatory documentation processes, ensuring accuracy, compliance, and timely maintenance of finished goods and raw material records. This role will work closely with suppliers, co-packers, and internal cross‑functional teams.
The ideal candidate will have experience in the food, beverage, or dietary supplement industry and a working understanding of regulatory frameworks and quality systems.
Key Responsibilities
Maintain and manage Quality and Regulatory documentation across the supply chain
Review, draft, and publish documents, including:
Certificates of Analysis (COAs)
Certificates of Conformance
Audit certificates
Specification sheets
Supplier qualification documentation
Ensure documentation databases are accurate, current, and within validity timelines
Upload and maintain records in SharePoint and ERP systems
Support document control and change control processes
Assist in developing and updating SOPs, work instructions, and forms
Collaborate with Operations and Sales teams to provide documentation as needed
Support new product innovation documentation requirements
Qualifications
2+ years of QA/Regulatory experience within food, beverage, or dietary supplement manufacturing
Bachelor's degree in Food Science, Nutrition, Food Technology, or related scientific field strongly preferred
Strong proficiency in Microsoft Excel and Word (Excel skills are critical)
Experience working within ERP systems and SharePoint
Understanding of GMP, HACCP, SQF, FSMA, and FDA regulations preferred
Strong attention to detail and organizational skills
Ability to manage heavy documentation workflows with accuracy
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
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El Segundo, CA (Hybrid - Tuesday & Thursday Onsite)
3-Month Contract (Maternity Leave Coverage)
$30-$35/hr
Position Overview A leading company in the food/beverage/dietary supplement space is seeking a Documentation Specialist to support its Quality Assurance and Regulatory Affairs team during a maternity leave coverage. This is a 3-month contract opportunity. The role is hybrid, working onsite Tuesdays and Thursdays.
The Documentation Specialist will support Quality and Regulatory documentation processes, ensuring accuracy, compliance, and timely maintenance of finished goods and raw material records. This role will work closely with suppliers, co-packers, and internal cross‑functional teams.
The ideal candidate will have experience in the food, beverage, or dietary supplement industry and a working understanding of regulatory frameworks and quality systems.
Key Responsibilities
Maintain and manage Quality and Regulatory documentation across the supply chain
Review, draft, and publish documents, including:
Certificates of Analysis (COAs)
Certificates of Conformance
Audit certificates
Specification sheets
Supplier qualification documentation
Ensure documentation databases are accurate, current, and within validity timelines
Upload and maintain records in SharePoint and ERP systems
Support document control and change control processes
Assist in developing and updating SOPs, work instructions, and forms
Collaborate with Operations and Sales teams to provide documentation as needed
Support new product innovation documentation requirements
Qualifications
2+ years of QA/Regulatory experience within food, beverage, or dietary supplement manufacturing
Bachelor's degree in Food Science, Nutrition, Food Technology, or related scientific field strongly preferred
Strong proficiency in Microsoft Excel and Word (Excel skills are critical)
Experience working within ERP systems and SharePoint
Understanding of GMP, HACCP, SQF, FSMA, and FDA regulations preferred
Strong attention to detail and organizational skills
Ability to manage heavy documentation workflows with accuracy
EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.
Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@vaco.com.
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