Closing Coordinator, Real Estate Finance
Ballard Spahr LLP, Denver, CO, United States
Overview
Department: Finance Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. Join our dynamic team as a Closing Coordinator in our Denver office. In this newly created role, you will manage a wide range of responsibilities, including the preparation, organization, proofreading, and assembly of closing documents. You will collaborate with lawyers, paralegals, legal administrative assistants, and project assistants to ensure timely and high-quality closing support to our Real Estate Finance Team. This position is hybrid and offers a work schedule of 3 days in the office. Responsibilities
Review and assemble all loan documents and signature pages prior to and following execution, ensuring a thorough final quality check.
Maintain a detailed list of all pending transactions.
Organize and request all necessary documents for closing.
Provide data collection support and manage deal checklists.
Keep the team updated on deal statuses and upcoming deadlines.
Prepare, organize, and proofread transaction and closing documents.
Coordinate with transaction parties and internal staff to manage timely deliveries.
Handle post-closing logistics efficiently to enhance client satisfaction.
Create detailed post-closing documentation and binders.
Liaise with various internal departments while maintaining confidentiality.
What We're Looking For
Growth Mindset:
Self-motivated with a passion for continuous learning and problem-solving.
Communication:
Demonstrates the ability to listen and understand information and ideas presented.
Innovative Thinking:
Uses analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.
Detail-Oriented:
Keen attention to detail with the ability to independently manage multiple priorities and deadlines.
Required Experience
A four-year college degree is preferred. Experience as a legal administrative assistant, paralegal, closing coordinator, or project assistant, preferably with a title company, mortgage company, law firm, or other firm providing services to lenders or mortgage companies. A high degree of proficiency in MS Word, Outlook, and Excel, and Adobe, and other practice area databases, as appropriate. The targeted salary range for this position is from $55,000 - $65,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, and qualifications. Benefits and Equal Opportunity
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.
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Department: Finance Ballard Spahr is a renowned national law firm with more than 750 lawyers across 19 offices in the United States. A career at Ballard Spahr means joining a team of talented mentors, colleagues, and friends, supported by strong leadership that actively encourages professional growth. Join our dynamic team as a Closing Coordinator in our Denver office. In this newly created role, you will manage a wide range of responsibilities, including the preparation, organization, proofreading, and assembly of closing documents. You will collaborate with lawyers, paralegals, legal administrative assistants, and project assistants to ensure timely and high-quality closing support to our Real Estate Finance Team. This position is hybrid and offers a work schedule of 3 days in the office. Responsibilities
Review and assemble all loan documents and signature pages prior to and following execution, ensuring a thorough final quality check.
Maintain a detailed list of all pending transactions.
Organize and request all necessary documents for closing.
Provide data collection support and manage deal checklists.
Keep the team updated on deal statuses and upcoming deadlines.
Prepare, organize, and proofread transaction and closing documents.
Coordinate with transaction parties and internal staff to manage timely deliveries.
Handle post-closing logistics efficiently to enhance client satisfaction.
Create detailed post-closing documentation and binders.
Liaise with various internal departments while maintaining confidentiality.
What We're Looking For
Growth Mindset:
Self-motivated with a passion for continuous learning and problem-solving.
Communication:
Demonstrates the ability to listen and understand information and ideas presented.
Innovative Thinking:
Uses analytical skills to interpret the issue at hand and develop applicable or appropriate recommendations and solutions.
Detail-Oriented:
Keen attention to detail with the ability to independently manage multiple priorities and deadlines.
Required Experience
A four-year college degree is preferred. Experience as a legal administrative assistant, paralegal, closing coordinator, or project assistant, preferably with a title company, mortgage company, law firm, or other firm providing services to lenders or mortgage companies. A high degree of proficiency in MS Word, Outlook, and Excel, and Adobe, and other practice area databases, as appropriate. The targeted salary range for this position is from $55,000 - $65,000, which reflects the firm's good faith and reasonable estimate of possible compensation at the time of posting. Actual pay will depend on several factors such as the candidate's experience, and qualifications. Benefits and Equal Opportunity
Ballard Spahr offers an excellent benefits package. A summary of available benefits can be found here in the Careers section of the firm's website. Ballard Spahr is an equal opportunity employer. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law. The firm is not accepting resumes from search firms for this position.
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