Property Administrator
Blue Castle Agency (North America), Boston, MA, United States
Overview
A growing property management company is seeking a proactive and detail-oriented
Property Administrator
to support operations across a Boston‑area portfolio.
This role is highly visible and plays a key part in
tenant relations, maintenance coordination, financial administration, and leasing support . The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and is comfortable being a central point of contact for residents, vendors, and internal teams.
Boston, MA / ⚡ $60,000 – $70,000+ / year
What You’ll Do
Serve as a primary point of contact for tenant communication via phone and email
Handle tenant concerns, complaints, and lease‑related matters with professionalism and efficiency
Issue notices including renewals, rent increases, and entry notifications
Coordinate maintenance requests, prioritize work orders, and dispatch vendors
Manage vendor scheduling and ensure proper documentation (insurance, W‑9s, etc.)
Follow up with residents to ensure maintenance issues are resolved satisfactorily
Process rent payments and monitor delinquent accounts
Review and code vendor invoices and support accounts payable processes
Assist with security deposit calculations and move‑out financials
Support leasing efforts including listing units, screening applicants, and preparing leases
Maintain organized tenant, lease, and compliance documentation
Ensure adherence to Fair Housing laws and local regulations
WHY YOU MATTER This role is essential to the day‑to‑day success of the portfolio. Your ability to manage communication, coordinate operations, and support financial processes directly impacts resident satisfaction, occupancy, and overall property performance.
What It Takes
1–3+ years of property management or administrative experience
Strong communication and customer service skills
Highly organized with strong attention to detail
Ability to manage multiple priorities in a fast‑paced environment
Basic understanding of leasing, maintenance coordination, and financial processes
Familiarity with Fair Housing laws and local regulations preferred
IDEAL CANDIDATE TRAITS
Proactive and resourceful
Professional and customer‑focused
Organized and detail‑oriented
Comfortable handling tenant interactions and conflict resolution
Team player with a flexible, “wear many hats” mindset
THE PERKS!
$60,000 – $70,000+ annual compensation (depending on experience)
Health Insurance (50% employer‑paid)
Dental Insurance (50% employer‑paid)
IRA contribution
Opportunity to grow with an expanding Boston‑area portfolio
#J-18808-Ljbffr
Property Administrator
to support operations across a Boston‑area portfolio.
This role is highly visible and plays a key part in
tenant relations, maintenance coordination, financial administration, and leasing support . The ideal candidate thrives in a fast-paced environment, enjoys wearing multiple hats, and is comfortable being a central point of contact for residents, vendors, and internal teams.
Boston, MA / ⚡ $60,000 – $70,000+ / year
What You’ll Do
Serve as a primary point of contact for tenant communication via phone and email
Handle tenant concerns, complaints, and lease‑related matters with professionalism and efficiency
Issue notices including renewals, rent increases, and entry notifications
Coordinate maintenance requests, prioritize work orders, and dispatch vendors
Manage vendor scheduling and ensure proper documentation (insurance, W‑9s, etc.)
Follow up with residents to ensure maintenance issues are resolved satisfactorily
Process rent payments and monitor delinquent accounts
Review and code vendor invoices and support accounts payable processes
Assist with security deposit calculations and move‑out financials
Support leasing efforts including listing units, screening applicants, and preparing leases
Maintain organized tenant, lease, and compliance documentation
Ensure adherence to Fair Housing laws and local regulations
WHY YOU MATTER This role is essential to the day‑to‑day success of the portfolio. Your ability to manage communication, coordinate operations, and support financial processes directly impacts resident satisfaction, occupancy, and overall property performance.
What It Takes
1–3+ years of property management or administrative experience
Strong communication and customer service skills
Highly organized with strong attention to detail
Ability to manage multiple priorities in a fast‑paced environment
Basic understanding of leasing, maintenance coordination, and financial processes
Familiarity with Fair Housing laws and local regulations preferred
IDEAL CANDIDATE TRAITS
Proactive and resourceful
Professional and customer‑focused
Organized and detail‑oriented
Comfortable handling tenant interactions and conflict resolution
Team player with a flexible, “wear many hats” mindset
THE PERKS!
$60,000 – $70,000+ annual compensation (depending on experience)
Health Insurance (50% employer‑paid)
Dental Insurance (50% employer‑paid)
IRA contribution
Opportunity to grow with an expanding Boston‑area portfolio
#J-18808-Ljbffr