Purchasing Agent
US Department of Veterans Affairs, Huntington, WV, United States
Purchasing Agent
Major duties include but may not be limited to the following: Purchasing Support Conducts purchasing for a VA Medical Center under the micro purchase threshold and must have knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulations (VAAR) and other federal procurement laws. Purchases various equipment, supplies, and services through the use of the government purchase card for micro purchases. Reviews and edits purchase requests to ensure the item or service is adequately described based on the requester's need. Ensures all information has been provided and the request is consistent with legal requirements. Obtains necessary product information, price information and procedures for written or verbal purchase orders. Utilizes different ordering, reporting procedures, and purchasing methods depending on the type, quantity, dollar value, and urgency of the requirement. Complete Purchase Orders, eCMS (FORCE) entries and verify vendors in the VHA system of record prior to placing an order. Provide general guidance to potential vendors on requirements and information needed to be entered into the VHA's local vendor file. Utilize various web-based portals to order items from awarded contracts to include the Department of Defense's Electronic Catalog (ECAT) and the Medical Surgical Prime Vendor's site for ordering, tracking and monitoring procurement transactions. Review Fund Control Points and verify the running balances to ensure procurement obligations are complete and approved prior to placing orders. Procurement Support Procures supplies and services to meet the purchase, rental, or lease needs of the organization. Examines incoming requests for completeness including presence of purchase request number, accounting codes, item description estimated costs, and quantity. Ensures all critical information is included in the solicitation package and develops unique selection criteria for each purchase. Conducts open market research for purchases of routine equipment, supplies, and services. Prepared and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers. Maintenance of reoccurring service agreements under the micro purchase threshold will require periodic interface with the Business and Procurement Planning Section and VA HCS service lines, accounting, and budget departments to aggregate data required to create, track, monitor performance and amend according to department and medical center needs. Administrative Support: First line of contact for medical staff and customers in regard to procured items. Provides clerical support and coordination to approving officials and administrators. Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility. Continuously reviews policies and regulations related to time and leave. Obtain data from section supervisors and submits employees' requests for overtime and prepares staffing and overtime reports. Answers telephones and refers calls to appropriate staff. Uses departmental software to produce printouts for logistic and medical staff. Establishes office files and record systems. Utilizes a variety of automated systems to enter, update, revise, sort, and calculate data; monitor purchase requests; process receipts; and monitor active and delinquent invoices Provide administration and oversight on orders and services. Represent the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance. Monitor vendor performance through personal contact, review progress reports, and discuss reasons for delays, failures, or price changes Work Schedule:
Monday - Friday, 8:00am - 4:30pm Virtual:
This is not a virtual position. Position Description/PD#:
PD99896S Relocation/Recruitment Incentives:
Not Authorized Critical Skills Incentive (CSI):
Not Approved Permanent Change of Station (PCS):
Not Authorized
Major duties include but may not be limited to the following: Purchasing Support Conducts purchasing for a VA Medical Center under the micro purchase threshold and must have knowledge of the Federal Acquisition Regulation (FAR), VA Acquisition Regulations (VAAR) and other federal procurement laws. Purchases various equipment, supplies, and services through the use of the government purchase card for micro purchases. Reviews and edits purchase requests to ensure the item or service is adequately described based on the requester's need. Ensures all information has been provided and the request is consistent with legal requirements. Obtains necessary product information, price information and procedures for written or verbal purchase orders. Utilizes different ordering, reporting procedures, and purchasing methods depending on the type, quantity, dollar value, and urgency of the requirement. Complete Purchase Orders, eCMS (FORCE) entries and verify vendors in the VHA system of record prior to placing an order. Provide general guidance to potential vendors on requirements and information needed to be entered into the VHA's local vendor file. Utilize various web-based portals to order items from awarded contracts to include the Department of Defense's Electronic Catalog (ECAT) and the Medical Surgical Prime Vendor's site for ordering, tracking and monitoring procurement transactions. Review Fund Control Points and verify the running balances to ensure procurement obligations are complete and approved prior to placing orders. Procurement Support Procures supplies and services to meet the purchase, rental, or lease needs of the organization. Examines incoming requests for completeness including presence of purchase request number, accounting codes, item description estimated costs, and quantity. Ensures all critical information is included in the solicitation package and develops unique selection criteria for each purchase. Conducts open market research for purchases of routine equipment, supplies, and services. Prepared and issue contract modifications for changes in delivery schedule and sends formal correspondence to a variety of customers. Maintenance of reoccurring service agreements under the micro purchase threshold will require periodic interface with the Business and Procurement Planning Section and VA HCS service lines, accounting, and budget departments to aggregate data required to create, track, monitor performance and amend according to department and medical center needs. Administrative Support: First line of contact for medical staff and customers in regard to procured items. Provides clerical support and coordination to approving officials and administrators. Performs a variety of receptionist, timekeeping, record keeping and miscellaneous duties in medical facility. Continuously reviews policies and regulations related to time and leave. Obtain data from section supervisors and submits employees' requests for overtime and prepares staffing and overtime reports. Answers telephones and refers calls to appropriate staff. Uses departmental software to produce printouts for logistic and medical staff. Establishes office files and record systems. Utilizes a variety of automated systems to enter, update, revise, sort, and calculate data; monitor purchase requests; process receipts; and monitor active and delinquent invoices Provide administration and oversight on orders and services. Represent the VA in discussions with vendors/contractors to obtain agreement on micro purchases and vendor/contractor compliance. Monitor vendor performance through personal contact, review progress reports, and discuss reasons for delays, failures, or price changes Work Schedule:
Monday - Friday, 8:00am - 4:30pm Virtual:
This is not a virtual position. Position Description/PD#:
PD99896S Relocation/Recruitment Incentives:
Not Authorized Critical Skills Incentive (CSI):
Not Approved Permanent Change of Station (PCS):
Not Authorized