Associate Director of Enterprise Systems & Integrated Applications

Job Description

Department: Information Technology Services

Pay Rate Type: Salary

Employee Type: (information omitted)

Colby College is seeking an experienced and strategic technology leader to serve as the Associate Director of Enterprise Systems and Integrated Applications. This position plays a critical role in ensuring the stability, optimization, and continued evolution of the College’s enterprise systems, most notably the full Workday suite (Student, Finance, HCM, Adaptive, Extend) and its associated integrations with third‑party systems. The Associate Director will partner with functional offices, ITS staff, and implementation partners to align enterprise technology with Colby’s operational needs, strategic priorities, and long‑term vision. This position requires deep, hands‑on expertise with the Workday platform, proven success supporting complex ERP environments in higher education, and the ability to lead a team in delivering high‑quality, customer‑focused solutions.

Essential Functions

To perform successfully in this position, an individual must be able to perform essential duties satisfactorily and possess the education/experience, knowledge, skills, and abilities listed in representative fashion. Colby College actively supports the Americans with Disabilities Act and will consider reasonable accommodations to enable individuals with disabilities to perform the essential functions of the position. This listing of essential duties is not all‑inclusive, but representative; other duties may be assigned.

Leadership & Strategy

• Serve as the primary leader for Colby’s Workday ecosystem, ensuring optimal configuration, functionality, and adoption across Student, Finance, and HCM modules.
• Collaborate with functional leaders across Enrollment, Academic Affairs, Finance, Student Financial Services, Human Resources, and other administrative units to align system capabilities with institutional priorities.
• Collaborate with functional areas to identify solutions for potential internal control risks across the Workday ecosystem.
• Drive a culture of continuous improvement in enterprise systems, promoting industry‑standard best practices and maximizing return on the College’s technology investment.
• Identify processes that have potential for improvement and efficiency based on what Colby’s enterprise systems offer.
• Partner with techno‑functional resources in Human Resources to maintain the cohesive "One Workday" approach.
• Manage vendor relationships, including post‑production support with Workday and third‑party software providers, to ensure quality service delivery and effective problem resolution.
• Participate in and contribute to the review of all enterprise systems, including sub‑modules and integrations, to ensure that Colby is not accumulating technical debt.
• Participate in relevant industry groups representing Colby, while staying current on industry trends and technological advancements.

System Administration & Support

• Oversee system configuration, security administration, and release management for Workday Student, Finance, and HCM.
• Coordinate and prioritize Workday functional requests, defect resolution, and process improvements in partnership with ITS Leadership and institutional functional teams.
• Lead the planning, testing, and deployment of Workday releases, ensuring minimal disruption to operations and continuous adoption of applicable features.
• Manage the integration of Workday with other institutional systems (e.g., adaptive, learning management systems, Workday extend, identity management, advancement solutions, reporting, data archive, data warehouse, and analytics platforms).
• Lead the creation and maintenance of system documentation, including business processes, data flows, integrations, and security configurations.
• Serve as an escalation point for internal functional and technical resources, judiciously utilizing external support resources as needed.

Team Leadership & Project Management

• Lead, mentor, and develop a hybrid team of enterprise application analysts and support personnel, fostering a collaborative and service‑oriented environment.
• Oversee multiple concurrent projects, ensuring on‑time and on‑budget delivery.
• Utilize structured project management and change management methodologies to guide system enhancements and institutional rollouts.
• Review monthly external support utilization, identifying recurring areas and strategizing opportunities to handle internally versus utilizing external support resources.

Data & Reporting

• Partner with institutional research, data governance, and analytics teams to ensure access to accurate, timely, and actionable data from Workday and integrated applications.
• Support development of standardized dashboards, operational reports, and compliance reporting to meet academic, administrative, and regulatory requirements.

Position Qualifications

Minimum Qualifications

Education and/or experience:

• Bachelor’s degree in Information Systems, Computer Science, Business Administration, or related field;
  • Master's Degree in Information Systems, Computer Science, Business Administration, or related field preferred
• Minimum 5 years of progressively responsible experience in enterprise applications management, including at least 3 years of direct support for Workday in a higher education environment.
• Experience implementing or re‑implementing Workday modules in a higher education institution.
• Demonstrated expertise in Workday Student, Finance, and HCM modules, including configuration, security, reporting, and integrations.
• Proven experience managing system releases, testing, and upgrades in a complex ERP environment.
• Strong understanding of higher education administrative processes and compliance requirements.
• Strong understanding of higher education culture, including the shared governance model.
• Experience leading and developing functional and technical teams in a collaborative, customer‑focused environment.
• Excellent interpersonal, communication, and stakeholder engagement skills.

Preferred Qualifications or Skills

• Certification(s) in Workday administration or specific Workday modules such as Student Financials, or Workday Student.
• Familiarity with API‑based integrations, middleware platforms, and modern data management practices.
• Experience with business process redesign in conjunction with ERP optimization.
• Experience with enterprise system project management principles and execution.

Physical/Mental Demands

• Must maintain confidentiality with employee data and documents, respecting privacy requirements.
• Must comply with highly inflexible deadlines, including sudden and urgent task completion.
• Must interact professionally, diplomatically, and appropriately in situations with strong emotions or opinions.
• Must move around the office, hallways, meeting rooms, and campus facilities frequently.
• Must use a personal computer for prolonged periods, including keyboard and mouse usage and monitor viewing.
• Must lift up to 10 pounds frequently and occasionally up to 35 pounds to perform essential functions.
• Requires close vision, distance vision, and ability to adjust focus.
• Must shift focus quickly due to interruptions, tracking multiple projects and tasks mentally.
• Environment typically moderate noise, with occasional unexpected loud sounds.

To Apply

Interested candidates should apply electronically by clicking the “Apply Now” button on the Colby College website. Please upload a cover letter and resume to your application.

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