Director of Finance

CAPITOL TECHNOLOGY UNIVERSITY

Position Description

Director of Finance / Accounting Manager

Full-time, 12-month, Exempt Position

Position Summary

Capitol Technology University seeks a motivated and self‑directed Director of Finance. Under general direction from the VP of Finance & Administration, this person will participate, coordinate, and supervise the financial operations of the Business Office, including accounts payable, accounts receivable, fixed assets, payroll, general ledger, financial reporting, cash management, federal grant accounting, contract accounting, record archival, and federal reporting. This full‑cycle accounting position will also supervise the accounting team.

Position Responsibilities

• Handle day to day financial management of all University and Foundation accounting activities, including full‑cycle accounting (Accounts Payable, Accounts Receivable, and all General Ledger maintenance).
• Make and oversee all entries to the general ledger.
• Prepare the monthly general ledger, trial balance, and financial reports.
• Provide oversight of the University and Foundation’s cash accounts and daily reporting of the overall cash position.
• Supervise billing and timely collections of student accounts, working directly with outside collection agencies on uncollectible accounts.
• Assist the VP for Finance in creating the annual budget for the University and Foundation for all departments.
• Provide accurate and timely general ledger data to the VP for Finance for departmental and University and Foundation budget reports on a monthly basis.
• Create and manage grant budgets and reports for various private, public, and federal grants, including grants from the National Security Agency and National Science Foundation.
• Conduct financial analysis and provide senior management with financial reports used for forecasting, budgeting, cash flow projections, enrollment and tuition and fee analysis.
• Participate in strategic and financial planning by providing financial and accounting advice, direction, and leadership.
• Work directly with external auditors to complete and prepare the annual audit of the University and Foundation.
• Prepare all necessary financial reports and surveys for outside agencies.
• Prepare and/or assist in filing all necessary federal tax returns, including IRS Forms 990, 1098‑T, and 1099.
• Establish and maintain internal controls to ensure compliance with financial, federal, and state legislation, policies and procedures, such as GAAP, FASB, FERPA, OMB.
• Maintain the financial management software Jenzabar, implementing software updates and training staff on new processes and procedures.
• Coordinate with the Offices of Registration, Financial Aid, Graduate & Undergraduate Admissions, Development, Student Services and Residence Life to ensure integrity of data flow between offices, with high priority given to the management and review of student financial aid and scholarship funds disbursed to students’ accounts.
• Handle cash management and reconciliation of Federal Financial Aid funds drawn down from the Department of Education via G5 system.
• Prepare ad‑hoc reports and analyses as needed or requested by University and Foundation leadership and departments.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor’s degree in accounting.
• Master’s or CPA preferred.
• At least 6‑9 years of progressive accounting experience that includes full cycle accounting, financial reporting, general ledger maintenance, cash management, auditing, budgeting, and forecasting.
• Broad knowledge of higher education operations, marketing, finance, funding, regulation, and risk management.
• Knowledge and capability to link planning and administrative activities to the strategic orientation of the university.
• Exceptional proficiency with Excel.
• Nonprofit or governmental accounting experience is a huge plus.
• Fully conversant with corporate and governmental accounting requirements and practices, including GAAP, FASB, GASB and effective budgeting and planning techniques.
• Strong relationship‑building skills with all levels of the organization, including faculty, staff, students, external partners, sponsors and vendors.
• Strong analytical capability and ability to formulate effective and actionable solutions.
• Strong problem‑solving, organization, persuasion, and negotiation skills.

Preferred Qualifications

• Master’s degree in accounting or CPA.
• Experience in ADP Workforce Now is highly desirable.
• Experience with Jenzabar is a huge plus.
• Working knowledge of non‑profit reporting and higher education experience.

Physical Demands

There are limited physical demands; however, this position requires sitting occasionally for extended periods of time, repetitive computer use, and occasional lifting of up to 20 lbs.

Equal Employment Opportunity

Capitol Technology University is proud to be an equal opportunity employer committed to hiring a diverse and inclusive workforce. As stated in our Equal Employment Policy, Capitol Technology University provides equal employment opportunities to all employees and applicants without regard to unlawful considerations of sex, sexual orientation, gender (including gender identity and/or expression), pregnancy, race, color, creed, national or ethnic origin, citizenship status, religion or similar philosophical beliefs, disability, marital and civil union status, age, genetic information, veteran status or any personal attribute or characteristic that is protected by applicable local, state or federal laws.

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