Alumni and Digital Engagement Coordinator

Overview

The Bishop’s School is an independent, all gender college-preparatory school for 800 students in grades six through twelve. Located in La Jolla, San Diego, the school has a student-teacher ratio of about 9 to 1 and emphasizes academic, artistic, athletic excellence along with character development, diversity, inclusion, and belonging. The school awards over $4 million in need-based grants annually.

The Bishop's School seeks an Alumni and Digital Engagement Coordinator with immediate start. Reporting to the Senior Director of Alumni Engagement and Annual Giving (SDAG), the Alumni and Digital Engagement Coordinator (ADEC) coordinates and executes alumni engagement programming and communications outreach. The ADEC develops digital communications strategies to support fundraising through direct donation campaigns. The objective is to build a robust alumni community and strengthen relationships through friend- and fundraising initiatives.

This is a 12-month per year, in-person role.

Responsibilities

• Alumni Engagement Functions:
  • Assist with the planning and execution of alumni and current student events, engagement efforts, and fundraising programs, working with campus leadership and event schedulers to ensure protocols and policies are followed
  • Prepare alumni class data and networking rosters upon request and ensure data is entered accurately and promptly into Raiser’s Edge/ NXT
  • Prepare and distribute pre- and post-event and alumni engagement correspondence to different constituencies; thank you notes, event surveys, class photos, and social media
  • Acknowledge, steward, and encourage involvement to increase alumni and campus participation
  • Implement and oversee event & program registration processes and logistics
  • Collect and report event and program data (registration/attendance, gifts, payments) and prepare data for reporting and benchmarking
  • Submit vendor payments and reimbursements
  • Attend alumni engagement and alumni association, advancement, parents’ association and other school events
  • Research and coordinate event venues for local and regional programming
  • Create and distribute the digital alumni newsletter, events newsletter, and special events marketing
  • Act as liaison to alumni association’s board and committee chairs and assist with the planning and execution of Alumni Association Board meetings, programming and events
  • Facilitate the Student Alumni Committee and Class Agent programs

• Digital Media Functions:
  • Maintain and update alumni engagement website
  • Produce and implement content-targeted campaign messages across digital and social media channels
  • Create digital content for pre/post engagement event programming for distribution via social media platforms and other online resources, using text, photos, videos, infographics, etc. Design and distribute promotional materials to support alumni engagement, annual giving, and outreach appeals
  • Design and post social media fundraising communications supporting The Bishop’s Fund, The Knight Society, Carnation Nation, Alumni Calling Campaign, Day of Giving, Month of Gratitude, Senior Class Giving, Grandparents Day and other efforts
  • Create timelines for social media outreach
  • Track and analyze SEO and other digital metrics to measure success, evaluate and report on digital fundraising activity, and use insights to increase future income
  • Stay up to date with digital fundraising innovations and consider how these might benefit giving programs

• General Functions:
  • Provide administrative support to the advancement office
  • Build and maintain strong relationships with internal and external stakeholders
  • Coordinate the purchase of acknowledgment gifts for volunteers, campus guests, alumni, alumni presenters, panelists, and donors
  • Represent The Bishop’s School with campus constituents, professional organizations, and committees
  • Greet and welcome campus visitors and guests; provide campus tours when requested
  • Support other fundraising activities as required
  • Travel to local and regional events is expected
  • Perform duties professionally, with tact and judgment; maintain appropriate attire and presentation
  • Adapt to the academic calendar and schedule fluctuations
  • Other duties as assigned

Qualifications

• Bachelor’s degree preferred
• Minimum of two to three years of experience in Alumni Engagement/Relations, Advancement, MarCom, Event Planning, or related fields; direct experience in alumni engagement and volunteer management is preferred
• Working knowledge of data management using Raiser’s Edge or similar systems
• Working knowledge of digital media channels and social media posting
• Strong design and editing skills for digital assets, marketing pieces, and campaign videos
• Proficiency with Google Workspace and Microsoft Office; willingness to learn new tools
• Strong work ethic, reliability, initiative, and accountability
• Excellent organizational skills, attention to detail, and able to multitask
• Ability to work independently and as part of a team
• Collaborative approach with School constituencies
• Commitment to confidentiality and to the School’s mission and values
• Commitment to diversity, equity, inclusion, and justice
• Availability for evening and weekend meetings/events and occasional travel

Compensation and Benefits

The anticipated compensation range is $65,000 to $71,000 annually, based on experience. In addition, the School offers a menu of medical, dental, and vision plans, retirement plan with matching, paid vacation and holidays, and daily lunch when school is in session.

Application Process

Interested candidates are invited to submit a current resume and cover letter using the provided link. Please do not contact the school directly.

EEO

The Bishop's School is an equal opportunity employer. We are a diverse community of professionals that reflects the people of the San Diego area and the United States. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion or religious practices, sex, gender identity or expression, sexual orientation, citizenship status, national origin, age, disability status, military status, unemployment status, or any other category protected by law. The School takes affirmative action to employ and advance qualified candidates.

#J-18808-Ljbffr