Leasing Administrator (Estoppels and SNDAs)
Advance Auto Parts, Raleigh, NC, United States
Job Summary
The Lease Administrator is responsible for administering and enforcing key lease‑related compliance functions with a primary focus on estoppel certificates, subordination non‑disturbance and attornment agreements (SNDAs), landlord reimbursement collections, and insurance certificate compliance. This role ensures accurate lease interpretation, timely execution of transaction‑related requests, and consistent protection of the company’s contractual and financial interests, while supporting essential lease administration and compliance activities.
What Will You Do? Estoppels & SNDAs
Prepare, review, and process estoppel certificates in accordance with lease terms, lender requirements, and established turnaround timelines.
Coordinate the execution of SNDAs with landlords, lenders, legal counsel, and internal stakeholders in support of financings, refinancings, and dispositions.
Review lease documents to confirm representations related to rent, reimbursements, defaults, options, amendments, and termination rights.
Track all estoppel and SNDA activity to ensure timely completion, proper approvals, and audit readiness.
Identify lease discrepancies, outstanding defaults, or financial inconsistencies discovered during estoppel or SNDA review and elevate as appropriate.
Landlord Reimbursement Collections
Administer landlord reimbursement billing and collections as defined in lease agreements.
Coordinate with accounting, property management, and landlords to support accurate billing, reconciliation, and collections efforts.
Maintain organized documentation supporting reimbursement calculations, billing, and collections.
Insurance Certificate Compliance
Deliver tenant insurance certificates in accordance with lease requirements.
Review Certificates of Insurance (COIs) to ensure coverage types, limits, endorsements, and additional insured provisions meet contractual standards.
Systems, Reporting & Process Improvement
Maintain accurate lease compliance activities within lease administration systems.
Identify opportunities to improve efficiency through process refinement, system optimization, and the use of AI‑enabled tools where appropriate.
Qualifications
Working knowledge of commercial lease administration, including estoppels, SNDAs, reimbursements, and insurance provisions.
High attention to detail with the ability to manage multiple deadlines and transaction‑driven requests.
Strong written and verbal communication skills with the ability to work cross‑functionally with Legal, Accounting, Property Management, Construction, and Landlords.
Organization & Accuracy: High attention to detail, reliable record‑keeping, and deadline‑driven execution across multiple properties.
Proficiency with lease administration systems and reporting tools (e.g., Lucernex, OfficeTrax, or similar platforms).
Proven ability to identify risks, resolve discrepancies, and maintain compliance with lease obligations.
Certifications, Experience and Education
Certifications: None
Experience: 1-3 years of experience in administrative assistance, lease administration or similar experience
Education: Associate’s Degree; or equivalent combination of education and experience.
Location & Work Availability This position is Hybrid (4 days in office, 1 day remote), based at our corporate headquarters in Raleigh, North Carolina.
Benefits Summary We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits. Learn more here: https://jobs.advanceautoparts.com/us/en/benefits
Equal Opportunity Employer We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class.
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What Will You Do? Estoppels & SNDAs
Prepare, review, and process estoppel certificates in accordance with lease terms, lender requirements, and established turnaround timelines.
Coordinate the execution of SNDAs with landlords, lenders, legal counsel, and internal stakeholders in support of financings, refinancings, and dispositions.
Review lease documents to confirm representations related to rent, reimbursements, defaults, options, amendments, and termination rights.
Track all estoppel and SNDA activity to ensure timely completion, proper approvals, and audit readiness.
Identify lease discrepancies, outstanding defaults, or financial inconsistencies discovered during estoppel or SNDA review and elevate as appropriate.
Landlord Reimbursement Collections
Administer landlord reimbursement billing and collections as defined in lease agreements.
Coordinate with accounting, property management, and landlords to support accurate billing, reconciliation, and collections efforts.
Maintain organized documentation supporting reimbursement calculations, billing, and collections.
Insurance Certificate Compliance
Deliver tenant insurance certificates in accordance with lease requirements.
Review Certificates of Insurance (COIs) to ensure coverage types, limits, endorsements, and additional insured provisions meet contractual standards.
Systems, Reporting & Process Improvement
Maintain accurate lease compliance activities within lease administration systems.
Identify opportunities to improve efficiency through process refinement, system optimization, and the use of AI‑enabled tools where appropriate.
Qualifications
Working knowledge of commercial lease administration, including estoppels, SNDAs, reimbursements, and insurance provisions.
High attention to detail with the ability to manage multiple deadlines and transaction‑driven requests.
Strong written and verbal communication skills with the ability to work cross‑functionally with Legal, Accounting, Property Management, Construction, and Landlords.
Organization & Accuracy: High attention to detail, reliable record‑keeping, and deadline‑driven execution across multiple properties.
Proficiency with lease administration systems and reporting tools (e.g., Lucernex, OfficeTrax, or similar platforms).
Proven ability to identify risks, resolve discrepancies, and maintain compliance with lease obligations.
Certifications, Experience and Education
Certifications: None
Experience: 1-3 years of experience in administrative assistance, lease administration or similar experience
Education: Associate’s Degree; or equivalent combination of education and experience.
Location & Work Availability This position is Hybrid (4 days in office, 1 day remote), based at our corporate headquarters in Raleigh, North Carolina.
Benefits Summary We believe in supporting our Team Members and those they love through comprehensive health & wellness benefits. Learn more here: https://jobs.advanceautoparts.com/us/en/benefits
Equal Opportunity Employer We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age national origin, religion, sexual orientation, gender identity, status as a veteran and basis of disability or any other federal, state or local protected class.
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