Senior Proposal Specialist - GIS
Gannett Fleming, Mechanicsburg, PA, United States
What You Will Do:
GFT is seeking a
Senior Proposal Specialist
to join our
BD&M team within the MidAtlantic! In this role, you will apply strategic thinking, creative problem‑solving, and strong organizational skills to support pursuits for our GIS teams. The position can be based in
Mechanicsburg, Philadelphia, Valley Forge, Towson,
and
Owings Mills !
This role blends
proposal leadership, capture planning, interview development, and client service
– and offers opportunities to mentor junior staff, contribute to process improvements, and help shape the future of our business development efforts.
What You'll Be Challenged to Do: The
Senior Proposal Specialist
manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line.
Responsibilities
Lead the planning, development, and delivery of compelling, compliant, client‑focused proposals, qualifications, and presentations.
Collaborate with technical teams, subject matter experts, and marketing resources to craft materials that win.
Capture Planning
Lead standard‑ and strategic‑level pursuits, driving capture kick‑offs, follow‑up meetings, and early positioning discussions.
Conduct research into clients, competitors, and markets to inform win themes and pursuit strategies.
Draft pre‑RFP content to support strategic positioning.
Determine resource needs for assigned pursuits.
Collaborate with BD leadership to ensure consistent implementation of best practices.
Proposal Management
Lead complex proposals from initial request to final submission.
Analyze SOQs/RFPs to prepare compliance matrices, schedules, and outlines.
Facilitate and participate in kick‑off meetings, milestone reviews, and client debriefs.
Develop client‑focused proposal sections including cover letters, executive summaries, personnel bios, project descriptions, firm overviews, and sub‑consultant qualifications.
Edit technical approaches for narrative clarity, structure, and alignment with visual messaging.
Partner with graphic designers to develop custom visuals and infographics that reinforce win themes.
Coordinate and prepare interview teams, including scheduling, content preparation, and rehearsals.
Track all opportunities and deliverables in CRM.
Client Service Team Support
Support Tier I client management activities in collaboration with BD Client Service Leaders; serve as BD Partner for Tier II/III clients.
Conduct client research (contract awards, budgets, press coverage, events) to inform pursuit strategies.
Prepare client meeting materials, capabilities briefings, and targeted marketing collateral.
BD Data, Processes & Innovation
Participate in or lead working groups focused on improving BD systems, processes, and tools.
Use approved AI tools for writing, research, and proposal efficiency; collaborate with leadership on new use cases.
Collaboration & Mentorship
Manage communications, delegate tasks, and monitor progress to ensure deadlines are met.
Mentor junior BD staff, providing feedback and coaching to support their professional growth.
Foster a collaborative, inclusive team culture that values quality, consistency, and best practices.
Qualifications
4‑year degree in English, marketing, journalism, communications, or applicable field.
Minimum of 5 years of combined prior proposal experience in geospatial and/or information technology proposals in the AEC industry, including section writing experience.
Excellent interpersonal and communication skills.
Ability to work independently to execute the proposal lifecycle.
Proficiency in Microsoft Office Suite and CRM tools; experience with Adobe InDesign preferred.
Compensation The salary range for this role is $80,000 – $95,000. Salary is dependent upon experience and geographic location.
Benefits
Remote work environment.
Comprehensive benefits package including wellness programs, parental leave, pet insurance, medical, dental, vision, disability, and life insurance.
Tax‑deferred 401(k) savings plan.
Competitive paid‑time‑off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Incentive compensation for eligible positions.
Locations
Mechanicsburg
Philadelphia
Valley Forge
Towson
Owings Mills
Working Hours and Employment Status 8 AM – 5 PM, Full‑time, Remote.
Equal Opportunity Employer GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.
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Senior Proposal Specialist
to join our
BD&M team within the MidAtlantic! In this role, you will apply strategic thinking, creative problem‑solving, and strong organizational skills to support pursuits for our GIS teams. The position can be based in
Mechanicsburg, Philadelphia, Valley Forge, Towson,
and
Owings Mills !
This role blends
proposal leadership, capture planning, interview development, and client service
– and offers opportunities to mentor junior staff, contribute to process improvements, and help shape the future of our business development efforts.
What You'll Be Challenged to Do: The
Senior Proposal Specialist
manages proposals and presentations, provides capture support, and may assist with client management support. The position supports one or more regional business lines or a global business line.
Responsibilities
Lead the planning, development, and delivery of compelling, compliant, client‑focused proposals, qualifications, and presentations.
Collaborate with technical teams, subject matter experts, and marketing resources to craft materials that win.
Capture Planning
Lead standard‑ and strategic‑level pursuits, driving capture kick‑offs, follow‑up meetings, and early positioning discussions.
Conduct research into clients, competitors, and markets to inform win themes and pursuit strategies.
Draft pre‑RFP content to support strategic positioning.
Determine resource needs for assigned pursuits.
Collaborate with BD leadership to ensure consistent implementation of best practices.
Proposal Management
Lead complex proposals from initial request to final submission.
Analyze SOQs/RFPs to prepare compliance matrices, schedules, and outlines.
Facilitate and participate in kick‑off meetings, milestone reviews, and client debriefs.
Develop client‑focused proposal sections including cover letters, executive summaries, personnel bios, project descriptions, firm overviews, and sub‑consultant qualifications.
Edit technical approaches for narrative clarity, structure, and alignment with visual messaging.
Partner with graphic designers to develop custom visuals and infographics that reinforce win themes.
Coordinate and prepare interview teams, including scheduling, content preparation, and rehearsals.
Track all opportunities and deliverables in CRM.
Client Service Team Support
Support Tier I client management activities in collaboration with BD Client Service Leaders; serve as BD Partner for Tier II/III clients.
Conduct client research (contract awards, budgets, press coverage, events) to inform pursuit strategies.
Prepare client meeting materials, capabilities briefings, and targeted marketing collateral.
BD Data, Processes & Innovation
Participate in or lead working groups focused on improving BD systems, processes, and tools.
Use approved AI tools for writing, research, and proposal efficiency; collaborate with leadership on new use cases.
Collaboration & Mentorship
Manage communications, delegate tasks, and monitor progress to ensure deadlines are met.
Mentor junior BD staff, providing feedback and coaching to support their professional growth.
Foster a collaborative, inclusive team culture that values quality, consistency, and best practices.
Qualifications
4‑year degree in English, marketing, journalism, communications, or applicable field.
Minimum of 5 years of combined prior proposal experience in geospatial and/or information technology proposals in the AEC industry, including section writing experience.
Excellent interpersonal and communication skills.
Ability to work independently to execute the proposal lifecycle.
Proficiency in Microsoft Office Suite and CRM tools; experience with Adobe InDesign preferred.
Compensation The salary range for this role is $80,000 – $95,000. Salary is dependent upon experience and geographic location.
Benefits
Remote work environment.
Comprehensive benefits package including wellness programs, parental leave, pet insurance, medical, dental, vision, disability, and life insurance.
Tax‑deferred 401(k) savings plan.
Competitive paid‑time‑off (PTO) accrual.
Tuition reimbursement for continued education.
Commitment to professional development, access to internal and external training programs, and support of active participation in professional organizations.
Incentive compensation for eligible positions.
Locations
Mechanicsburg
Philadelphia
Valley Forge
Towson
Owings Mills
Working Hours and Employment Status 8 AM – 5 PM, Full‑time, Remote.
Equal Opportunity Employer GFT is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veterans' status or other characteristics protected by law.
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